TENDERING

PROCESS
1. SELECTION OF TYPE OF TENDER.
2. PREQUALIFICATION NOTICE.
3. INVITATION TO TENDER.

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 1. SELECTING THE
TYPE OF TENDER
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 TYPES OF TENDERS
 NEGOTIATED TENDER: for small projects, usually of
individual clients.
 SELECTIVE TENDER: for medium sized projects, usually
for private company clients, or semi-governmental
clients.
 OPEN TENDER: usually for large projects;
governmental client, where transparent accountability
is essential.

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 BPP ALERT!

 Tenders for public funded projects must to be by

OPEN and COMPETITIVE method.

 Procuring Entity must seek and obtain BPP’s no-

objection before using SELECTIVE TENDERING method
on special cases.

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 NEGOTIATED TENDER
 Good for small projects.
 Good for projects where publicity is not needed.
 Usually negotiated with either one or two contractors.
 Selection of the contractor/s strictly based on
previous knowledge.
 Cheapest type in terms of time and cost.

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 SELECTIVE TENDER
• A list of known contractors are selected based on their past
tract record.
• Usually not less than six in number.
• Each is given the tender documents at the same time, and
same period within which to return the completed tender.
• More transparent than Negotiated Tender.
• More expensive than Negotiated, but cheaper than Open
tender.
• Takes longer time than Negotiated, but much shorter time
than Open.

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 OPEN TENDER
THERE ARE TWO TYPES OF OPEN TENDER:

• ONE-STAGED: where pre-qualified(either by

Categorization or Size of Project ever handled)
interested contractors are called to buy/collect
tender docs.

• Or are asked to submit a determined prequalification

information along with the tender price. i.e.
TECHNICAL & FINANCIAL PROPOSALS at one go.

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 One- Staged Open Tender.
INVITATION TO COLLECT
TENDER DOCS.
(but with a rider! e.g. ONLY CONTRACTOR IN
CATEGORY *** NEED TO APPLY,)

COLLECTION
OF TENDER
DOCS.

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 BPP ALERT!

 To use the one staged tendering method, the

procuring entity MUST seek & obtain BPP’s no-
objection.

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 OPEN TENDER
 TWO-STAGED: where any interested contractor is first
called to make submission for PRE-QUALIFICATION,(as
a first stage), then after screening, prequalified
contractors are invited to collect tender docs. for
tendering, (as a second stage). i.e.

Stage 1 =TECHNICAL PROPOSAL,

Stage 2 =FINANCIAL PROPOSAL.

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 Two-Staged Open Tender
INVITATION FOR
PREQUALIFICATION

SCREENING &
SELECTION OF
QUALIFIED LIST

COLLECTION OF
TENDER DOCS.

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 OPEN TENDER
ADVANTAGES & DISADVANTAGES
 Very transparent.
 Very expensive (both time and cost).
 Less confidential than any of the other two.
 Requires a lot of paper work.
 In Nigeria, it requires a deeper screening due to so
many exploitable means of abuse.

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 2. PRE-QUALIFICATION
PROCESS.

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 PREQUALIFICATION
NOTICE
 ADVERTISEMENT HEADING: name, logo and address of
the client organization.
 INTRODUCTION: what the project is and where; who
the client is.
 OBJECTIVE OF NOTICE: to invite interested Companies
to prequalify.
 SCOPE OF WORK: nature & scope of work.

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 PREQUALIFICATION
NOTICE
 PREQUALIFICATION REQUIREMENTS: what info is
expected…registration; tax clearance; current & past
experiences; plants & equipments; technical
personnel; audited account for last 3-years etc …..
 SUBMISSION REQUIREMENTS: how submitted docs shall
be arranged; packaged; marked; addressed; and date
& time deadline.
 EXCEPTION NOTICE: client not under any obligation.

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 EVALUATION CRITERIA
 Tenderer’s general experience in construction
industry. (BPP’s minimum = 3 years)
 Completed projects of similar nature within the last 5
years.
 Annual Turn-over should be at least between 1-2
times expected cash flow of the project.
monthly cash flow(MCF) = contract/contract
period(month).
annual cash flow (ACF) = MCF X 12.
Annual Turn-Over (ATO) > ACF.

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 -evaluation criteria-
 Minimum Tender Capacity:
Assessed Tender Capacity (ATC) = A x N x 1.5B
where A = max value of work in any one year
during the last 5 years.
N = Completion time of the proposed
project in years.
B = Value of existing commitment to be
completed during the next N years.

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 -evaluation criteria--
 Construction Project Manager ………

 Minimum No. of engineers/builders……

 Other key staff……..

 Ownership or assured access to essential equipments

in full working order………

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 3. INVITATION TO
TENDER

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 INVITATION TO TENDER
 LETTER HEADING: project title & purpose of the
letter.
 INTRODUCTION: what and whose directives the letter
is conveying.
 ENCLOSURE: tender docs enclosed or where and when
they may be collected.
 SITE: where, when and how it can be inspected.

