SAP MM

- Enterprise Structure & Configuration

- Master Data
- Different Types of Requirements
1. Purchase Requisition
2. Purchase Order
3. Purchase Contract
4. Scheduling Agreement
5. Consignment
6. Subcontracting
- Goods Receipt
- Invoice Verification
- Physical Inventory

SAP SD
- Enterprise Structure & Configuration
- Master Data
- Different Types of Requirements
1. Sales Quotation
2. Sales Order
- Delivery
- Billing
- Block
- Reject
SAP MM
Enterprise Structure

Client Overall owner of the organization.

Company Code Company/ies owned and handled by the client.
Plant Actual infrastructure.
Storage Location Tangible place for materials.
Purchasing Organization Responsible for procurement process.
Configuration

- Where the customization of data happen (Define, Assign, etc.)

- Tcode SPRO > SAP Reference IMG
Master Data

Material Master (MM01/MM02/MM03)

- Stores the relevant data regarding the material.

 Vendor Master (XK01/XK02/XK03)

- Stores the relevant data about the vendor.

 Info Record (ME11/ME12/ME13)

- Stores the price of a material with regards to vendor.

Source List (ME01/ME03)

- Stores the supplier of a material in a plant.

 Bill of Materials (CS01/CS02/CS03)

- Stores the components that builds a material.

 Condition Records

Pricing Determination

- Uses Tcodes MEK1/MEK2/MEK3 Condition Records to set the price of a material.

- Condition Type uses Access Sequence for Determination; that can be setup in SPRO.

Output Message Determination

- Procedure on how to send the data to vendor.

- Some Tcodes: MN01 (RFQ), MN04 (Purchase Order)
Different Types of Requirements

Purchase Requisition

- Tcode ME51N/ME52N/ME53N; Release ME54N to convert into purchase order.

- Approvable document for requesting goods. Not the formal document for procuring goods.

Purchase Order

- Tcode ME21N/ME22N/ME23N; Release ME29N for the order to be processed.

- Formal document for procuring goods.
 Purchase Contract

- Tcode ME31K/ME32K/ME33K
- Used to fulfill the procurement via Quantity or Value within a validity period.
 Scheduling Agreement

- Tcode ME31L/ME32L/ME33L; Create Delivery Schedule ME38

Consignment

- Special Procurement Type 10; Item Category K; Mvt Type 101K & 411K
- Info Record Type Consignment

MB51 (after Goods Receipt and Transfer Posting)

 Subcontracting

- Special Procurement Type 30; Item Category L

- Info Record Type Subcontracting
- Has BOM for Provide material
- Movement Type 101 (for Subcontracting material), 541 (for Provide material using Tcode ME2O)

MB51 (Mvt 543 is backflush after MIGO Mvt 101)

Goods Receipt (MIGO)

- Done to receive the procured goods. Mvt 101. Increase in stocks, decrease in asset.
Invoice Verification (MIRO)

- Done to create billing/invoice for the received goods.

Physical Inventory Management

- Comparison and tallying between Physical Inventory and System Inventory

- Freeze Book – to stop goods movement during Physical Inventory and prevent count differences
- Tcodes:
1. MI01 – Create Inventory Document
MI24 – “Not Yet Counted” Status

2. MI04 – Enter Inventory Count

MI24 – “Counted” Status
3. MI07 – Posting Inventory Count
MI24 – “Counted, Adjusted” Status
SAP SD
Enterprise Structure

Company Code Company/ies owned and handled by the client.

Sales Area Consists of 3 Organizational Unit.
Sales Organization Responsible for sale and distribution of goods and services.
Distribution Channel How the goods reach to customers.
Division Categorizing goods and services.
Sales Office Physical location responsible for sales process.
Sales Group Group of people who are responsible for processing sales and can be assigned to
Sales Office
Plant Actual infrastructure.
Shipping Point Where goods and shipments are processed and monitored for delivery and usually
assign to plant.
Storage Location Tangible place for materials.
Configuration

- Where the customization of data happen (Define, Assign, etc.)

- Tcode SPRO > SAP Reference IMG
Master Data

Customer Master (XD01/XD02/XD03)

- Stores the relevant data regarding the customer.

 Material Master (MM01/MM02/MM03)

- Stores the relevant data regarding the material.

 Output Master

- How the sales requirement is sent to a customer.

Condition Master (VK11/VK12/VK13)

- How a material get its price with regards to a customer.

 Free Goods

- Special type of condition records. Offered to customers and is included with the ordered
quantity.
- Item Category TANN (Free of Charge Item).
Different Types of Requirements

Sales Order (VA01/VA02/VA03)

- Formal document for selling goods.

- VKM1/VKM4 to release customers from their Credit Check

Sales Quotation (VA21/VA22/VA23)

- Informational document about the sales goods that is sent to customer.

Outbound Delivery (VL01N/VL02N/VL03N)

- Contains the happenings done to the materials (Picking, Post Goods Issue, etc)

Billing Document (VF01/VF02/VF03)

- Done to create billing document for the Outbound Delivery.

- Accounting Document/Journal Entry is automatically created once processed.
Block

Billing Block

- This field prevents a sales requirements to be billed. Needs to be released first.

Delivery Block

- This field prevents a sales requirements to be processed with Outbound Delivery. Needs to be
released first.
Reject

Reason for Rejection

- Done if an instance to not proceed with an order and/or to reject an order.