EDUKASYONG

PANTAHANAN
AT
PANGKABUHAYAN
TIME MANAGEMENT

Time management entails the deliberate

process of arranging, structuring, and
giving preference to your tasks and
commitments to maximize the efficient and
effective utilization of your available
time. This involves thoughtful decision-
making regarding how you distribute your
time among various activities, projects,
and duties with the aim of attaining your
Importance of time management

achieve your
goals

achieving
you become
work-life
more organized
balance

helps you feel improve your

better lifestyle

Valeri Gervaziev - Founder & CEO of
Deepwrk
“Having a plan is the cornerstone of good time
management. Without a daily, weekly, or long-
term plan, it’s all too easy to veer off course.”
BENEFIT #1: TIME MANAGEMENT HELPS YOU ACHIEVE
YOUR GOALS
WHEN YOU UNDERSTAND WHY TIME MANAGEMENT
SKILLS ARE IMPORTANT, YOU GAIN THE MOTIVATION
TO STOP SITTING AROUND AND PURSUE YOUR GOALS.
AS A RESULT OF THIS HARD WORK AND NEWFOUND
MOTIVATION, YOU REACH YOUR GOALS FASTER.
BENEFIT #2: TIME MANAGEMENT HELPS YOU BECOME
MORE ORGANIZED
WHEN YOU PROPERLY MANAGE TIME, YOU GET MORE
DONE AND SAVE MORE TIME FOR ACTIVITIES YOU
TRULY ENJOY. PROPERLY MANAGING TIME INCLUDES:
•MAKING A TO-DO LIST,
•ALLOCATING TIME TO EACH ITEM FROM YOUR TO-DO
LIST, AND
•SCHEDULING THOSE TASKS ON YOUR CALENDAR.
BY FOLLOWING THIS ROUTINE, YOU’LL BE EASILY
ABLE TO STICK TO YOUR PLAN AND COMPLETE YOUR
DAILY TASKS WITHOUT STRESSING ABOUT THEM. YOU
DON’T HAVE TO WORRY ABOUT MISSING DEADLINES
OR FORGETTING ERRANDS — BECAUSE YOU ALREADY
PLANNED YOUR TIME IN SUCH A WAY THAT PREVENTS
SUCH MISHAPS FROM HAPPENING.
 BENEFIT #3: TIME MANAGEMENT HELPS
WITH ACHIEVING WORK-LIFE BALANCE
AMONG THE ESSENTIAL EFFECTS OF
GOOD TIME MANAGEMENT IS MORE
FREE TIME.
Laura Wasser, explains the importance of effective MORE FREE TIME MEANS YOU HAVE
time management for work-life balance: MORE TIME TO SPEND WITH YOUR
“Time management is a tool for reducing workplace LOVED ONES, PRACTICE A HOBBY, OR
stress and fostering a better work-life balance. It’s like EVEN GO ON A TRIP ABROAD. THIS ALL
having an explicit, well-documented agreement — RESULTS IN A HEALTHIER WORK-LIFE
everything runs more smoothly when everyone knows BALANCE!
what to expect.”
A FAMILY LAW EXPERT AND CHIEF OF
DIVORCE EVOLUTION AT
DIVORCE.COM, LAURA WASSER,
EXPLAINS THE IMPORTANCE OF
EFFECTIVE TIME MANAGEMENT FOR
WORK-LIFE BALANCE:

