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    Vallabh
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    The document outlines the typical components and structure of a business letter, including the heading, dateline, salutation, subject, body, and leave taking. It discusses including an introduction and background in the first paragraph, details in the second and third paragraphs, and a closing statement in the fourth paragraph. Common elements like thank you, response requested, and future correspondence are provided as examples for each section.

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    letters contents

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    The document outlines the typical components and structure of a business letter, including the heading, dateline, salutation, subject, body, and leave taking. It discusses including an introduction and background in the first paragraph, details in the second and third paragraphs, and a closing statement in the fourth paragraph. Common elements like thank you, response requested, and future correspondence are provided as examples for each section.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    3 views10 pages

    Letters Contents

    Uploaded by

    Vallabh
    The document outlines the typical components and structure of a business letter, including the heading, dateline, salutation, subject, body, and leave taking. It discusses including an introduction and background in the first paragraph, details in the second and third paragraphs, and a closing statement in the fourth paragraph. Common elements like thank you, response requested, and future correspondence are provided as examples for each section.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
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    of 10

    Letter Writing

    (Contents)
    Contents
    Heading/Letterhead (Address,
    contact number, e-mail, website)
    Letter Number: a few letters and a
    few numbers.
     NITK/HSSM/MoE/ARIE/2024-03
    Dateline:
     04/01/2024
     4 January 2024
     April 1, 2024
    Inside Address: Recipient's
    address
    Contents (contd.)
     Salutation:  Leave taking:
     Dear Sir, Dear Madam, Sir,  Thank you
    Respected Sir  Yours faithfully
     Dear Mr. XYZ  Yours Sincerely/Truly
     Titles: Mr. M/s. Mrs. Miss. Ms.
     With Regards/Regards
    Mx. Sri. Smt. (Dr. Prof. Er. Lt.  Signature Block: Sign above your
    Gen. Rev. Sri Sri. Haji.) name
     Heroko Toshimichi  Enclosure: Additional
     Subject: in Bright or
    attachments of documents
    CAPITALS and in one line  Copy Notation: Cc/Bcc
     Body/Text: Three paragraphs  Post Script: PS
    Where do you see them? (1st/2nd/3rd paragraphs)
     Thank you for calling us this  Let us know the mode of payment at
    morning. the earliest.
     We look forward to a quick  We are an organisation dealing with
    response software solutions.
     Could you send us some samples,  We write to you since…
    please?  We are happy to tell you that…
     It was good to meet you at the  Do you have an online catalog for us to
    conference last week… check…
     We look forward to an early  We hope the issue will quickly be
    delivery. resolved.
     The problem occurred when we  We were surprised to see only one
    were operating it the first time. cartridge…
    Letter Body – 4 Point Plan
    Point I - Introduction
     We are happy to inform
    you…
    Begin with a happy  We are an organization
    note/introduce/Refer to dealing with…
    a previous  Thank you for your letter
    communication enquiring…
     Thank you for calling us this
    Reason/s for Writing
    morning.
    Background and Basics  It was good to meet you in
    the conference last week…
    Point II & III
    Details: Give/seek
    information/details
    Response/Action: that you
    will take or the reader
    should.
    Point IV
     I look forward to meeting you
    soon
     We look forward to a great
    Close: A concise business relationship in the
    expression ending with a future
     We appreciate a prompt reply
    happy note  We appreciate an early
    delivery
     We hope for an early
    settlement of the issue
    Where do you see them? (1st/2nd/3rd paragraphs)
     Thank you for calling us this  Let us know the mode of payment at
    morning. the earliest.
     We look forward to a quick  We are an organisation dealing with
    response software solutions.
     Could you send us some samples,  We write to you since…
    please?  We are happy to tell you that…
     It was good to meet you at the  Do you have an online catalog for us to
    conference last week… check…
     We look forward to an early  We hope the issue will quickly be
    delivery. resolved.
     The problem occurred when we  We were surprised to see only one
    were operating it the first time. cartridge…
    Letter of Enquiry
     Catalogue
     Price details and discount
     Delivery details
     Other relevant terms:
     Vendor
     Goods/equipment
     Service
     Supply
     Transaction
     Shipment
     Mode of payment
     Credit period

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