Technical English 2 Legal Forms

CDI8 - Technical
English 2
(Legal Forms)
THE ELEMENTS OF
STYLE AND MECHANICS
TECHNICAL ENGLISH 2 (LEGAL FORMS)
Style
- Is the way a writer puts together

sentences to come up with a more
coherent, unified, and correct paragraphs.
Mechanics
- Refers to all the details of the written

language.
Conventions of Language
• Punctuations
• Capitalizations
• Abbreviations
• Numbers
• Spellings
PUNCTUATIONS
Punctuations
Functions:
• To separate group of words for meaning and

emphasis
• To convey an idea of the variations in pitch, volume,
pauses, and intonations
• To help avoid ambiguity
Apostrophe (‘)
Is used to form most possessives, contractions, as well
as the plurals and inflections of words
Examples:
• The field operative’s report is accurate.

• She wasn’t in the hearing yesterday
Colon (:)
Is used to mark an introduction, indicating that what
follows it generally is a clause, a phrase, or a list.
Examples:
• The judge has trial experience on three judicial levels: county, state,
and federal.
• The issue comes down to this: will death penalty be legalized or not?
• We are required to pass the following: initial, progress, and final
reports of the case.
Comma (,)
Is used to separate items in a series, and to set off or
distinguish grammatical elements within sentences.
Examples:
• The suspect was described as tall, has brown

complexion, medium built, and between 20-25 years
old.
Hyphen (-)
Is used to join the element of compound nouns and
modifiers.
Examples:
• The officer-in-charge of the case is on leave.

Parenthesis ( )
Is used to enclose material that is inserted into a main
statement, but is not intended to be an essential part of
it.
Examples:
• The six patrol cars (all outdated models) will be

replaced soon.
Period (.)
Serves to mark the end of a sentence or an abbreviation.
Examples:
• There is a vehicular incident in the Mac Arthur

Highway.
• Atty. Feliciano teaches law subjects in the College of
Criminal Justice.
Quotation Marks (“ “)
Are used to enclose quoted statements in a regular text.
Examples:
• “Not guilty, Your Honor”, said the rapist.

CAPITALIZATION
Capitalization
1. The first word of sentences are capitalized.
Example: There are criminals in this room.
2. Abbreviated forms of proper nouns and adjectives are

capitalized.
Example: Dr. (Doctor) NBI, SOCO, PDEA, PNP
3. Names of academic degrees are capitalized when they follow

a person’s name.
Example: Juan Dela Cruz, RCrim
Capitalization
4. Full names of legislative, deliberative, executive, and
administrative bodies are capitalized.
Example: House of Representatives, Philippine Congress,
Philippine National Police.
5. The names of some historical and cultural periods and

movement are capitalized.
Example: Fifth Republic, The Renaissance
Capitalization
6. Capitalized months, holidays, and days of the week.
Example: The bombing happened during the Independence Day.
7. All major words of titles and subtitles of books and articles

should be capitalized.
Example: Copies of The Journal of Criminal Law and Criminology
are now available in our Library
Capitalization in the Uniformed Service
Commissioned Officers
PGEN RONALD M DELA ROSA
FINSP OMAR G PANGAN
JSUPT EDILBERTO S UMALI
2LT JOEL B BERAN, PN
MAJ JOSEPHINE D NABUA, PA
Capitalization in the Uniformed Service
Non-Commissioned Officers
PCpl Frederick Daryl C Simeon
SFO3 Joel Z Crisologo
JO3 Dianne T Naranjo
Sgt Louise B Luzung, PA
MSgt Reynaldo L Avalos, PAF
Pvt Danica V Paras, PN
ABBREVIATION
Abbreviation
1. Use abbreviations for titles like Mister, Miss, Doctor.
Example: Mr. and Mrs. Mercedes will testify in court
2. Abbreviate academic degrees after names and separate it

with a comma.
Example: Marcus Lucas, Ph.D.
3. Do not abbreviate titles if it is not used with a proper name.

Example: My friend Dan, who is a police inspector, specialized in
ballistics
CLASSIFICATIONS
OF POLICE
REPORT
1. Informal Report
- It is usually a letter of memorandum, or any of one of

the many prescribed or used in day-to-day police
operations. It is customarily carries three items besides
the text proper, to wit: date submitted, subject, and
person or persons to whom submitted. It may however,
contain many items of administrative importance along
with the subject matter of the text. Actually, most police
reports may be placed in this category.
2. Formal Report
- A formal report suggests the full-dress treatment,

including cover, title page, letter of transmittal, summary
sheet, text, appendices, and perhaps an index and
bibliography.
BREAK
STOP

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CDI8 - Technical

- Is the way a writer puts together

- Refers to all the details of the written

• To separate group of words for meaning and

• The field operative’s report is accurate.

• The suspect was described as tall, has brown

• The officer-in-charge of the case is on leave.

• The six patrol cars (all outdated models) will be

• There is a vehicular incident in the Mac Arthur

• “Not guilty, Your Honor”, said the rapist.

2. Abbreviated forms of proper nouns and adjectives are

3. Names of academic degrees are capitalized when they follow

5. The names of some historical and cultural periods and

7. All major words of titles and subtitles of books and articles

2. Abbreviate academic degrees after names and separate it

3. Do not abbreviate titles if it is not used with a proper name.

- It is usually a letter of memorandum, or any of one of

- A formal report suggests the full-dress treatment,

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