SCOPE OF WORK & ROLE REQUIREMENTS

PROJECT MANAGEMENT & CONSULTANCY

SERVICES

MFL HEAD OFFICE

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 About MFL

Merchant Finance Limited (MFL) was officially established in 1986, as a joint initiative
between Australian Guarantee Corporation (AGC), International Finance Corporation (IFC)
and the Fiji Development Bank primarily to offer an array of financing facilities under the
name of Merchant Bank of Fiji Limited. In April of 1992, the company was licensed as a Credit
Institution expanding their capabilities as a financial institution in permitting the company to
issue investment products, primarily term deposits.

After the divestiture of their shareholdings in August 1997 by AGC and IFC, Merchant Finance
can now claim to be a 100% Fijian owned corporation. The current shareholdings of the
company are held in part by Fijian Holdings Limited (80%) and FHL Trustees Limited (20%),
as trustee to Fijian Holdings Unit Trust.

Purpose

To optimize the value of MFL’s property located at 7 and 9 Laucala Bay Road, Suva, an
Expression of Interest (EOI) is inviting reputable firms to provide project management and
consultancy services for a proposed multi-story commercial development.

Objective

The prime objective is to provide project management & consultancy services for a
proposed multi-story commercial development for MFL Head Office on Laucala Bay Road,
Suva. The property details are as follows:
Registered Title: CL 1735, CL 1767
Legal Description: LOT 3 & 4 S859
Site Area: 1720 sqm
Zoning: Residential B

Firms are required to provide project management services for the development inclusive
of:
1. Project Management Plan and Implementation
2. Rezoning application and approval from regulatory authorities
3. Functional Design
4. Development Feasibility and Management
5. Design management and engagement of key project consultants
6. Authorities liaison and management
7. Construction phase procurement
8. Construction phase superintendency services
9. Project programming, reporting and updates
10. Monthly reporting to the board

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The consulting firm will be responsible for overall project planning and scheduling,
resource allocation, project accounting, and control, while providing technical direction and
ensuring compliance with quality standards. The project manager’s responsibilities span a
broad spectrum, covering all the areas of project management like - Project Planning, Cost
Management, Time Management, Quality Management, Contract Administration, and Safety
Management.

Interested firms shall provide expressions of interest inclusive of the following:

1. Detailed company profile including Directors Curriculum Vitae;

2. Company Registration Certificate;
3. Valid FRCS Tax Compliance certificate;
4. Current Business License;
5. OHS Policy Statement;
6. Audited Financials;
7. Current Resource Capabilities;
8. Applicable project management Experience – list of past projects and achievement of
completion rates within specified timelines;
9. Current work commitment;
10. Written referees from 3 reputable referees.
11. Professional indemnity insurance of $3million minimum
12. Indicative range of percentage fees

Failure to provide the necessary documents as required may invalidate the expression of
interest from assessment.

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SCOPE OF WORK AND ROLE REQUIREMENTS

ROLE OF THE PROJECT MANAGER

The Project Manager will provide expert services for the following project stages:
1. Project Initiation and Briefing (Inception)
2. Rezoning Application & Approvals
3. Concept and Feasibility
4. Design Development
5. Documentation and Procurement
6. Construction Documentation and Management
7. Project Close Out

SCOPE OF WORK

OVERVIEW
1. Design and Project Management
2. Project Management Plan
3. Regular site attendance and full time presence during construction.
4. A notional allowance for disbursements as defined in the fee structure.
5. Functional Requirements Brief incorporating FRB consultant feedback.
6. Design Peer Review
7. Project Master Programme, Programme and pre-tender narrative.
8. Project Procurement Review and Strategy

KEY DELIVERABLES

1. DESIGN TEAM ENGAGEMENT

• Procurement, Design, Design competition for Architects based on Brief, Review of
Submissions, Presentation of preferred designs team, Selection of design team,
Contract award design

2. FUNCTIONAL REQUIREMENTS BRIEF

• Financial Feasibility Assessment (provide assistance to the MFL Financial
Planners), Revenue projection confirmations (provide assistance to the MFL
Financial Planners), Briefs & Tenders for Civil, Structural, Services Engineers,
Geotechnical Engineers, Quantity Surveyors, Evaluation & Appointments for the
secondary consultants, Development intensity assessment, Cost Updates – in
conjunction with Quantity Surveyors, Technical Feasibility document

3. MASTER PLANNING
• Space planning, Geotechnical desktop assessment, Traffic management with FRA,
Scope confirmation, Compile report, Review and approval of functional
requirements Brief, all regulatory approvals

4. DESIGN
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 • Concept Design Coordination Management, Concept Design Report, Concept
Design Approval, Design Documentation & Management, Design Development
Coordination & Management, Design Documentation Approval, Tender
Documentation Coordination & Management, Documentation specifications and
procurement docs, Tender Document Approval

5. Procurement
• Tender Main Contractor, Short listing of Tenderers, Tender Period, Tender
assessment, Tender recommendations, Tender approval

6. CONSTRUCTION
• Mobilization, Construction, Handover

REGULAR MEETINGS

In addition to consultant and contractor tender and engagement meetings, the following
regular meetings are to be held:
• Attendance at monthly project control group meetings.
• Attendance at fortnightly design meetings during the design phase.
• Attendance at fortnightly contractor meetings during the construction phase.
• Defects close out meeting.

The Project Manager is to minute all such meetings with outcomes and completion dates
noted and these minutes should be issued within 48 hours of each meeting.

REJECTION OF EOI

MFL reserves the right to:

a) To reject any/all applications without assigning any reasons thereof;

b) To relax or waive any of the conditions stipulated in this document as deemed
necessary in the best interest of MFL without assigning any reasons thereof;
c) To include any other items in the scope of work at any time after in the pre-bid
meeting or otherwise.

ADDITIONAL INFORMATION

For any additional information, please contact Ms. Rowena Fong, Acting CEO of Merchant
Finance Limited on (679) 3314 955 or email:Rowena@mfl.com.fj.

EOI SUBMISSION

1. HARD COPY

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 Two Copies (2) of the sealed submissions must be addressed to the following:

“MFL HEAD OFFICE - Project Management & Consultancy Services”

The FHL Group Tender Chairperson
Fijian Holdings Limited
Level 7
Ra Marama
91 Gordon St.
Suva.

2. ELECTRONIC COPY

An electronic submission must also be sent to: tender@fijianholdings.com.fj

SUBMISSION DEADLINE:

The submission closes on Wednesday 15th November 2017 at 3pm (Fiji Time).