Outline for Writing the Project

Proposal

by

Prof. Juliet K. Bucoy, Ph.D

 Understanding Project Proposal

Project Proposal is a comprehensive

written document that provides
adequate information about a
desired project or program to be
carried out or implemented
 Steps and Activities in Preparing Project
Proposals and Other Related Needs for the
Implementation of Development Projects
 Preparing a Project Proposal

Based on the project feasibility study,

decide on what project can best fulfill
your needs. This comes after careful
selection.
This is a systematized presentation of
data and information regarding the
project.
I. Rationale

This is an overview of the project or

training program which states the
reason for undertaking the activity
and describes expectations on the
outcome of the program which will
ultimately meet the organizational
goal.

 Why is the Project Needed ?(Rationale)

All the major finding in the project
The proposal will have the
following as its basic contents:
II. Name the description of the
project
This will show the project title and
a general description of the
project
III. Goals and Objectives

This refers to the desired

organizational and behavioral
attributes or characteristics to
be attained in the program or
during and after the training.
Project Objective
This will define what you want
to achieve in implementing the
project.

The objective of the proposal must be

based on the feasibility that has been
studied collectively
To ensure that objectives are met
and can be quantified or qualified,
make them:
S -pecific
M -easurable
A -ttainable
R -ealistic
T -ime-Bound
IV. Program Component of the
Project Proposal

If there are sub component of the

project to be undertaken it has
to be presented and discussed
for clarity what it wants to
accomplish
V. Major Strategies and Activities in the
Project Implementation
Here written are the steps involved in
implementing the project towards its
objectives.
Project Implementation Needs
Particular needs for every activity
involved in the project implementation
will be listed here.
Who will carry Out Each Activity?
The project proposal here presents who
will be responsible for each activity. As
much as possible, all the members of the
community organization should have role
in the project.
VI. Organization and Management

Who will manage the project –

who will be accountable once the
project is approved and carried
out
VII. Time Frame

When will the project be carried out

?
Here will be shown the time-table
for the entire project or for each
activity – when each will start and end.
 VIII. Monitoring and Evaluation

State how will the project be monitored – an

assurance that the project will be carried as
desired
IX. Financial Requirements or
Budget Needed

This tells about the financial

requirements of the project
 Follow-Up Work for the Project’s Approval

There are projects which can not

be readily implemented without the
assistance of the organization of
which you see as needed in
carrying out the project or program
A well prepared project proposal is not a
guarantee that the project will be
approved and given necessary assistance.

Follow-up is needed. Here lies the

importance of planning the follow-up
activities that will ensure the project
approval and assistance.
 Planning for the Project’s Implementation

The people decided on what

project to implement. This is
subsequently approved by the
agency or the organization
assisting them.
One thing should be kept in mind: The
people should never rush head-on into the
actual implementation of the project . To
do this, the people will have plan out the
pursuit of activities involved in the project
implementation.

What are the objectives of each activity?

Who will be involved in each activity?
Where will it be done? When? How? The
form outlined here can be a useful guide.
SUMMARY OF THE STEPS IN WRITING
THE PROJECT PROPOSAL
 Rationale
 Description of the Project
 Goal and Objectives of the Project
 Description of the Program Component
 Strategies of the Project Proposal
 Organization and Management
 Time Frame
 Monitoring and Evaluation
 Financial Requirement