Project Methodology

Project Methodology
ACCELERO
© 2022 Kaisa Consulting Company, Inc. All Rights Reserved

• Project Definition
• Project Management
• Project Methodology
Agenda
Ground Rules
Silence or set devices to vibrate during sessions.
Share your thoughts and experiences.
Embrace the learning opportunities and enjoy the workshop!
© Kaisa Consulting Company, Inc.

Project Foundation

What is a Project?
 A temporary endeavor
- doesn’t mean short-duration
- with a beginning and an end
 It creates a unique product,

service, or result

Why project exist?
Projects are created;
 To provide business value
 To deliver benefits defined in the project brief or/and project charter
 To bring a positive change to the organization

- add or improve products or services
- satisfy legal or other regulatory requirements

When projects end?
Projects end when;
 Objectives met
 Objectives cannot or will not be met

 Funds are depleted
 Need no longer exist

 Resources are no longer available
 Legalities or convenience terminates the project
Business Value
Benefits for the organization and stakeholders
Tangible Business Value Intangible Business Value

 Monetary Assets  Goodwill and reputation
 Stockholder Equity  Brand recognition
 Fixtures and Tools  Public benefits
 Market Share  Trademarks
 Strategic alignments

Projects and Operations
• Both involve employees
• Both typically have limited resources: people, money, or both
• Both are designed, executed, and managed

Projects and Operations
Projects are temporary
• Developing new products or services
• Moving, Adding, Changing, or Deleting
• Implementing new service or solution
Operations are ongoing

• Repetitive in actions
• Maintenance
• Core business functions

Review Questions
Project Management Fundamentals

Review Questions
1. All the following are characteristics of a project except:
A. It is temporary
B. It has a definite beginning and end
C. It has interrelated activities
D. It repeats itself every month

Review Questions
2. Operational work is different from project work. In that
operation work is;
A. Unique
B. Temporary
C. Ongoing and repetitive
D. A part of every project activity

Review Questions
3. Your management team has decided that all order will be treated as projects and that
project managers will be used to update orders daily, to resolved issues, and to ensure
the customer formally accepts the products within 30 days of completion. Revenue
from the individual orders can vary from $100 to $150,000. The project manager will
not be required to perform planning or provide documentation other than daily status.
How would you define this situation?
A. Because each individual order is a “temporary endeavor,: each order is a project
B. This is a program management since there are multiple projects involved
C. This is a recurring process
D. Order incurring revenue over $100,000 would be considered projects and would
involved project management
Project Management

Project Initiation Context
01 02 03 04
Regulatory, Stakeholder Technological Create,
legal, or social requests advances improve, or fix
requirements products,
processes, or
services

Project Management
Application of knowledge, skills, tools, and techniques to meet the project requirements
 Identifying requirements
 Addressing needs, concerns, and expectations of stakeholders
 Setting up, maintaining, and carrying out communications
 Managing Stakeholders
 Balancing competing project constraints:
 Scope
 Quality
 Schedule
 Budget
 Resources
 Risks
Project Management Constraints

Project Management Life Cycles
Project Management Life Cycle
 Initiating
 Planning
 Executing
 Controlling and Monitoring
 Closing
Project Life Cycle

 Phase of the project

Project Methodology

KAISA Accelero Methodology
• KAISA’s proven, repeatable and successful project methodology
for implementing and upgrading SAP solutions across industries
and customer environments
• Phased, deliverable-oriented methodology that streamlines
implementation projects, minimizes risk, and reduces total cost of
implementation
• Supports project teams with templates, tools, questionnaires,
and checklists, including guidebooks and accelerators
• ACCELERO empowers companies to exploit the power of the
accelerated features and tools already built into SAP solutions
Planning Design Realization Enablement Migration Hypercare
Key Activities Deliverables

● Understand what drives the project – Project Charter ● Project Charter
○ Business Needs ● Kick-Off Presentation
○ Project Requirements ● Project Management Plan
○ Expectations ● Project Team Onboarding Workshop
○ Measures of Success
● Define project goals and objectives
● Define project management and implementation strategy
● Complete overall project schedule
● Establishing the project organization and governance; and,
committing resources
● Identify key stakeholders
● Conduct project kickoff