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 INVITATION TO TENDER
 DRAWINGS: where and when they can be inspected (if
not enclosed).
 TENDER FEES: if any, where, how and when to pay.
 SUBMISSION: how to enclose, marked, addressed and
date & time deadline for submission.
 EXCEPTION NOTICE: client not under any obligation.

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 PREQUALIFICATION/TENDER
OPENING
 ATTENDANCE: Client, Consultants and Tenderers (if
invited).
 OPENING OF TENDER BOX: by the two or more holders
of keys.
 INSPECTION OF SEALS: to ensure none is tempered
with.
 OPENING & RECORDING.

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 COLLEGE OF EDUCATION PERMANENT SITE, ZUBA, FCT.
CHECKLIST FOR PREQUALIFICATION SUBMISSIONS: LOT 1 (SCHOOL OF EDUCATION)
DATE: 3/12/2004 TIME……….. VENUE: COE CONF.ROOM. TOTAL No of TENDERS RECEIVED:………………..
1 2 3 4 5 6 7 8 9
S/N NAME OF BIDDER TNDR REG REG. TAX COY PRJT PLNT TECH OTHER
BILL FWRB MFCT CLR. AUD LAST & PERS DOCUMENTS.
& 3YRS ACCT 5YRS EQP LIST
COE

1. ANBEEZ SERVICES LTD X - X X X X - X

2. EMBEE & PARTNERS X - - - - - - -

3. FEBAB NIGERIA LTD. X X X X X X X X CAC RGT.

4. CUPERO NIGERIA LTD. X X X X X X X X

5. CREW CONSTRUCTION CO. LTD. X X X - X X X X

6. COPEN SERVICES LTD. X X X X X X X X

7. FATHU INVESTMENT LTD. X X X X X X X X

8. CONSTR. PRODUCT NIG LTD X X X X X X X X

9. OMETRA CONST. ENGRS. LTD X X X X X X X X

10. D & B LIMITED X X X X X X X X

11. NAHMAN CONSTR. COMPANY LTD X X X X X X X X

WITNESSESS:
NAME ORGANIZATION DESIGNITION SIGNATURE
1. ……………………………………… …………………………………. ………………………….. ……………………..
2. ……………………………………… …………………………………. ………………………….. ……………………..
3. ……………………………………… …………………………………. ………………………….. ……………………..
4. ……………………………………… …………………………………. ………………………….. ……………………..
5. ……………………………………… …………………………………. ………………………….. ……………………..
6. ……………………………………… …………………………………. ………………………….. ……………………..
multi-systems consultants, architects, planners & project managers, 82,wudil road, p.o. box 6479, tel.064-646104, kano-nigeria.

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 COLLEGE OF EDUCATION PERMANENT SITE, ZUBA, FCT.
TENDER OPENING RESULTS SHEET, LOT 1 (SCHOOL OF EDUCATION). SHEET 1
DATE: 3/12/2004 TIME: 3.15pm VENUE: COE CONF.ROOM. TOTAL No of TENDERS RECEIVED: 13 (thirteen)
S/N REMARKS
NAME OF BIDDER TENDER SUM COMPLETION
PERIOD

1. CONSULTANTS’ ESTIMATE 304,298,487.15 40 weeks

2. ANBEEZ SERVICES LTD 248,255,317.80 9 MONTHS

3. EMBEE & PARTNERS 241,950,657.98 NOT GIVEN

4. FEBAB NIGERIA LTD. 198,576,389.55 26 WEEKS

5. CUPERO NIGERIA LTD. 292, 025,921.00 18 MONTHS

6. CREW CONSTRUCTION CO. LTD. 260,398,368.30 32 WEEKS

7. COPEN SERVICES LTD. 274,966,806.45 52 WEEKS

8. FATHU INVESTMENT LTD. 177,445,933.35 32 WEEKS

9. CONSTR PRODUCTS NIG LTD 302,093,995.90 65 WEEKS

10. OMETRA CONST ENGRS LTD 237,544,099.80 30 WEEKS

11. D & B LIMITED 393,948,545.24 96 WEEKS

12. NAHMAN CONSTR. LTD 302,328,588.30 36 WEEKS

WITNESSESS:
NAME ORGANIZATION DESIGNITION SIGNATURE
1. ……………………………………… …………………………………. ………………………….. …………………….
2. ……………………………………… …………………………………. ………………………….. …………………….
3. ……………………………………… …………………………………. ………………………….. …………………….
4. ……………………………………… …………………………………. ………………………….. …………………….
5. ……………………………………… …………………………………. ………………………….. …………………….
6. ……………………………………… …………………………………. ………………………….. …………………….
multi-systems consultants, architects, planners & project managers, 82,wudil road, p.o. box 6479, tel.064-646104, kano-nigeri
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 TENDER REPORT
 QS ANALYSIS: QS takes the opened documents for
financial analysis.
 ARCHITECT REPORT: interpretation of QS financial
analysis in relation capability.
 RECOMMENDATION: for award to the client based on
deductions made. Usually the best 3 in descending
order.

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