CONTINGENCY PLANNING

TRAINING COURSE
 MODULE 1:
Introduction to CP
 Module Objectives
Upon completion of this Module, the participants will
be able to:
1. Define Contingency Planning
2. Explain the importance and application of CP
3. Discuss the elements of CP
4. Determine the myths and facts of CP
5. Describe the features of CP
6. Explain the criteria for a good Contingency Plan
 Scope
1. Overview of CP
– Definition
– Background
– Importance
2. Elements of CP
– Actors
– Best time to conduct CP
– Incidents needing CP
3. Myths and facts of CP
4. Features of CP
5. Criteria for a good contingency plan
 Definition: CP
UN High Commissioner for Refugees:
“A forward planning process, in a state of
uncertainty, in which scenarios and
objectives are agreed, managerial and
technical actions defined, and potential
response systems put in place in order to
prevent or better respond to, an emergency
or critical situation.”

Module 1: Introduction
 Definition: CP
Republic Act No. 10121:
“A management process that analyzes
specific potential events in a state of
uncertainty and establishes response
arrangements in advance to enable timely,
effective and appropriate responses to such
events and situations.”

Module 1: Introduction
Definition: Contingency Plan
• A scenario- based plan for a specific and
projected natural and/or human- induced
hazard.
• Aims to address the impacts of the hazard
and/or to prevent the occurrence of
emerging threats by arranging well-
coordinated responses and enabling
efficient management of resources.
• Contingency plan is the document
resulting from the conduct of CP.

Module 1: Introduction
Background and
Importance of CP
 Background

Management
UNHCR Technical of IDPs and
Issue of UNHCR Mission Assistance
Assess Capability
IDPs Geneva to RP to RP Building

PGMA as VP/
DSWD Sec
June 2000

Emergency Contingency Regional Executive Publication of

Management Planning Seminars on Workshops for CP Manuals
Training (TOF/CP Disaster OCDRDs for LGUs
Formulation) Preparedness

Evolution of CP
Module 1: Introduction to CP
Module 1:
Session 1: Overview
Introduction
Background

CP is our commitment to
the Sendai Framework for
Disaster Risk Reduction
(SFDRR) 2015 - 2030

Module 1: Introduction
 Background
Sendai Framework for DRR

Goal:
Prevent new and reduce existing disaster risk
through the implementation of integrated and
inclusive economic, structural, legal, social,
health, cultural, educational, environmental,
technological, political and institutional measures
that prevent and reduce hazard exposure and
vulnerability to disaster, increase preparedness
for response and recovery, and thus strengthen
resilience

Module 1: Introduction
http://slideplayer.com/slide/9676867/

Module 1: Introduction
 Background
Sendai Framework for DRR

Priority 4:
Enhancing disaster preparedness for
effective response, and to “Build Back
Better” in recovery, rehabilitation and
reconstruction

Module 1: Introduction
 Background
Sendai Framework for DRR

Priority 4, 33 a:
National and Local Governments shall:
“Prepare or review and periodically
update disaster preparedness and
contingency policies, plans and
programmes…”

Module 1: Introduction
Background

Module 1: Introduction
 Background
Republic Act No. 10121

Rule 6, Section 4 (3), Implementing

Rules and Regulations (IRR)
“The Provincial, City and Municipal
DRRMOs or BDRRMCs, in coordination with
concerned national agencies and
instrumentalities, shall facilitate and support
risk assessments and contingency
planning activities at the local level.”

Module 1: Introduction
 Background
NDRRMC- NSC JMC No. 1 s 2016

Module 1: Introduction
 Background
NDRRMC-NSC JMC No. 1 s 2016

Item 6.1.1 “All DRRMCs at all levels,

CMCs at the local level, and individual
government departments, bureaus,
agencies, offices, units, and
instrumentalities, shall formulate
contingency plans for natural and/or
human- induced hazards appropriate to their
areas in accordance with the prescribed
Contingency Planning Guidebook.”

Module 1: Introduction
 Background
Other National Policies

National DRRM Plan

Thematic Area 2: Disaster
Preparedness, Outcome 10:
“Developed and implemented comprehensive
national and local preparedness and
response policies, plans, and systems”

Module 1: Introduction
 Background
Other National Policies

1. NDRRMC MC No 04, s. 2012

2. EO No. 82 , s 2012
3. DBM- NDRRM- DILG JMC 2013- 1
4. NDRRMC- DILG- DBM- CSC
JMC 2014-1
5. NDRRMC National Disaster
Response Plan

Module 1: Introduction
 Background
Other National Policies

5. DILG Seal of Good Local

Governance
6. DILG Operation LISTO
7. NDRRMC Memo 43, s. 2016
8. NDRRMC Memo 44, s. 2016
9. NDRRMC Memo 22, s. 2017
10.NDRRMC Memo 50, s. 2017

Module 1: Introduction
 Importance of CP
World Risk Index Report 2016
9th in 2009
6th in 2010
3rd in 2011 - 2013
2nd in 2014
3rd in 2015

3rd in 2016
Study by : UN University Institute for Environment and Human Security
(http://weltrisikobericht.de/wp-content/uploads/2016/08/WorldRiskReport2016.pdf/)

Module 1: Introduction
 Importance of CP
Benefits of CP
• Helps ensure availability of resources
• Contributes to enhancing networking
and coordination
• Helps to protect lives

Module 1: Introduction
Elements of CP
 Elements of CP
When is the best time to conduct CP?

