LUZONIAN CENTER OF EXCELLENCE FOR SCIENCE AND TECHNOLOGY

(LCEST) Inc.

Office
Software
Application
 2 COMPUTER CORE ASPECTS
Hardware

Software
 SOFTWAREAPPLICATION

Application software can be divided into two

general classes:
Systems Software and Applications Software.
Applications software (also called end-
user programs) include such things as
database programs, word processors, Web
browsers and spreadsheets.
System
Unit
COMPUTER MONITOR
A computer monitor is an
output device which displays
the information in pictorial
form. A monitor usually
comprises the display device,
circuitry, casing, and power
supply. ...
Older monitors used a
cathode ray tube (CRT)
KEYBOARD
In computing, a computer
keyboard is a typewriter-
style device which uses an
arrangement of buttons or
keys to act as a mechanical
lever or electronic switch.
Following the decline of
punch cards and paper tape,
interaction via teleprinter -
style keyboards became the
main input device
for computers
MOUSE
A computer mouse is an
input device that is most often
used with a
personal computer. Moving
a mouse along a flat surface
can move the on-screen
cursor to different items on
the screen. Items can be
moved or selected by
pressing the mouse buttons
(called clicking).
 SYSTEM UNIT

The main component of

the PC Systems.
 PC COMPONENTS INSIDE THE
SYSTEM UNIT
1. HARD DISK DRIVE 2. OPTICAL DISC DRIVE
 PC COMPONENTS INSIDE THE
SYSTEM UNIT
3. CENTRAL 4. POWER SUPPLY
PROCESSING UNIT
 PC COMPONENTS INSIDE THE
SYSTEM UNIT
5. MOTHERBOARD 6. MEMORY CARD
 PC COMPONENTS INSIDE THE
SYSTEM UNIT

5. MOTHERBOARD
 PARTS OF THE MOTHERBOARD
1.BACK PANEL
- KEYBOARD PORT (PS/2)
-MOUSE PORT (PS/2)
-LPT (LINE PRINTER TERMINAL)
-SERIAL PORT
-USB PORT ( UNIVERSAL SERIAL BUS)
-LAN PORT ( LOCAL AREA NETWORK)
- AUDIO PORT ( RED, GREEN, BLUE)
- VGA PORT ( VIDEO GRAPHIC ADAPTER)
2. PCI- Peripheral Component Interconnect)
3. AGP Slot ( Accelerated Graphic Port)
4. Southbridge Chipset
5. Northbridge Chipset
6. DIMM Slot ( Dual Inline Memory Module)
DRAM ( Dynamic Random Access
Memory)
7. ATX ( Advanced Technology Extended)
• 20 & 4 pins
8. IDE ( Integrated Drive Electronics)
9. SATA ( Serial Advance Technology
Attachment)
10. CMOS ( Complementary Metal Oxide
Semiconductor)
• Battery and Slot
11. CPU Heatsink / Cooling Fan
• WAN- WIDE AREA NETWORK
• LAN- LOCAL AREA NETWORK
• PAN- PERSONAL AREA NETWORK
• MAN- METROPOLITAN AREA NETWORK
• CAN-CAMPUS AREA NETWORK
• WLAN-WIRELESS LOCAL AREA NETWORK
• BIOS-BASIC INPUT OUTPUT SYSTEM
• ODD- OPTICAL DISC DRIVE
• HDD- HARD DISK DRIVE
 PC COMPONENTS INSIDE THE
SYSTEM UNIT
7. VIDEO CARD 8. NIC OR LAN CARD
PRINTER & SPEAKER
1. Dual Inline _____ Module (DIMM)
2. Video Graphic _______ (VGA)
3. ________ Random Access Memory
(DRAM)
4. _______ Component Interconnect (PCI)
5. Central ______ Unit (CPU)
6. Digital _____ Disc (DVD)
7. Compact _____ (CD)
8. _____ Printer Terminal (LPT)
9. _______ Area Network ( MAN)
10. Complementary Metal _______
Semiconductor (CMOS)
11. Serial Advanced Technology _______
12. Advance Technology _______ (ATX)
13. ________ Serial Bus
14. _______ Graphic Port (AGP)
15. Hard _____ Drive (HDD)
16. Optical ____ Drive (ODD)
17. _______ Area Network (WAN)
18. Basic Input and Output _____(BIOS)
19. _______ Area Network (PAN)
20. PS2-
TYPING
 KEYBOARD
Keyboard typing involves using your fingers to press

TYPING
the keys, and there are different techniques for
efficient typing, such as touch typing. Touch typing
involves placing your fingers on the home row (ASDF
for the left hand and JKL; for the right hand) and using
the appropriate finger to press each key without
looking at the keyboard. This method allows for faster
and more accurate typing once you become proficient.

