HOTS PMT and RP Meeting Slide Deck

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1. DOWNLOAD a copy of the slide deck.

2. Edit and update components.
3. You may add slides or delete unnecessary slides (ex: Breakout
Groups if not applicable).
1
HOTS PLPs
Preparatory Meeting
Region XX
Date and Venue
2
Meeting Outline
Introduction
Roles and Responsibilities

Walkthrough of the Program Design
Important Links and Files
Reminders for PMT and RPs
Breakout Rooms
<Add as needed>
<Add as needed>
3
Orientation for PMT and Resource Persons for HOTS-PLPs
Introduction of PMT and RPs
<Name of Discussant>
<Position>
4
Program Management Team
<Photo> <Photo>
<Full Name> <Full Name>

<Position> <Position>
<Specific PMT Role> <Specific PMT Role>
5
Program Management Team
<Photo> <Photo>

<Specific PMT Role> <Specific PMT Role>
6
Resource Persons
<Photo> <Photo>

<Specific Subject/Cluster> <Specific Subject/Cluster>
7
Resource Persons
<Photo> <Photo>

<Specific Subject/Cluster> <Specific Subject/Cluster>
8
Summary: PMT per Class
Role Class A Class B
Program Manager <Name> <Name>
Learning/Class Manager
Officer of the Day
Documenter
Secretariat
Welfare Officer
Logistics Officer
Finance Officer
M&E 9
Summary: Resource Persons per Class
Session Class A Class B
Session 1
Session 2A
Session 2B
Session 2C
Session 3
Session 4
Session 5
Session 6
10
Session 7
Roles and Responsibilities
<Position>
Reference:
NEAP Interim Guidelines, Enclosure 19: PMT TOR
11
Program Manager
● Orients the PMT and the resource persons/ subject matter experts on
their terms of reference and the details of the program design
● Organizes and supervises the PMT to ensure that all processes are
carried out and outputs delivered according to standards
● Leads in conducting debriefing with the PMT and resource speakers/
subject matter experts
● Prepares the CPD documents for submission to the PRC through the
NEAP-R
● Leads in crafting the Program Completion Report
12
Learning Manager
● Leads the conduct of the program per session room

● Ensures that the program is carried out based on the detailed design in
collaboration with the resource persons/ subject -matter experts
● Prepares and maintains a conducive learning environment by facilitating
unfreezing, leveling of expectations, and norm -setting activities and by
addressing emerging learning needs
● Leads in conducting debriefing with the PMT and resource speakers/
subject matter experts in the session room
● Ensures submission of outputs of participants in the session room is
tracked
13
Documenter
● Documents the proceedings of the learning sessions using the prescribed

documentation template
● Takes photos of the different parts of the program delivery (minimum of
5)
● *Each breakout or session room should have an assigned documenter
14
Secretariat
● Attends to registration needs of learners

● Ensures that learners fill up attendance sheets every day
● Prepares directory of participants based on registration forms
● Assists in the distribution of learning materials and supplies
● Assists in posting and collection of session outputs
● Compiles session documents and learning resource materials
15
Welfare Officer
● Ensures that provisions for inclusion, safety, security, health, and

wellness of learners,PMT, and resource persons are adequate and
available at all times in the venue
● Attends to emerging inclusion, safety, security, health, and wellness
concerns of participants, PMT, and resource speakers/ subject-matter
experts (including incidents of social exclusion, sexual harassment, etc.)
16
Logistics Officer
● Ensures the quality, adequacy, and availability of facilities, equipment

supplies and materials, vehicles, and other resources to support the
successful implementation of the program
● Leads ocular inspection of venues to ensure adherence to standards and
specifications
● Checks that session rooms are always ready for use and conducive to
learning
17
Finance Officer
● Oversees all finance-related concerns of the program,including the

efficient allocation and timely release of funds as well as the
documentation for liquidation
● Initiates procurement processes of resources, materials and relevant
services, and follows up fund disbursement with appropriate offices.
● Monitors and documents all disbursements against budget to support
liquidation
● Liquidates all fund disbursements and prepares a financial
● report as input to the Program Completion Report
18
M&E Coordinator (QAD)
● Prepares and implements the Monitoring and Evaluation Plan in

