FARM PLANNING AND

DECISION - MAKING

Lesson 1: Record-Keeping
Lesson 2: Using Records to Make Decisions
 The more information you have, the harder
it is to remember it all. That is why we
have to keep records from all transactions.
Keeping records of your income, expenses,
yield, sales, cost, the price you must
charge for your crop and your profit. All of
these informations can make you help make
smart decisions about your business.
Farm Records
What is Farm Record?
- Farm Record is an account of various
activities carried out on the farm on a regular
basis. Such activities include farm purchases,
utilization of farm inputs, number of
livestock kept and equipment procured. It
also includes crop cultivated, seed planted,
cultural activities carried out, quantity
harvested, etc.
Types of Farm Records:

1. Cash Record
2. Daily Farm Activity Record
3. Production Record
4. Farm Sales Record
5. Farm Implement and Equipment Record
6. Farm Financial Plan
Cash Record:
DATE TRANSACTION CASH - IN CASH - OUT BALANCE

1/1/2018 Loan from LBP 20,000.00 20,000.00

1/3/2018 Sales 10,000.00 30,000.00

Purchase
1/4/2018 fertilizer 4,500.00 25,500.00

Transportation
1/7/2018 expense 556.00 24,944.00
Production Record:
Type of
Date Produce Quantity Value/Sales

3/14/2018 Ampalaya 10 kgs. 300.00

3/24/2018 Tomatoe 20 kgs. 200.00

3/25/2018 Tilapia 20 kgs. 1,800.00

4/1/2018 Rice 50 bags 42,500.00

TOTAL 44,800.00
Daily Farm Activity Record

Date Activity

1/6/2016 Land Preparation

2/5/2016 Seed Sowing

2/25/2016 Transplanting

3/5/2016 Fertilization
 Farm Sales Record:

Date Customer Commodity Quantity Sales

3/14/2016 Elijah Pable Ampalaya 10 kgs 300.00

3/24/2016 John Tulido Tomato 20kgs 200.00

3/25/2016 Go2geder Tilapia 20kgs 1,800.00

4/1/2016 Wilfred Langan Rice 50kgs 42,500.00

Total 44,800.00
 Farm Implements & Equipments Record

Date of Type of
Purchase Equipment Quantity Amount Description

1/12/2016 Farm Weeder 2 2,000.00 Brand new

3/24/2016 Motorcycle 1 59,000.00 Kawasaki

3/25/2016 Thresher 1 65,000.00 China Made

Farm Financial Plan
Income
Item Unit Quantity Unit Price Value
Crops (Ginger) kg 9000 100 900,000.00
600 bags: 15kg/bag
Total Income 900,000.00

Expenses
Item Unit Quantity Unit Cost (peso) Amount (peso)
Planting material kg 50 150.00 7,500.00
Polyethylene Bags pcs 600 10 6,000.00
Microbial inoculant liters 3 1,800.00 5,400.00
Chicken Dung bags 65 100 6,500.00
Saw Dust bags 65 20 1,300.00
Rice Hull bags 85 20 1,700.00
CRH bags 20 20 400.00
Vermicast bags 20 300 6,000.00
Top Soil bags 105 30 3,150.00
Labor (mixing) MD 12 250 3,000.00
Bagging and Planting MD 6 250 1,500.00
Bamboo Poles poles 50 50 2,500.00

Care and Maintenance monthly basis 12 1,800.00 21,600.00

Harvesting MD 6 250 1500.00
Total Expenses 68,050.00
Net Profit 831,950.00

Total Income 900,000.00

Total Expenses 68,050.00
Net Profit 831,950.00
 FARM PLAN AND BUDGET FOR 1.0 HECTARE RICE