Laura Wasser explains how proper time management
can help you find balance in life and feel much
better:
Laura Wasser - Family law expert and chief of
divorce evolution at Divorce.com
“It [time management] helps you achieve balance
and control in your life, freeing up time for the things
that truly matter — like spending time with loved
ones or taking a moment for yourself. It’s like finally
reaching an agreement in a tough negotiation, there’s
a sense of relief, accomplishment, and you suddenly
find you have time for a well-deserved break.”
BENEFIT #4: TIME MANAGEMENT HELPS
YOU FEEL BETTER
NOW YOU MUST BE WONDERING — HOW
CAN TIME MANAGEMENT HELP YOU FEEL
BETTER?
WHEN YOU PROPERLY MANAGE TIME,
YOU’LL ENJOY THE FEELING OF SUCCESS A
COMPLETED TO-DO LIST BRINGS. YOU FEEL
MORE CAPABLE OF DOING ANYTHING ON
YOUR AGENDA.
YOU’LL SEE HOW YOU CAN LIVE UP TO
YOUR EXPECTATIONS AND IN TURN, FEEL A
BOOST OF SELF-CONFIDENCE ABOUT YOUR
ABILITIES. IN ADDITION, REDUCING THE
AMOUNT OF STRESS IN YOUR LIFE HELPS
YOU AVOID SERIOUS ISSUES SUCH AS
MENTAL FATIGUE.
For Stacy Ennis, the best-selling author,
coach, and speaker, time management is
essential for improving our lifestyle as
it leaves more time for activities we
enjoy:
Stacy Ennis - Author, coach, and
speaker
“Good time/energy management honors
the ebb and flow of our bodies and
brains and lets us tap into our most
productive selves — not in a way that
depletes us but rather makes more space
in our lives. Win-win!”
BENEFIT #5: TIME MANAGEMENT HELPS
YOU IMPROVE YOUR LIFESTYLE
PROPER TIME MANAGEMENT MAKES
SURE YOU SPEND LESS TIME BUSY AS A
BEE BUT AS PRODUCTIVE AS A SLOTH
ON A DUVET DAY.
YOU’LL BE ABLE TO SINGLE OUT YOUR
WORK PRIORITIES AND SCHEDULE
YOUR TIME IN SUCH A WAY THAT YOU
MANAGE TO BOTH ATTEND YOUR
DAUGHTER’S RECITAL AND GO OVER
SOME CRUCIAL PROJECT ISSUES WITH A
CLIENT.
 STEPS IN TIME MANAGEMENT

Step Step Step Step

1 Set Clear 2 Prioritize 3 Make a To- 4 Track Your
Goals Tasks Do List Time
STEPS IN TIME MANAGEMENT

Step Step Step Step

5 Allocate 6 7 Minimize 8 Learn to Say
Set Deadlines
Time Wisely Distractions No
STEPS IN TIME MANAGEMENT

Step Step Step Step

9 10 Review and
11 Set Realistic
12 Seek
Use Technology Continuous
Adjust Expectations
Improvement
 SET GOALS. MAKE A LIST OF SPECIFIC ATTAINABLE GOALS,
BOTH PERSONAL AND PROFESSIONAL, AND SET DEADLINES
FOR REACHING THEM.
MAKE A TO DO LIST. CREATE A DAILY TO-DO LIST FOR YOUR
WORK STYLE. CREATE A SYSTEM TO IDENTIFY URGENT,
IMPORTANT, AND “IF THERE’S TIME” PRIORITIES ITEMS ON THE
LIST. START WITH URGENT ITEMS.
PRIORITIZE TASKS
OUR TO-DO LISTS FOR WORK OR HOME ARE EVER-EXPANDING

12 STEPS IN TIME MANAGEMENT AND CHANGING. FOR THIS REASON, IT IS IMPORTANT TO BE

CONSTANTLY PRIORITIZING RESPONSIBILITIES AND TASKS.
THERE ARE DIFFERENT WAYS TO PRIORITIZE BUT FOCUS ON
THE TASKS THAT WILL GET YOU THE BIGGEST BANG IN THE
SHORTEST AMOUNT OF TIME OR ON TASKS THAT HAVE A DUE
DATE OR TIME-LINE.
TRACK YOUR TIME
IT'S IMPOSSIBLE TO MANAGE YOUR TIME BETTER IF YOU
DON'T KNOW WHAT YOU'RE USING YOUR TIME FOR. SPEND A
FULL WEEK TRACKING YOUR DAY-TO-DAY IN A PLANNER OR
CALENDAR. WRITE DOWN WHAT YOU'RE DOING THROUGHOUT
THE DAY WHETHER IT'S EATING, NAPPING, OR WORKING.
ONCE YOU HAVE THE FULL PICTURE OF HOW YOU SPEND
YOUR TIME, IT'S EASIER TO DECIDE WHAT CAN STAY AND
WHAT CAN GO.
 Steps in time management

Allocate time wisely

Setting time constraints for completing tasks helps you be more focused and
efficient. Making the small extra effort to decide on how much time you need to
allot for each task can also help you recognize potential problems before they
arise. That way you can make plans for dealing with them.
Set deadlines
Deadlines help us organize the schedule and work for both short and long-term
projects.
Once we know what's the completion date of a project or a specific task, we can
establish the right resources needed to complete a task on time.
 Steps in time management

Minimize Distractions
create an environment where you're not
constantly being interrupted. This might
involve setting office hours, using "do not
disturb" mode on your phone, or setting
boundaries with colleagues.
Steps in time management

It's easy to take on more than you can handle. Be realistic

when agreeing to new responsibilities, keeping what you
have to get done already in mind. For example, if your
schedule is fully booked with classes and soccer practice
during the school week, it may not be the best time to join
another club.[9]
 Steps in time management

Use technology

•Manage Your Schedule and To-Do List. Technology is great at managing your schedule without you having to
waste time trawling through paper calendars, emails, or old text messages. Many applications work with each
other to automatically add appointments to your reminders, giving you a truly hands-free solution.