Project Represents an agreement on and commitment to the deliverables of the project, as well as the scope, time constraints, resources and standards.
Management Plan It also aims to establish the foundation of the implementation project by defining the project management methodology, control structures, and
other important factors critical to the success of the project
Formally recognizes the start of the project. Both Project Managers of Kaisa and the Client should present a shared view of the
Project Kickoff project and ensure understanding of the Project Management Plan among stakeholders and team members. Base project elements, which
involve the client, such as the timeline, roles and responsibilities, and critical success factors, are also discussed to ensure that all members of
the project team are aligned


● Solution walkthrough (SAP Best Practices) ● Meeting minutes
● Business process workshops ● Business scenarios list
● Identify gaps and required customizations ● Business process blueprint
● Start master data preparation ● Gap analysis and disposition
● Functional specifications creation ● Enterprise structure
● Draft test plan ● Report, Interface, Conversion, Enhancement and Form
● Draft training plan (RICEF) list
● Functional specifications form
● Test plan
● Training plan

Refers to an undertaking which attempts to identify any process gaps and provide resolutions or workarounds, subject to the approval of the Client
Fit Gap Analysis
Documents the business process requirements of the company which are within the scope of the project. Aside from the as-is or
current process flow, this document contains significant information pertaining to the To-Be Process of the organization after the implementation of the
Business Blueprints system, including definition of process actors/owners, organizational unit assignments, master data, and document classifications, and workflow
approval strategies. The items defined in this document will serve as a guide in configuring the
system in the succeeding phase.
Functional Defines in detail the input parameters, functional logic, and the output requirements of each item in the WRICEF. This
Specifications aims to clearly and accurately provide the KAISA consultant with an understanding on the behavior of the requested customized program. This is
required before any development work can begin.
Translates the functional definition in the Functional Specifications Form into technical requirements. This form provides
Technical
how the tables, fields, and transaction codes in the application are used to develop the program. This will also serve as the formal documentation as
Specifications
future reference to possible modification and enhancement to the customized program.

Contains the set of identified possible variations in the proposed business process flow. This will be the basis for
Business Process
system integration testing and user acceptance testing prior to the final release of the system for production run. It is critical to test the most probable
Scenario Listing
scenarios that the users will consider for data entry and report generation.


● Configure the SAP system ● Authorization Matrix and Role Mapping Document
● Develop customized programs necessary to conform to the ● Customized ABAP programs / apps
business requirements ● Unit Test Documents
● Unit testing of transaction ● Tested QA System
● Perform Integration Test ● Super user training materials
● Conduct train the trainers (super users) ● Trained super users
● Perform UAT ● UAT Document

Documents the enablement strategy on how to equip the users and other members of the team with necessary skills to prepare them in their roles during
Training Plan the productive run of the system. It is critical at this stage to define how the training will be done and if user evaluation will be performed and at what
extent
Documents the strategy to be applied in testing the expected functionalities which should be delivered by the system prior to production. This ensures
that the configured system and the developed programs are consistent with the processes and customized programs defined in the blueprints. The
Test Plan
acceptance criteria are also defined in this document to avoid ambiguity during the testing activities. Moreover, the Test Plan shall include a monitoring
process for passed and failed testing to track the efficiency of this phase.
Documents the step-by-step procedure that will serve as a guide in testing each business scenario. It also contains the test parameters, test data, and
Test Script
expected output.
Defines the different authorization roles with their assigned SAP transactions, and authorization objects. Combined with the user
Roles and ID, this document serves as the foundation of the system security. It is necessary that the Functional Team is familiar with the technical aspect of the
Authorizations system when drafting this document.

User Acceptance Contain the system output resulting from following the test scripts. These contain the results (Pass or Fail) for each corresponding set of
Testing (UAT) test parameters, test data, and actual system output. The results shall also provide information of the success/ defect rates and the time spent for rework
Results and retesting.
Defines the approach in migrating data from the legacy system to the SAP system. This includes the required information and
Data Migration Plan
the strategies for data cleansing as well


● Complete the training of the end users before deployment ● Trained end users
of the SAP system for a productive run. ● End user guides
● Evaluate choice of end users for their readiness to use the
system.
● Final assignment of authorization roles to specific users

