CEREMONIAL INSTALLATION OF BOUNDARY MARKERS OF OCD IV-A REGIONAL 2-IN-1 FACILITY

03 May 2023

Checklist and Tasks: PRE-ACTIVITY

Task/Document Details/Remarks Responsible Staff Remarks
● Invitation Letters to the Vice-Chairpersons
Letter Invitations to the Attendees AFMS
● Invitation Letters to PDRRMOs/CDRRMO
● Draft Program
Program Flow AFMS
● Final Program
● Prepare Attendance sheet
Confirmation of Attendees ● Follow-up attendees MOF, JSR, PBP, MMM
● Remind attendees
● Coordinate with DPWH on the short presentation of
OCD Building Design/Perspective
Coordination with the Presenter of OCD
● Consolidate the presentation prior to the activity MGG, NAB
Building Perspective
● Request photo of the presented
● Remind Resource Persons/presenters
● Coordination with the LGU
Venue Set UP NAB, EMU, MLS, KHR
● Prepare pole tent, chairs, and tables
● Prepare Leis and Tokens for the Guests and Briefing JSR, MOF, NAB, RPB,
Lei, Tokens and Briefing Folders
Folder for the CDA and RD MGG
Preparation of table and name tags ● Prepare table and name tags RDC, PPF, PBP
Prepare IT supplies and equipment for the ● Anticipate, facilitate coordination and prepare IT JLR
venue setup supplies and equipment to be used at the venue IAP
● Anticipate and prepare supplies to be used at the
Administrative and Logistical RPB, JSR
venue
Requirements RTL
● Prepare and package tokens
● Procurement of meals
Meal Management ● Coordination with meal provider e.g menu, delivery AGL, IAP, NAB
time and venue

Checklist and Tasks: DURING ACTIVITY PROPER

Task/Document Details/Remarks Responsible Staff Remarks
● Start the activity on time
Overall OPR MGG
● Assist the RD
● Manage the program flow IAP
Program Flow
● Assist the EMCEE NAB

RDRRMC/OCD CALABARZON Telephone Numbers: (049) 531-7266 / 531-7279

Email Address: ocd.rdrrmc4a@yahoo.com
 ● Facilitate registration of attendees
MMM
● Prepare list of attendees for acknowledgement
MLS
Attendance/Registration ● Assist the VIPs from Central Office
MOF
● Management of attendees from registration up to
PBP
designated seats
Ushering ● CDA and Central Office contingent MGG, MOF
● Cabuyao LCE and Officials RDC
● RDRRMC Vice Chairs MMM
● PDRRMOs RND
EMU
● Take on-scene photos and of the meeting /
Photo-documentation RND
proceeding through screenshots
JLR
RDC
FB Posting ● Preparation of short caption and FB posting
EMU
● Setup and ensure the technicalities of the
devices to be used JLR
IT Personnel ● Conduct mic checks, etc IAP
● Record the meeting/proceeding RTL
● Standby for any technical concerns
Certificates of Attendance and Handover ● Prepare and disseminate certificates of
MLS, MOF, RDC
of Tokens attendance
● Assist the attendees re parking concerns
Support Staff ● Preparation of Boundary Markers and assist RTL
during installation

Checklist and Tasks: Post- Event

Task/Document Details/Remarks Responsible Staff Status

Preparation of Article for FB Posting ● Prepare Article RDC
and dissemination to Media ● Posting in Social Media Accounts of the Region EMU
and dissemination

Liquidation ● Preparation of After-Activity Report AFMS

● Consolidation of Attendance Sheets and Receiving
List
● Liquidation of Meals

RDRRMC/OCD CALABARZON Telephone Numbers: (049) 531-7266 / 531-7279

Email Address: ocd.rdrrmc4a@yahoo.com