Overall, keyboard typing is the primary method for

inputting text and commands into computers, making
it an essential skill for effective computer use and
communication.
PROPER KEYBOARDING POSTURE
PROPER KEYBOARDING
POSTURE
PARTS OF KEYBOARD
 LET’S TRY

NUMERIC KEYPAD TYPING/

ALPHANUMERIC KEYS

NAVIGATION KEY INDICATOR LIGHTS

FUNCTION KEYS CONTROL KEYS

PROPER KEYBOARDING
PLACEMENT
PROPER KEYBOARDING
PLACEMENT
 PROPER KEYBOARDING
PLACEMENT
1. F 11. “
2.H 12. Y
3.O 13. (
4.P 14. G
5. , 15. D
6. @ 16. <
7. SPACE BAR 17. 5 (Numeric Keypad)
8. ) 18. Enter (Numeric Keypad)
9. R 19. + (Numeric Keypad)
10. Shift ( Left) 20. 0 (Numeric Keypad)
OFFICE APPLICATIONS
 APPLYING
CHARACTER
FORMATTING
1. Ctrl+B: Apple bold formatting
2. Ctrl+I: Apply italic formatting
3. Ctrl+U: Apply underline formatting
4. Ctrl+Shift+W: Apply underline formatting to
words, but not the spaces between words
5. Ctrl+Shift+D: Apply double underline
formatting
6. Ctrl+D: Open the Font dialog box
7. Ctrl+Shift+< or >: Decrease or increase font
size one preset size at a time
8. Ctrl+[ or ]: Decrease or increase font size
one point at a time
9. Ctrl+=: Apply subscript formatting
10.Ctrl+Shift+Plus key: Apply superscript
formatting
11. Shift+F3: Cycle through case formats for your
text. Available formats are sentence case
(capital first letter, everything else lower
case), lowercase, uppercase, title case (first
letter in each word capitalized), and toggle
case (which reverses whatever's there).
12.Ctrl+Shift+A: Formats all letters as uppercase
13.Ctrl+Shift+K: Formats all letters as
lowercase
14.Ctrl+Shift+C: Copies the character
formatting of a selection
15.Ctrl+Shift+V: Pastes formatting onto
selected text
16.Ctrl+Space: Removes all manual character
formatting from a selection
 APPLYING
PARAGRAPH
FORMATTING
1. Ctrl+M: Increases a paragraph's indent one
level each time you press it
2. Ctrl+Shift+M: Reduces a paragraph's indent
one level each time you press it
3. Ctrl+T: Increases a hanging indent each time
you press it
4. Ctrl+Shift+T: Reduces a hanging indent each
time you press it
5. Ctrl+E: Center a paragraph
6. Ctrl+L: Left-align a paragraph
7. Ctrl+R: Right-align a paragraph
8. Ctrl+J: Justify a paragraph
9. Ctrl+1: Set single-spacing
10.Ctrl+2: Set double-spacing
11. Ctrl+5: Set 1.5 line Spacing
12.Ctrl+0: Remove one line spacing preceding
a paragraph
13.Ctrl+Shift+S: Open a popup window for
applying styles
14.Ctrl+Shift+N: Apply the normal paragraph
style
15.Alt+Ctrl+1: Apply the Heading 1 style
16.Alt+Ctrl+2: Apply the Heading 2 style
17.Alt+Ctrl+3: Apply the Heading 3 style
18.Ctrl+Shift+L: Apply the List style
19.Ctrl+Q: Remove all paragraph formatting
 MICROSOFT WORD
MS Word is a popular word-processing
program used primarily for creating
documents such as letters, brochures,
learning activities, tests, quizzes and
students' homework assignments. There are
many simple but useful features available in
Microsoft Word to make it easier for study and
work.
 FILE TAB

The file tab replaces the office button

from word 2007. You can click it to
check backstage view, which is the
place to come when you need to open
or save files, create new documents,
print a document and do other file-
related operations
 QUICK ACCESS TOOLBAR

This you will find just above the file tab and its
purpose is to provide a convenient resting
place for the Word most frequently used
commands. You can customize this toolbar
based on your comfort.
 RIBBON