Enablement sessions conducted by the Kaisa consultants for each module, to be attended by trainers coming from the client organization who will in
Train-the-Trainer turn manage the knowledge transfer process to other end users
Aims to equip key users with SAP S/4 HANA knowledge on how to navigate and use the system in relation to their corresponding roles in
End User Training the business process. The End User Guides contain the step-by-step procedure on how to execute a transaction in SAP S/4 HANA


● Test upload cycle ● Data migration and cutover plan
● Preparation of PRD system
● Finalize cutover and data migration plan
● Transport of baseline config to PRD
● Data migration
● Production readiness assessment / Go or no go meeting

Contains the procedures during the transition period from the legacy system to the new SAP system. This will serve as a guide to the
Cutover Strategy users on how to handle transactions from the cut-off date on the legacy system and how these will be processed in the SAP system.
Technical Go Live Provides a checklist of all critical technical tasks and milestones that needed to be delivered prior to going live
Checklist
Business Go Live Provides a checklist of all critical functional tasks and milestones that needed to be delivered prior to going live
Checklist


● Hypercare (Post go live support) ● Final configuration script
● Transition workshops / project handover ● Lessons Learned Document
● Project archiving and turnover ● Project Closeout Report
● Complete final documentation
● Discussion of warranty and other contract conditions

Contains the configuration settings in the Implementation Guide (IMG) of the SAP system that were modified by KAISA
Configuration
Consultants during the course of the Project (including S/4 HANA configuration and integration). This document serves as a reference for future
Design (System
modifications and enhancements to the SAP system. This will also act as a guide during the configuration walk-through between KAISA Consultants
Documentation)
and the Functional Team
Provides a checklist of all delivered tasks and documentation to ensure that all deliverable items stated in the contract have
Project Closure
been provided by KAISA
Acceptance Refers to the acceptance document signed by both KAISA and the Client which signifies that the project has
(Handholding) been completed and turned over to the Client
Certificate

Train-the-Trainer Configuration Design

Project Management Plan Fit Gap Analysis Training Plan Cutover Strategy
(System Documentation)
Technical Go Live
Business Blueprints Test Plan End User Training Project Closure
Project Kickoff Checklist
Business Go Live
Functional Specifications Test Script
Checklist
Technical Specifications Roles and Authorizations
User Acceptance Testing

BPS Listing (UAT) Results
Data Migration Plan

Wrap-up
 What is a Project?
 What is a Project Management?
 What is a Project Life Cycle?
 What is a Accelero Methodology?

"Good project management is not about
the project itself. It's about the people,
the teamwork, and the passion you bring
to make it a success."
- Unknown

Thank You!
Contact us Follow us
www.kaisa.com info@kaisa.com

Project Methodology - Accelero

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© 2022 Kaisa Consulting Company, Inc. All Rights Reserved

Share your thoughts and experiences.

Embrace the learning opportunities and enjoy the workshop!

© Kaisa Consulting Company, Inc.

© 2022 Kaisa Consulting Company, Inc. All Rights Reserved

 It creates a unique product,

© Kaisa Consulting Company, Inc.

 To provide business value

 To deliver benefits defined in the project brief or/and project charter

 To bring a positive change to the organization

© Kaisa Consulting Company, Inc.

 Objectives cannot or will not be met

 Need no longer exist

Tangible Business Value Intangible Business Value

© Kaisa Consulting Company, Inc.

• Both involve employees

• Both typically have limited resources: people, money, or both

• Both are designed, executed, and managed

© Kaisa Consulting Company, Inc.

Operations are ongoing

© Kaisa Consulting Company, Inc.

© 2022 Kaisa Consulting Company, Inc. All Rights Reserved

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

© 2022 Kaisa Consulting Company, Inc. All Rights Reserved

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

Project Life Cycle

© Kaisa Consulting Company, Inc.

© 2022 Kaisa Consulting Company, Inc. All Rights Reserved

Key Activities Deliverables

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

Key Activities Deliverables

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

Key Activities Deliverables

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

Key Activities Deliverables

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

Key Activities Deliverables

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

Key Activities Deliverables

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

Train-the-Trainer Configuration Design

Technical Specifications Roles and Authorizations

User Acceptance Testing

Data Migration Plan

 What is a Project Management?

 What is a Project Life Cycle?

 What is a Accelero Methodology?

© Kaisa Consulting Company, Inc.

© Kaisa Consulting Company, Inc.

© 2022 Kaisa Consulting Company, Inc. All Rights Reserved

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