2. 3.
1. LATER, when JUST BEFORE 4.
As early as we have more the event to RIGHT AFTER
NOW information? maximise the exact damage
information? is known?
 Elements of CP
When is the best time to conduct CP?

• “It is better to plan when it is not needed,

than not to have planned when it was
necessary.”
• Even if one is not sure that such event
may indeed occur, it is best to develop a
plan

Module 1: Introduction
Elements of CP
What events need CP?
 Natural hazards
 Human- induced hazards
 Crises
 Planned events
 Sudden increase of displaced
population
 Sudden shortage of funding
 Epidemic

Module 1: Introduction
 Elements of CP
Actors in CP

Many heads are better than one

Module 1: Introduction
 Elements of CP
Actors in CP

National/Regional Level
• DRRM/ CM Focal Persons
• Relevant technical experts
• Relevant CSOs and private sector groups
• Private sector managers or individuals
willing to commit resources, services or
any other form of assistance

Module 1: Introduction
 Elements of CP
Actors in CP
Local Level
• Local DRRM Officers
• Sanggunian members
• Local committees reps
• Local DRRMC/CMC member agencies reps
• Relevant technical experts
• National government agencies at the local level
• CSOs and group sector groups
• Private managers and individuals willing to
commit assistance

Module 1: Introduction
 Elements of CP
Actors in CP
Agency/Office Level
• Division/Unit Heads
• Finance Officers
• Planning Officers
• Logistics Officers
• Operation Officers
• Human Resource Officers
• Disaster Control Group members

Module 1: Introduction
 Learning Insight

“There are no problems we cannot

solve together and very few that we
can solve by ourselves.”
Lyndon B. Johnson
US President
Myths and Facts of CP
 X
MYTH #1:

CP is expensive.

FACT:

CP requires only an
appropriate funding
source.
 X
MYTH #2:

CP is too technical.
External expertise is needed.

FACT:

There are trained local

CP experts and
facilitators.
 X
MYTH #3:
Once the contingency plan
has been formulated, only
little effort is needed.

FACT:

Contingency plan needs

to be reviewed and
updated regularly.
 X
MYTH #4:

CP is not an integral part of

our work.

FACT:

CP should form part of

the regular planning
activities.
 X
MYTH #5:
CP is sensitive, confidential
and threatening. It should at
least be done in secret.

FACT:

CP should be prepared,
developed, and
disseminated to
concerned agencies.
 X
MYTH #6:

CP encourages displacement.

FACT:

CP helps to prevent
displacement.
 X
Myth #7:

CP is product oriented.

FACT:

CP is not a product for

sale.
Features of CP
 Features of CP
CP is gender sensitive.

CP adheres to
international and national
standards and guidelines.

CP optimizes
information technology.

Module 1: Introduction
 Features of CP

CP promotes
Public- Private Partnership.

CP is a continuing process.

CP integrates
DRRM mechanisms.

Module 1: Introduction
Criteria for a good
Contingency Plan
Criteria for a good Contingency Plan
Goals and objectives must be
Clarity
clear and precise.

CP must allow for the

Flexibility unexpected. Use round numbers
and maintain reserves.

Information must be factual and

Accuracy
accurate.

Module 1: Introduction
Criteria for a good Contingency Plan

Consistency Contents must be coherent.

Mechanisms must allow for the

Testability
conduct of tests and exercises.

Contents must allow for

Evaluative evaluation and assessment for
further enhancement.

Module 1: Introduction
Summary
What is CP?

Module 1: Introduction
What is a Contingency Plan?

Module 1: Introduction
Why conduct CP?

Module 1: Introduction
When is the best time
to conduct CP?

Module 1: Introduction
In what events can we
apply CP?

Module 1: Introduction
Who are the actors in CP?

Module 1: Introduction
 True or False?
CP is expensive.

Module 1: Introduction
 True or False?
CP is confidential.

Module 1: Introduction
 True or False?
CP is a one- time,
big- time process.

Module 1: Introduction
 Name one criterion for
a good Contingency Plan.

Module 1: Introduction
 “The Art of War”
by Sun Tzu
“The art of war teaches us
not to rely on the likelihood
of the enemy’s not coming
but on our readiness to
receive him; not on the
chances of him not
attacking but rather on the
fact that we have made our
position steadfast.”
References
• International Federation of Red Cross and Red Crescent
Societies. (2012). Contingency Planning Guide. Geneva,
Switzerland: International Federation of Red Cross and Red
Crescent Societies.
• United Nations High Commission for Refugees and National
Disaster Coordinating Council. (2007). Contingency Planning
for Emergencies: A Manual for Local Government Units.
Manila: United Nations High Commission for Refugees and
National Disaster Coordinating Council.
• United Nations Office for Disaster Risk Reduction. (2015).
Sendai Framework for Disaster Risk Reduction 2015-2030.
Geneva, Switzerland: United Nations Office for Disaster Risk
Reduction.