Particulars Unit Cost Total Production Cost

Labor:
Plowing 1 ha. 3,500.00 3,500.00
Cleaning and repair of dikes 4 MD 300.00 1,200.00
Land preparation (turtle tiller) 1 Hectare 4,500.00 4,500.00
Leveling 1 MD 800.00 800.00
Seedbed preparation 1 MD 300.00 300.00
Sowing 1 MD 300.00 300.00
Fertilizer application 4 MD 300.00 1,200.00
Pulling (Pakyaw basis) 1 Hectare 4,000.00 4,000.00
Transplanting (pakyaw basis) 1 Hectare 4,500.00 4,500.00
Spraying
- Herbicide (2x) 10 tankloads 30.00 300.00
- Molluscicide (1s) 10 tankloads 30.00 300.00
- Insecticide (1s) 10 tankloads 30.00 300.00
Weeding 3 MD 300.00 900.00
Hauling/transportation 900.00

Sub-Total 23,000.00
Materials:
Seeds 1bag 1,200.00 1,200.00
14-14-14 3bag 1,200.00 3,600.00
46-0-0 1bag 1,400.00 1,400.00
0-0-60 2bag 1,550.00 3,100.00
Zinc sulfate 15kgs. 45.00 675.00
Zinc phosphide 5sachets 25.00 125.00
Insecticide 1liter 600.00 600.00
Fungicide 1kg. 570.00 570.00
Herbicide 1liter 600.00 600.00

Harvesting
Sacks 100pcs 12.00 1,200.00
Twine 2kls 55.00 110.00

Sub-Total 13,180.00
TOTAL PRODUCTION COST 36,180.00
 INCOME STATEMENT

Income Quantity Unit Price Value

(kgs)

Gross:
Number
of bags
harvested 100bags

less: 22% (harvesting & 22 bags 78 bags 4,290 ₱17.00 ₱72,930.00

threshing) (55kgs/bag)
Expenses

Production expenses ₱36,180.00

land rental 15,000.00

Hauling expense 950.00 52,130.00

Net Income/Profit 20,800.00
 FARM PLAN AND BUDGET FOR 1.0 HECTARE RICE FARM

ACTIVITY UNIT OF QUANTITY TOTAL

MEASURE UNIT COST

1. Land Preparation:
> Weeding & Repair of Dikes MAD 8 350.00 2800.00

a. Plowing (daro)( ) Kabaw ( ) kuliglig ( ) 3,000.00 3,000.00

b. Turtle ( ready for planting) 5,000.00 5,000.00
c. Final levelling MAD 2 500.00 1,000.00
2. Seeds
a. Certified Rice including Fare Bag 1 1,700.00 1,700.00
Sub - Total 13,500.00

3. Planting
a. Pulling pakyaw 3,000.00 3,000.00
b. Planting pakyaw 7,000.00 7,000.00
Sub - Total 10,000.00
 UNIT OF
ACTIVITY QUANTITY TOTAL
MEASURE UNIT COST
anting Care and Farm Management
a. Labor:
Cleaning/ weeding /Kamot MAD 6 300.00 1,800.00
spraying - 6 man days MAD 6 300.00 1,800.00
fertilizing (Broadcasting) Bags/ha 8 100.00 800.00

b. Fertilizing
first application ( 14-14-14 ) Bags 3 1,300.00 3,900.00
2nd application ( 21-0-0 ) Bags 2 700.00 1,400.00
( 0-0-60) Bag 1 1300.00 1,300.00
(46-0-0) Bag 1 1200.00 1,200.00
c. Chemicals Application (Specify)
Herbicide (Pre-emergence) Quart 1 700.00 700.00
(Post -emergence) Quart 1 1500.00 1,500.00
Insecticide Quart 3 900.00 2,700.00
Molluscicide Quart 1 1000.00 1,000.00
Fungicide Kilo 1 500.00 500.00
Rodenticides Packs 20 25.00 500.00
or for spraying (30.00/tankload) Tankload/ha 72 30.00 2,160.00
Sub-total 21,260.00
Grand Total 44,760.00
“ If you fail to plan…

you plan to fail…”