Extenuating Circumstances (ECs)

“ A significant event which negatively affects a student’s ability

to submit work, attend an assessment or perform to their usual
standard in an assessment of any type. It should be unavoidable,

”
unexpected and beyond the control of the student.

For more information visit:

https://students.brunel.ac.uk/study/exam-dates/extenuating-circumstances.

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Examples of Extenuating Circumstances
• Illness or injury on the day of or during a ‘live’ assessment:
exam, performance or presentation.
• Illness or injury that lasts for more than 5 days that is Please note:
serious enough to stop you from studying, writing or
revising. • This is not an exhaustive list.
• Death or serious illness of a close relative or family friend. • The acceptance of ECs is at the
• Significant domestic and/or personal problems. discretion of the Departmental
Extenuating Circumstances
• Court attendance or Jury service, where deferral has been Panel.
refused by the Court.
• Unforeseen representation of County or Country at a sport
or other prestigious/significant event.
• Unforeseen major transport difficulties.
• Victim of or witness to, criminal activity.
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Not Extenuating Circumstances
• Minor illnesses, e.g. cough, colds and short lived viruses.
• Mistaking date/time of examination or coursework deadline.
Please note:
• Pressure/stress of academic work, e.g. number of
assessments with similar deadlines – you are expected to • This is not an exhaustive list.
plan your work schedule.
• Employment commitments. • The acceptance of ECs is at the
discretion of the Departmental
• Alarm failure on the morning of an examination. Extenuating Circumstances
Panel.
• Holidays, family events, religious observance – such issues
are not unforeseen and should be discussed in advance
• Foreseeable, planned or minor travel difficulties.
• Personal computer failure, compatibility issues – take
precautionary measures, e.g. backing up work.

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 Making An EC Claim
• EC claims should be submitted as soon as you become aware of the issue, but no later than
5 working days after the affected assessment.

o Claims received after this time will be rejected unless you have a valid reason for why it
could not be submitted on time.

o Claims cannot be submitted after your work has been marked and the grade confirmed,
you may be able to submit an academic appeal instead.

• To make a EC claim log into eVision with your Brunel student ID and password at:
https://evision.brunel.ac.uk/urd/sits.urd/run/siw_lgn?STU

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Making An EC Claim

Once logged into

eVision, click on
“my Courses”.

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Making An EC Claim

Scroll down to
“Submit Extenuating
Circumstances…”

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Making An EC Claim
Review the information
on this page and scroll
down to bottom.

Select the appropriate

options from the
dropdown menu.

Click “Next” when

done.

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Making An EC Claim

Select the affected

module(s).

Complete required
information.

Once completed
scroll down.

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Making An EC Claim

Complete required
information.

Scroll down and click

“Next” when done.

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Making An EC Claim - Evidence

Upload ALL relevant

supporting evidence.

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 Making An EC Claim - Evidence
• The evidence you will need to submit, depends on the nature of your EC claim. For more
details review “Annex A” at
https://students.brunel.ac.uk/documents/Policies/extenuating-circumstances-guidance-for-stu
dents.pdf

• The evidence should be uploaded at the same time as your EC Form.

o If the evidence is not available at the time you need to indicate when it can be uploaded.

o If waiting for evidence means missing the EC deadline, do not wait to submit the EC.

• If you have been ill for 7 days or less and did not visit a doctor, you may self-certify, and sign
your own certificate confirming that you were ill. If there is reason to doubt what you have
written in your self-certification, you may be asked to provide further medical evidence.
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Making An EC Claim

Once ALL the relevant

evidence has been
uploaded, scroll down
to the bottom of the
page and tick the two
boxes.
Click “Next” to complete
the process.

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