Set realistic expectation

•One of the first steps to setting realistic expectations is to know your priorities and align them with your
values, vision, and purpose. This will help you focus on what matters most and avoid getting distracted by
irrelevant or low-impact tasks. To identify your priorities, you can use tools like the Eisenhower matrix, the
Pareto principle, or the SMART criteria. These tools will help you sort your tasks by urgency, importance,
feasibility, and measurability.
For example, this would be a perfectly realistic expectation: “With good communication, my partner and I can
work out most minor relationship conflicts.”
 Steps in time management

Seek for continuous improvement

•Continuous improvement is what really enables a company to achieve
operational excellence, but it's also super important for those pursuing
innovation and for those looking to create or scale new businesses. In
other words, it's important for every organization that is looking to do
better
 Steps in time management

Review and Adjust:The term "review and adjust" in time management refers to the activity of routinely
analyzing and improving your time management plans and techniques. Making sure you are using your
time effectively and efficiently to accomplish your priorities and goals is a vital step.

Review: This entails carefully examining your time management practices. You evaluate whether you've
been sticking to your schedule, meeting your deadlines, and completing your tasks and goals. You
consider both immediate and long-term results.

Adjust: You make the appropriate adjustments once you've determined where you can improve your
time management. Your schedule might need to be adjusted, your priorities might need to be clarified,
time-wasting activities might need to be stopped, or you might need to look for new productivity-
boosting techniques.
 Set your goals

SMARTER
 SMART
 Specific
 Measurable
 Achievable/Attainable
 Relevant
 Time-specific
£Evaluate
£Readjust
Step #1: “S” – Specific
The first step in setting S.M.A.R.T.E.R. goals is to be specific – very
specific. The more specific you are about your goals, the better and more
able you’ll be to accomplish them no matter what method you use. This
means that you don’t just say you want to make more money or lose more
weight, you have to say exactly how much money you want to make or how
much weight you want to lose. You have to put a real and exact figure on it.
Make it measurable.
Step #2: “M” – Meaningful
The second step in setting S.M.A.R.T.E.R. goals is to set goals that are
meaningful enough to you that you’ll get out there and do whatever it takes to
achieve them. This is the “why” in goal setting that I discussed in a prior post.
When your goals have a deep enough meaning to you, you’ll do whatever it
takes to achieve them. This doesn’t have to do with vanity or superficial
reasons, but more profound and life-altering reasons why you want to achieve
something.
Step #3: “A” – Achievable
The third step in setting S.M.A.R.T.E.R. goals is to set goals that are achievable. Now, there’s certainly a
school of thought out there that says that you can accomplish whatever you want, whenever you want it. But,
when you’re setting goals, especially when they’re short-term goals (i.e. within 1 year), make sure that
they’re achievable. This doesn’t mean that you can’t shoot for the stars in your long-term plans, such as 5
years down the road or even 10 years down the road. It just means that you have to pick goals that you can
achieve in the short term.

Step #4: “R” – Relevant

The fourth step in setting S.M.A.R.T.E.R. goals is to set goals that are relevant to your life. This means
that the goals should be inline with and in harmony with what you actually want out of life; they should
match up with your core values. If your core values are contradicting your goals, then you’ll find
yourself merely getting frustrated and giving up.
Step #5: “T” – Time-Bound
The fifth step in setting S.M.A.R.T.E.R. goals is to ensure that they’re time-
bound goals. You have to set an exact date on when you plan to achieve these
goals. Focus on goals that are in 3-month intervals. If you plan to achieve a
50-pound weight loss in one year, then break that down into 3-month
intervals. That’s 12.5 pounds every three months.

Step #6: “E” – Evaluate

The sixth step in setting goals using the S.M.AR.T.E.R. method is to ensure
that your goals are evaluated. By evaluating your goals every single day,
you’ll be much more likely to achieve them. Why is that? Well, long-term
goals (and also goals that are 3 months or 6 months out), can easily be
ignored if they aren’t evaluated every single day.
Step #7: “R” – Readjust
The final step in setting goals with the S.M.A.R.T.E.R. method is to re-adjust
your approach. If, for example, you find yourself pursuing a goal but
continuously hitting a brick wall, readjust your method and techniques. For
example, when a plane has a goal of flying from LAX to MIA, it has to
constantly evaluate its progress and readjust its approach to ensure that it
reaches its target. The plane constantly evaluates and readjusts until it arrives in
MIA. You should be doing the same for your goals.

