Implementation of

Change Management
Ministry of Industry
With GIZ
May/ 2022
outline

 Change Management
 Standard Operating Procedure for Change

Management –Training
 Change Management Team
Presentation objective

 To brief implementation status

 To highlight the benefits from CM piloting
 To discuss the way forward (roll out)
 Change Management
• Org. change is the movement of an org. from one state of affairs to another.

Mergers &
Restructuring Reengineering Strategy Change Cultural Change
acquisition

Changing Changing Changing the Changing Changing values,

organizational processes, the identities of priorities, ultimate attitudes and
structures, way work is done. organizations. direction and behavior.
reporting lines & purposes or taking
Competecies. new position.

+ =

4
Activities undertaken

 Training on CM
◦ Basic training for CM staff
◦ 3 days training for technical staff
◦ 1 day briefing on CM from gender perspective
◦ 1 day briefing for middle mgt
 Development of CM SOP
 Piloting on CM SOP
 SOP for Change Management

 The purpose is to establish how changes to

any aspect of MoI’s systems, methods,
processes, or other resources will be
managed.

 It will define the specific steps that must be

followed to effect and control this change.
Change Management Process (High-level processes)

Evaluate Change Impact and Assess, evaluate, and anticipate an organization and its
stakeholders’ readiness, ability, and capacity to undergo a
Organizational Readiness
transition from the current state to a future state.

Formulate the Change Management Develop the high-level approach for change management
with sponsors, change leaders, content developers,
Strategy
program managers, clients, and others on the project.

Develop the Change Management Employ specific change management methodologies and
tools to develop detailed plans for implementing the
Plan
change management strategy.

Execute the Change Management Implementation of work / actions in the detailed change
Plan management plans.

Complete the Change Management Reinforce the work in the change management plans,
determine the effectiveness of the work, monitor progress,
Effort
and transition the change initiative to the business.

7
CM piloting process at MoI

 Establish a Change Management Team

Change Management Team Values

 ለለውጥ ዝግጁና ቁርጠኛ መሆን
 የቡድን አሰራር የሌላውን ሃሳብ መቀበል
 መመካከርና ተግባቢነት
 ኃላፊነትን መወጣት
Activities undertaken by the piloting team

 Gap assessment
4 Initiatives + 1 guideline
 Time management
 Effective Communication
 Team Building
 Performance measurement

 Meeting management Guideline

Time Log
Using time log to manage daily activities
Steps to develop time log or to do list
Step 1: Identify daily activities from weekly plan.
Step 2: Evaluate & prioritize each activities with regard to their importance
and urgency.
Step 3: Give first level priority for important and urgent activities.
Step 4: Delegate urgent but not important activities.
Step 5: Plan important and none urgent activities.
Step 6: Dumb none important & none urgent activities.
Step 7: Slot time for each selected activities.
Step 8: Devise monitoring & evaluation mechanisms.
Step 9: Report the performance improvement of using the time log two
times a week.
Step 10: Organize best practices.
Effective Teams Building
 Why team work?
 Types of teams
 Characteristics of Effective teams
 Stages of Team Development

High Performing Team

Communication and Feedback

Importance of Communication
 7C’s of Effective communication

Effective Feedback
 Reasons for Giving & Receiving Feedback
 Guidelines for giving Feedback
Performance Management
 The importance of Performance Management
 Performance Management Cycle

-Planning
-Monitoring
-Developing
-Evaluation /rating
-Rewarding
Implemented
 Time log/Daily plan
 Feedback
 Performance management
Lessons learned & benefits realized
 We develop technic on how to manage time
effectively.
 How to give constructive feedback.
 How to manage performance.
 How to manage meetings effectively.

 Generally: How to lead a change management

initiatives systematically
Finally
Challenges
 Full engagement of some team members.

Sustainability
 Approval of CM SOP by senior management.
 Capacity building.
 Roll out CM initiative in other processes of

the ministry including ETM.

 Integrating CM activities in the annual plan.
k

Thank you