collaboration with the PMT
● Assists the Program Manager in accomplishing the Program Delivery
Readiness Checklist before the training starts
● Applies process observation and prescribed tools to monitor and
evaluate program delivery
● Administers and analyzes the results of Level 1 evaluation which is to
be presented during debriefing.
● Assists the Learning Manager in administering and analyzing the results
of Level 2 evaluation
● Prepares Post-Program Delivery M&E Report and submits to PM for
inclusion in the Program Completion Report
19
Resource Persons
● Applies effective presentation and facilitation techniques in

conducting assigned sessions
● Provides expert content input during learning sessions
20
Walkthrough of the Program Design
<Position>
Reference: Updated Program Design
21
22
Important Links and Files
<Position>
23
HOTS-PLP PMT Folder for ROs:
bit.ly/hotspmt
24
Region XX Main PMT Folder
<Insert link>
25
Reminders for the PMT
<Position>
26
Reminders for the PMT: Pre-implementation
1. Convene the PMT and RPs to finalize task assignments.

2. Ensure all materials are available.
3. Coordinate with hotel/venue staff re: tech requirements, meal schedules, etc.
4. <Add as necessary>
27
Reminders for the PMT: Pre-implementation
Submit to NEAP CO (neap.pddu@deped.gov.ph)
1. Updated PD Program Design

a. Regional details of regional participants’ profile
b. Dates of implementation
c. Assigned RP/SME in each session
2. Fill out tracker of Official List of Regional PMT Members
and Resource Persons/Trainers
3. Approved Budget Estimate Plan
4. Access to End-of-day Evaluation Forms
28
Reminders for the PMT: Post-implementation
Submit to NEAP CO (neap.pddu@deped.gov.ph)
1. M&E Report: Level 1 and Level 2
2. PD Program Completion Report
29
Notes for Online Materials
Materials Remarks
HOTS-PLP Package ● Download materials from bit.ly/hotspmt
Program Design ● Update the Target Participants and Delivery Platform

Components
● Submit to NEAP CO
Program Delivery Readiness ● To be accomplished by Program Manager, in collaboration

Checklist with LMs
● To be submitted to M&E Officer
Evaluation Forms ● PMT to make a copy

● Edit details (e.g. date, sessions) accordingly
● Must be accomplished by participants daily
Google Form/Submission of RP ● Template given

Profile and CV ● PMT to make a copy
30
Notes for Online Materials
Materials Remarks
Debriefing Chart ● Download template from the PMT Folder

● Debriefing shall be done daily after the last session
● Documenter shall include the minutes of the debriefing in
the documentation
Documentation Template ● Download template from the PMT Folder

● Should be submitted to and consolidated by PM
Pretest and Posttest ● Template given

● Chief trainer shall coordinate with NEAP-CO PMT to get
the copies of the tests
31
Summary of Offline Materials Per Session
Session No. Materials
Opening Program ● Registration and Attendance Sheets

● Event Tarpaulin (if applicable)
● Training Kits
● Metacards (3 different colors)
Session 1 ● Bond Paper ( individual )

● Ballpen and Masking Tape
● Manila papers and markers (by group)
Session 2 ● Manila papers and markers (by group)

● Printed Worksheet #2 (individual)
● Copies of 2C Activity Sheet 1 (by group)
● Copies of 2C Activity Sheet 2 (by group)
Session 3 ● Manila papers and markers (by group)

● Masking Tape
● 10 Metacards
● Printed Select and Dissect Output (by group)
● Printed Worksheet #3 (individual)
● Printed Commitment Form (individual)
32
Session 4 ● Printed copies of Worksheets 4A - 4D (individual)
Session 5 ● Printed copies of WAP template (individual)
Session 6 ● Manila paper

● Printed copies of Force Field Analysis and Action Planning template (by group)
Session 7 ● Bond Paper ( individual )

● Ballpen and Masking Tape
● Manila papers and markers (by group)
33
Closing Program ● Certificates for Resource Persons

● Certificates for Participants
● Certificate of Attendance
Others ● Output Tracker (per session room)

● Extra Bond Papers and Metacards
● Printed table labels for seating arrangement (if applicable)
● Extension Cords, Microphones, Projector (upon coordination with venue/hotel)
34
Reminders for the Resource Persons
<Position>
35
1. Meet with your fellow RPs and finalize session assignments.
2. Mindset: Though you have assigned sessions, you are a team!
●All RPs must be present in all sessions from Days 1 - 5.