Readjust doesn’t mean that you have to throw your goals out and start all over.
What it means is that you have to try different approaches until you find
yourself getting closer and closer to your goals. That’s why constant evaluation
on a daily basis is so important. If you don’t evaluate you can’t measure your
progress.
TIME
PLANS
 Daily Time Plan

1. Establish 2. Prioritize Responsibilities 3. Allocate Time Segments

Clear
Objectives

4. Craft a Daily 5. Incorporate 6. Adhere to Your Schedule

Timetable Breaks

7. Evaluate and
Ponder
 Daily Time Plan
1. Establishing objectives

It involves the planners to basically first law down their objectives. One simply cannot make a plan without
knowing what it aims to achieves. Objectives are nothing but the end goals of every activity. Every action of
an organization and its members aim at a certain target. The first step in setting clear goals and objectives is
to make them specific and measurable. This means that your goals should be well-defined and detailed, and
there should be a clear way to measure progress and success provide focus, direction, and motivation for an
organization

2. Schedule your most important tasks in advance, based on their priority and due dates. Before your
workday ends, create a plan for the next day and allocate enough time to focus on each task. But don't
forget to leave some time for flexibility in your schedule.
 Daily Time Plan

3. The act of assigning various hours of one's day, week or year to particular activities, especially those
falling within the categories of work and leisure.
It allows you to work smarter, not harder, leading to greater productivity and reduced stress.
4. Either a written or visual plan for the day, breaking it into chunks - these could be tasks, activities or
lessons. Daily timetables are used in schools to establish routines for the class, but you can also try using
them at home.

5. Incorporating breaks into your daily schedule is essential to maintain focus, productivity, and
overall well-being.
 Daily Time Plan

6. Sticking to a daily schedule can be challenging, but it is essential to achieve your goals and increase
productivity.
Schedule adherence is the amount of agent time actually spent in accordance with their scheduled tasks as a
proportion of their total scheduled time. Schedule conformance is the amount of agent time actually spent
working as a proportion of their total time scheduled to work, regardless of their adherence.

7. Evaluating and pondering your time plan is essential to ensure that you are making the most of your time
and achieving your goals. It is an on-going process. By regularly assessing your time management skills and
making adjustments to your schedule, you can optimize your time and achieve your goals more efficiently.
 Weekly Time Plan

1. Set Long- 3. Rank Weekly Tasks

Term Aims
2. Divide Goals into Assignments

4. Assign Time 6. Balance Work and Personal Life

Blocks
5. Forge a
Weekly Agenda

8. Plan for the

7. Assess and Upcoming
Modify Week
 Weekly Time Plan

Weekly planning is the act of writing down your activities, tasks, and events for the entire week.

Set long-term goal/aim is something you want to accomplish in the future. Long-term goals require
time and planning. They are not something you can do this week or even this year. Long-term goals are
usually at least several years away. Sometimes it takes many steps to complete a long-term goal.

Divide goals into Assignment: By breaking down major objectives into smaller, practical tasks or
assignments, you may make your goals more realistic and attainable.
 Weekly Time Plan

Rank weekly tasks: As soon as tasks are established, ranking them in a weekly task list aids in prioritizing what
needs to be done first, ensuring that the most crucial and time-sensitive activities are attended to as soon as
possible.

Assign time blocks: in a weekly time schedule allots particular intervals for working on these assignments,
assisting people in staying organized and on course to achieve their objectives.

Forge a weekly agenda: a weekly time plan involves outlining your tasks and activities for the upcoming week
to help you stay organized and manage your time effectively.
 Weekly Time Plan

Balance work and personal life: Work-life balance is about finding a way to manage the demands of your
work or study with your personal life and the things that 'top you up'. A good work-life balance means you can
be happy and productive at work and also have time for yourself and your family.

Assess and Modify: At the end of each week, assess how well you adhered to your plan and what can be
improved. Make adjustments based on your observations and feedback.

Plan for the Upcoming Week: Based on your assessment and modifications, create a detailed plan for the
upcoming week. This should include specific tasks, deadlines, and time blocks for work and personal
activities.