What’s inside

RFP

1. Project Charter

2. Implementation Strategy

3. Project Teams

4. Project Timelines and Costs

5. Items Requiring Steering Committee’s Attention

PwC - ME
1 Request for Proposal
RFPs are crucial for sorting through all the options and
landing an ERP system that fits your needs. The RFP
helps make sure everyone’s on the same page about
requirements. It’s as much an internal exercise to get
clear on your goals as it is an external thing for vendors.
Laying it all out makes comparing bids way easier down
the line.”
 Project Charter
Key Deliverables:
 Requirements documentation, including user stories, process
flows, and use cases
 A comprehensive report outlining recommended best
practices, including actionable steps for implementation
 Detailed software evaluation report with a recommended
solution and implementation roadmap.
 A comprehensive project scope document, including
functional and non-functional requirements, system
architecture, data models, and workflow diagrams.
Deliverables
Key Tasks:
 Utilize a systematic approach to identify and
evaluate potential consultants specializing in
target industory. Consultants ‘
 Conduct interviews, evaluate portfolios, and Selection RFP
& Recommendation
assess their expertise and experience
SRS Locking
Process
 SRS Locking: Collaborate with the selected
consultant to finalize and lock the SRS based on
the gathered requirements, best practices,
software recommendations, and project scope
Project Scope for
RFQ consultants
 Key Tasks:
Analysis
 Collaborate with your team to define clear project objectives,
deliverables, and success criteria.
 Develop a detailed project scope document encompassing
functional and non-functional requirements, user stories, system
architecture, data models, and workflow diagrams.
 Ensure alignment with your strategic goals, while considering
scalability, security, and usability aspects
PwC - ME
Key Tasks
 Conduct interviews and workshops with key
stakeholders to understand their needs, pain points,
and expectations.
 Analyze existing documentation, processes, and
systems to identify gaps and areas for improvement.
 Collaborate closely with your team to define clear
System Study and concise requirements that address business
& needs and align with industry standards.
Requirement
Gathering
Key Tasks:
 Evaluate your existing practices against industry
Best benchmarks and standards.
Practices  Conduct research on emerging trends and
innovative practices in the real estate industry.
 Develop a comprehensive set of recommendations
tailored to your specific business requirements and
goals.
Software Solutions
Key Tasks:
specifications
 Conduct a thorough market analysis to identify ERP
software solutions.
 Evaluate and compare the shortlisted software based on
your requirements, scalability, ease of use, integration
capabilities, and cost-effectiveness.
 Provide a detailed report with a recommended software
solution, highlighting its benefits and potential
implementation roadmap
2
Items Requiring
Steering Committee’s Attention
 Project Teams & Responsibilities
Responsibilities

1 2 3 4

ERP Steering Committee

Review Meeting Catering Deviations Go-live decisions
•
•
Mr. Nayyar Khan (Dep Director Fin)
Mr. Amir Rana (Director Sys & Audit)
Decision Making
• Head IT Decision of project Monitor the project Decisions and Deciding cut-off
Project Management Teams

• Mr. Saad Aman (DGM Finance) charter, consultants plan, periodic status action in case of date and after live
• Mr. Jabbar Khan (Coordinator)
• Ammar Kashif (Coordinator)
analysis meetings major deviations admin tasks

ERP Functional Team Project Management

Configuration UAT Master data
• Mr. Ammar Kashif
Configuration of 8 Conducting the Helping the users in Managing the project
• Mr. Zubair Uddin
• Mr. Muhammad Talha modules in EBS users acceptance preparing master activities and support to
testing and training data and uploading other stakeholders

ERP Technical Team Project Management

Customization & ETLS
• Mr. Jabbar A Khan
• Mr. Usman Sarwar Development of
• Mrs. Raffia Customizations and ETLs
mapping
Users / AME Rules Reports
Project management from
User management & Development of module
technical side and major
Approval Rules (AME) wise existing and new
support throughout the project
Setup reports

Power Users / BIC

Project Coordination Master Data UAT Ownership
• Mr. Usman Akbar
• Mr. Muzammil Coordinate with all project Timely preparation of Make sure all relevant Power users will help users to
• Mr. activities and project teams master data and opening users will take part in process all transaction and
balances Training give feedback

Corporate Finance Head Office - ERP Team

3
Items Requiring
Steering Committee’s Attention
 Project Timelines – Detail Plan
BIC Jun-23 Jul-23
Implementation 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Project Timlines Thu Fri Sat SunMon TueWedThu Fri Sat SunMonTuesWedThu Fri Sat SunMonTueWedThu Fri Sat SunMonTueWedThu Fri Sat SunMonTueWedThu Fri Sat Sun Mon Tue Wed Thu Fri Sat

Team Mobilization

BRA

Interviews E
Walkthoroughs i
Mapping d
W W W W W W
Property Manager e e e e e e
Customizations / Reports H
e e e e e e
ETLs o
k k k k k k
Master Data l
e e e e e e
UAT - Training i
n n n n n n
d
UAT Points/ Gaps mapping d d d d d d
a
y
Deployment
s
Production Server setup
Master / opening Data
Go-live

Corporate Finance Head Office - ERP Team

Thank You