●RPs may also support each other by being session co-facilitators, giving insights
during Q&A, or in the processing of outputs.
●RPs may discuss strategies on how to check the worksheets (WS) efficiently
since notable answers or comments from submitted WS must be discussed in the
Clearing House the next day.
36
3. Make sure you have uploaded your profile/CV:

● Profile of RP/Trainer: <Insert Link>
4. Ensure that you have downloaded and checked the availability of the
necessary training materials (online and printed).
5. Before the session, make sure you have checked if your laptop is
compatible with the projector or other audiovisual equipment.
37
6. Send high quality photos with complete name to your group chats (GC)
or <insert email/drive> . This will be used in the opening and closing
program slides (acknowledgment of trainers).
7. Daily PMT and RPs Call Time: ___ AM and ___ PM.
8. There will be a daily debriefing (Trainers + PMT) after class dismissal.
38
Reminders for Core Trainers (Resource Persons)
9. Study the Standards of Learning

Management
https://bit.ly/LMStandards
39
BREAKOUT SESSION:
<Add no. of minutes>
40
BREAKOUT SESSION TASKS
41
THANK YOU!
42

HOTS PMT and RP Meeting Slide Deck

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HOTS PMT and RP Meeting Slide Deck

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Instructions

1. DOWNLOAD a copy of the slide deck.

Roles and Responsibilities

<Full Name> <Full Name>

<Full Name> <Full Name>

<Full Name> <Full Name>

<Full Name> <Full Name>

Program Manager <Name> <Name>

Officer of the Day

● Leads the conduct of the program per session room

● Documents the proceedings of the learning sessions using the prescribed

● Attends to registration needs of learners

● Ensures that provisions for inclusion, safety, security, health, and

● Ensures the quality, adequacy, and availability of facilities, equipment

● Oversees all finance-related concerns of the program,including the

● Prepares and implements the Monitoring and Evaluation Plan in

● Applies effective presentation and facilitation techniques in

● Provides expert content input during learning sessions

Reference: Updated Program Design

1. Convene the PMT and RPs to finalize task assignments.

Submit to NEAP CO (neap.pddu@deped.gov.ph)

1. Updated PD Program Design

Submit to NEAP CO (neap.pddu@deped.gov.ph)

1. M&E Report: Level 1 and Level 2

2. PD Program Completion Report

HOTS-PLP Package ● Download materials from bit.ly/hotspmt

Program Design ● Update the Target Participants and Delivery Platform

Program Delivery Readiness ● To be accomplished by Program Manager, in collaboration

Evaluation Forms ● PMT to make a copy

Google Form/Submission of RP ● Template given

Debriefing Chart ● Download template from the PMT Folder

Documentation Template ● Download template from the PMT Folder

Pretest and Posttest ● Template given

Session No. Materials

Opening Program ● Registration and Attendance Sheets

Session 1 ● Bond Paper ( individual )

Session 2 ● Manila papers and markers (by group)

Session 3 ● Manila papers and markers (by group)

Session No. Materials

Session 4 ● Printed copies of Worksheets 4A - 4D (individual)

Session 5 ● Printed copies of WAP template (individual)

Session 6 ● Manila paper

Session 7 ● Bond Paper ( individual )

Session No. Materials

Closing Program ● Certificates for Resource Persons

Others ● Output Tracker (per session room)

1. Meet with your fellow RPs and finalize session assignments.

2. Mindset: Though you have assigned sessions, you are a team!

●All RPs must be present in all sessions from Days 1 - 5.

3. Make sure you have uploaded your profile/CV:

8. There will be a daily debriefing (Trainers + PMT) after class dismissal.

9. Study the Standards of Learning

<Add no. of minutes>

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