RIBBON contains commands organized in three

components:
• TABS: they appear across the top of the Ribbon
and contain groups of related commands. Home,
Insert, Page Layout are example of ribbon tabs
• GROUPS: They organize related commands; each
group name appears below the group on the
Ribbon.
• COMMANDS: Commands appear within each
group as mentioned above.
 TITLE BAR

This lies in the middle and at the top or the

window. Title bar shows the program and
document titles
 RULERS

MS Word has two rulers –a horizontal

ruler and a vertical ruler. The horizontal
ruler appears just beneath the Ribbon
and is used to set margins and tab
stops. The Vertical ruler appears on the
left edge of the Word Window and is
Used to gauge the Vertical Position of
Elements on the page.
 ZOOM CONTROL

Zoom control lets you zoom in for a closer

look at your text . The zoom control consists
of a slider that you can slide left or right to
zoom in or out, . And + buttons you can click
to increase or – buttons to decrease the zoom
factor.
 VIEW BUTTONS

The group of five buttons located to the left of the

zoom control, near the bottom of the screen, left
you switch among Word’s various document views.
1. PRINT LAYOUT VIEW
2. FULLSCREEN READING VIEW
3. WEB LAYOUT VIEW
4. OUTLINE VIEW
5. DRAFT VIEW
 DOCUMENT AREA/
WORK AREA

The area where you type. The flashing

vertical bar is called the INSERTION POINT,
and it represents the location where text will
appear when you type
 STATUS BAR

This displays document information as well as

the insertion point location. From left to right, this
bar contains the total number of pages and
words in the documents, language etc.
 DIALOG BOX LAUNCHER

This appears as very small arrow in the lower-

right corner of many groups on the ribbon.
Clicking this Button opens a dialog box or
task pane that provides more options about
the group.
HOME RIBBON TAB
Subscript and Superscript
Paragraph Group
Alignment Buttons
Aligned Text Left (CTRL+L)
Aligned Text Right (CTRL+R)
Aligned Text Center (CTRL+E)
Justified (CTRL+J)
Text Bullet
Text Numbering
Decrease and Increase Indent
Line Spacing
INSERT RIBBON TAB
HOW TO INSERT TABLE
HOW TO INSERT ILLUSTRATION
HOW TO INSERT TEXTBOX
HOW TO INSERT WORDART
PAGE LAYOUT RIBBON TAB
PAGE MARGINS
PAGE ORIENTATION
PAGE SIZE
PAGE COLUMNS
WATERMARK
PAGE COLOR
 MICROSOFT EXCEL
Microsoft Excel is a spreadsheet
program used to store and retrieve numerical
data in a grid format of columns and
rows. Excel is ideal for entering, calculating
and analyzing company data such as sales
figures, sales taxes or commissions
 E E T
S H
A D
PR E
S
NAME BOX
It is the box to the left of the
formula bar that displays the
cell that is currently selected
in the spreadsheet. If
a name is defined for a cell
that is selected, the Name
Box displays the name of
the cell.
 FORMULA BAR

It is used to enter or copy an

existing formula into cells or charts. By clicking
the Formula Bar, or when you type an equal
(=) symbol in a cell, the Formula Bar will
activate.
 COLUMN LETTERS

Are numbered from A onwards and keeps on

increasing as you keep entering data. After Z,
it will start the series of AA, AB and so on.
Maximum limit is16,384 columns.
 ROW NUMBER

Rows are numbered from 1 onwards

and keeps on increasing as you keep
entering data. Maximum Limit is
1,048,576 rows.
ACTIVE CELL
It refers to a cell in Excel
spreadsheet that is
currently selected by clicking
mouse pointer or keyboard keys.
Remember only one cell can be
an active cell at a time.
An active cell is bounded by a
heavy border around it.
 SHEET TAB

It is used to display the worksheet that a user is

currently editing. By clicking a worksheet tab (located
at the bottom of the window), users may move between
the various worksheets. EveryExcel file may have
multiple worksheets, but the default number is three.
SPREADSHEET
It is a sheet of paper that
shows accounting or other
data in rows and columns; a
spreadsheet is also a
computer application program
that simulates a physical
spreadsheet by capturing,
displaying, and manipulating
data arranged in rows and
columns.
1
MERGE CELLS
5

3 4
 MICROSOFT POWERPOINT
PowerPoint is a presentation software
program that is part of
the Microsoft Office package.
PowerPoint uses a graphical approach
to presentations in the form of slide
shows that accompany the oral delivery
of the topic