REQUIREMENTS MANAGEMENT PLAN

POWER FOR CASTAWAY

CARING FOR OTHERS

3 VESI STREET
FLAGSTAFF, SUVA

22/05/2020

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Document Details
Author Modifications Date Version
Adrea Vui Draft 13.05.20 1.0
Adrea Vui Draft 18.05.20 2.0
Adrea Vui Draft 22.05.20 3.0

Approvals
This document requires the following approvals:
Name Role Signature Approval Version
Date
Steve Gates Director ( Sponsor ) 25.05.20 3.0

Distribution
This document has been distributed to:
Name Role Date of Version
Issue
Lice Dakunimata Assistant Manager ( Compliance Control ) - 26.05.20 3.0
FCCC
Naomi Baleca Unit Leader Regulatory - EFL 26.05.20 3.0
Richard Hemps Business Analyst – Caring For Others 26.05.20 3.0

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TABLE OF CONTENTS
INTRODUCTION.................................................................................................................................4
REQUIREMENTS MANAGEMENT APPROACH.....................................................................................4
Requirements Identification.........................................................................................................4
Requirements Analysis................................................................................................................4
Requirements Documentation..................................................................................................4-5
Ongoing Requirements Management..........................................................................................5
REQUIREMENTS PRIORITIZATION PROCESS......................................................................................6
REQUIREMENTS TRACEABILITY MATRIX.........................................................................................7
SPONSOR ACCEPTANCE....................................................................................................................8

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INTRODUCTION

The purpose of this document will allow the reader to understand the needs and requirements set
out by Steve Gates, director and project sponsor (Caring for Others), and various stakeholders for
the Power for Castaway project.

REQUIREMENTS MANAGEMENT APPROACH

The project manager along with his team shall develop the requirements by closely examining
the following;
 Stakeholder registry
 Project charter
 Applicable Codes, regulations and laws

This section of the document will set forth the processes and procedures for;
 Acquiring / identifying,
 Analyzing
 Documenting and
 Managing the project requirements

REQUIREMENTS IDENTIFICATION:
The gathering of requirements conducted from the project sponsor and various stakeholders shall
be in the form of;

 Group Creativity Techniques

 Free-associating ideas
 Mind Mapping
 Interviews
 Focus Groups
 Workshops
 Document Analysis
REQUIREMENTS ANALYSIS:

It is predicted that the requirements will be categorized into certain aspects listed below:

 Functional requirements
 The solar farm should be built 100 meters away from the village and be able give
enough power to meet the current electricity needs of the village and have a 20%
growth allowance for future development
 Technical requirement
 The solar panels should be able to withstand weather conditions of a tropical
Category 5 cyclone
 Should not affect surrounding environmental habitat
 Location of solar panels should be able to get maximum sunlight energy intake

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  Business Requirements
 To reduce carbon footage on Castaway Island
 Legal Requirements
 Design of solar farm must adhere to all relevant regulations and by-laws
 Organizational / stakeholder requirements
 Provide clean efficient source of energy

The project team with input from the Project Manager, User Groups and Stakeholders will
develop this further on sufficiently as required.

REQUIREMENTS DOCUMENTATION:

Appointed designated personnel from the project team shall track and report the requirements in
the form of a table and shall report to the project manager of any issues on a fortnightly basis or
depending on the priority level of the requirement.

This table is captured in the Requirements Documentation document. Project sponsor shall
review the requirement documentation prior to approval and sign off.

ONGOING REQUIREMENTS MANAGEMENT:

The project manager shall oversee that project team members are reporting the status and issues
on the requirements set out above during the project lifecycle.

Any requirement instigated into the project during the project life cycle or after certain process
stages shall be;
 reviewed by the project manager and business analyst,
 categorized on level of priority ( Refer Requirements Prioritization Process ), and
 reported back to the project sponsor for review and approval

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Requirements Prioritization Process

The project manager wishes to ensure that the project sponsor along with potential stakeholders
& providers are familiar with the necessary deliverables set out by Caring for Others. Below in a
tabular form is how requirements will be prioritized during the project life cycle;

Priority Level Description

High Need immediate attention. Issue to be resolved
within 1-2 days
Medium Issue to be resolved with 5 working days and before
the next process stage is carried out
Low Not urgent but issue verified will need to be
resolved before project closure

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 Requirements Traceability Matrix

ID Requirement Requestor Category Priorit Acceptanc Validation WBS Status Comments

y e Criteria Method Deliverable
1 Implementation Project Functiona High Should be Signed Supply Planning -
and Sponsor l able to project power to stage
construction of -Steve Gate cater to charter and Castaway
solar farm on existing business Island
Castaway needs of case
Island Castaway
Island
2 Compliant to Energy Fiji Legal High Should Tests shall Solar Farm Pending -
Electricity Act Limited – meet be made by Compliant,
2017 Naomi current delegated all standards
Baleca standards, authorities & regulations
regulation and signed
& by laws certification
documents
obtained
3 Acquire Fijian Legal High Application Assigned Authorizatio Pending -
Generation Competition form to be personnel n of the Solar
License for and signed and to inspect Power Farm
Solar Farm Consumer submitted that solar
Commission with farm meets
- Lice relevant regulations
Dakunimata documents and
from EFL standards
set out by
local
Authority

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SPONSOR ACCEPTANCE

Approved by the Project Sponsor:

___________________________________________ Date:____________________
Steve Gates
Director