SCHOOL

ADMINISTRATION
EDUC 203 A
LOVELYN L. LOABLE
MAED-GENED
 ANNUAL
PROCUREMENT
PLAN
 Terminal Objective:
At the end of the session, the participants
will be able to explain the procurement
process.
LEARNING
OBJECTIVES Enabling Objectives:
1. Define Annual Procurement Plan
2. Determine the project timeline
3. Identify the procurement needs
The Annual Procurement Plan (APP) is the
requisite document that the agency must
prepare to reflect the necessary information
on the entire procurement activities for goods
and services and infrastructure to be
procured that it plans to undertake within the
calendar year.

4
Project timeline- This section proposes a
timeline for the project and describes the
Click to Edit
timeframe in which the products or
services are needed. Including this
title
section helps project teams better
understand when
Click to change subtitle the procurement
process should be started and when it
needs to be completed by.

5
● Procurement refers to the process of
obtaining goods or services that are
needed for a project. Procurement needs
can include a wide range of items,
depending on the nature of the project.
Some common procurement needs might
include raw materials, equipment,
supplies, labor, or professional services.
6
To identify the procurement needs for a
project, it is necessary to carefully
review the project plan and scope of
work. This may involve breaking down
the project into smaller tasks or phases
and identifying the resources that will be
required to complete each one. It may
also involve consulting with project
team members or subject matter experts
to determine any specialized equipment
or materials that will be needed. 7
Once the procurement needs have been
identified, the next step is to develop a
procurement plan, which outlines how
the goods or services will be obtained,
including any necessary budgeting,
contracting, and vendor selection
processes.

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PRIMING
1. How do you prepare

ACTIVITY: an annual procurement

plan?

2. How can we
estimate the value of
procurement correctly?
 Key concepts have to be
unlocked
1.

“
Annual procurement plan – is the requisite document that
the agency must prepare to reflect the necessary
information on the entire procurement activities for goods
and services and infrastructure to be procured that it plans
to undertake within the calendar year.
2. procurement– the action of obtaining or procuring something .

3. Project timeline – a visual reference point that

allows teams to understand the flow of steps necessary
to complete a project on time.

10
 WHAT ARE THE
STEPS TO CREATE
AN EFFECTIVE
PLAN?
 HERE ARE THE STEPS TO
CREATE AN EFFECTIVE PLAN
1. Explain the procurement process
2. Identify roles and responsibilities

Click to edit theme

3 .Identify the procurement needs and requirements
4. Define the project timeline

title text
5. Define change approval processes
6. Identify vendor management techniques
7. Define relevant legal jurisdiction
8. Identify payment methods
9 .Explain risk management processes
10. Identify project constraints and limitations

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 PROCUREMENT PLANNING –
Preparation of the Annual Procurement Plan (APP )
1. The Annual Procurement Plan

The APP is the document that consolidates the various PPMPs

Click to edit theme

submitted by the various PMOs and end-user units within the
Procuring Entity. It reflects the entirety of the procurement
activities that will be undertaken by the Procuring Entity within

title text
the calendar year.
The APP is prepared by the BAC through the BAC Secretariat
upon submission by the PMOs and end-user units of their
respective PPMPs and finalized after the ABM has been
approved by the DBM. The APP shall subsequently be re-
submitted by the BAC for approval to the Head of the Procuring
Entity or a second-ranking official designated by the Head of the
Procuring Entity to act on his behalf.

13
In preparing the APP, the BAC shall take into consideration the following factors:
a. The APP should include all procurement activities planned for the year. The approved APP shall be
the basis for the Procuring Entity’s procurement, and only those projects / procurement included
therein shall be undertaken.
b. The APP shall include only those procurements that are considered crucial to the efficient discharge
of governmental functions. The IRR-A considers a procurement crucial to the efficient discharge of
governmental functions if:
a. it is required for the day-to-day operations of the Procuring Entity; or
b. it is in pursuit of the principal mandate of the Procuring Entity concerned.
Click to edit theme
c. The APP shall include provisions for foreseeable emergencies based on historical records. The BAC,
through the BAC Secretariat, shall include therein a lump sum to cover for these emergencies or

title text
contingencies, which amount shall not be more than four percent (4%) of the Procuring Entity’s total
appropriations for MOOE.
d. Scheduling of procurement activities should be done in such a manner that the BAC and the other
offices/units in the Procuring Entity that are involved in the procurement process are able to efficiently
manage the conduct of procurement transactions. Moreover, it is paramount that project
implementation timelines are met.

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A review and updating of the individual PPMPs and the APP shall be
done regularly, at least once every six months or as often as necessary.
The review and updating of the PPMPs will be done by the PMOs and
the end-user units. These units may avail of the services of technical
experts to review the individual PPMPs. The updated PPMPs will then be
submitted to the BAC Secretariat for subsequent inclusion in the updated
Click to edit theme
APP. For flexibility and to encourage advance procurement actions, the
APP and PMPP should also be based on proposed budget to allow for
advance planning title text
for the succeeding budget year.

The APPs of decentralized procuring entities would have to be submitted

to the central office for information and monitoring purposes.

15
 "Procurement is no more a
reactive function but a
strategic partner which aims at
adding value in the chain"
– Krishan K. Batra
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