Professional Documents
Culture Documents
(INVESTIGATIVE REPORT
WRITING AND PRESENTATION)
POLICE REPORT
WHAT IS REPORT ?
Results from the fact that someone has asked for them and needs
them for immediate or future use
CRITERIA FOR GOOD POLICE REPORTS
CLARITY
ACCURACY
BREVITY
SPECIFICITY
COMPLETENESS
TIMELINESS
SECURITY
IMPARTIALITY
THE 5 W’S AND 1 H OF POLICE
REPORTS
CARDINAL POINTS
WHO
WHAT
WHEN
WHERE
WHY
HOW
Note: A Police officer not need to be genius in order to have a good Police Reports, it is
enough if he knows about cardinal points. His Police Report it could be complete as well.
WHAT IS POLICE REPORT WRITING ?
Chronological Order
Refers to the arrangement of events or actions in the order or by the
time of their occurence
Communication
The use of language, spoken, or written to exchange ideas or transfer
information
Includes used of non-verbal language (sign,symbol)
Coherence
A logical or aesthetical consistent in order the separate facts will fit
together
Add up to the harmonious or credible whole report
Conclusion
Pertains to a decision made or an opinion formed after considering
relevant facts or evidence
Corpus delicti
Refers to a body of a facts that show that a crime has been
committed including physical evidence such as corpse
Fact
Refers to anything which either though careful observation or
investigative, has been proven to exist as to have happened
Hearsay
Pertains to information that is heard from other people
Jargon
Refers to the language or technical term that is used by a group,
profession or culture
Are words and phrases are not understood or used by other person
Logical
A characteristic or trait which one is able to think sensibly and come
to a rational conclusion based on facts rather than emotion
Narrative
Pertains to the story or an account of a sequence of events in order in
which they happened
Note taking
A brief notation concerning specific events while fresg in one’s mind
and used to prepare a report
Opinion
Refers to a personal view about an issue especially when it is based
on personal judgment
Proofreading
A way of reading the proofs of a text and marking corrections to be
made
Reporting
Is a way of knowingly passing along information to someone else
Report Writing
Is a communication that lends itself to a useful tool for people in a
free society to express their thoughts and ideas and to obtain what
they need or want
Slang
Pertains to the words, expressions and usage that are casual or
playful replacements for standards
Unsuitable for formal context
Surveillance
Refers to the discreet observation of places, persons and vehicles for
the purpose of obtaining information concerning the identity or
activities of a subjects
Tone
A writer’s attitude toward a subject, an audience and the self
Verbal
A way of using words, especially spoken words as opposed to pictures
or physical action
PURPOSE OF WRITTEN REPORTS
Contains material detail concerning the event for legal and statistical
purposes
A. CONTENTS OF ENTRY
• Entry of Police blotter should answer the following cardinal elements of
a Police record
B. INCIDENTS TO BE RECORDED
1. All violations of laws and ordinances reported and discovered
2. All calls in which any member of the Police force is dispatched or has
taken an official action
3. All legal papers handled such as warrants, subpoenas, summonses,
citation and the like
4. All fire alarms, reports and information received by the stations
5. Movement of prisoners with corresponding notations on the authority for such
movements
6. Cases of missing and found persons, animals and properties
7. Vehicular and other types of accidents which require police actions
8. All personal injuries, bodies found and suicides
9. Damage to property
10. All cases in which a Police member is involved
11. All arrests and returns made and,
12. Miscellaneous cases, general and special orders, violations of rules and regulation
and any other reportable incident that the Chief of Police desires to be recorded
C. PROCEDURES IN MAKING ENTRIES
1. All entries in the Police blotter shall be handwritten in a clear, concise
and simple
2. Only facts, not opinion are entered in the blotter
3. No erasures shall be made on the entries. Corrections are made by
drawing one horizontal line over such word or phrases
4. A ball pen or pen with blue, black or blue-black ink is used for making
the entries
5. Misrepresentation in the blotter or any attempt to suppress any
information therein are punishable criminally and administratively
MEMORANDUM
5.Memorandum To
• If sent to subordinate officer or to same rank and position
B. PARTS OF A MEMORANDUM
1.THE HEADING all the materials above the first line of the body compromise the
heading
• LETTER HEAD printed letterhead stationery is normally used for the first page. If not
available a typed letterhead may be used
e.g:
Republic of the Philippines
Department of Justice
PHILIPPINE DRUG ENFORCEMENT AGENCY
Malbago street, Madridejos City
Tel No. 9994777 (6048)
• FILE REFERENCE OR OFFICE SYMBOL placed at the left margin usually 2 spaces below the
letterhead
e.g: PNP HQ- Admin
• ADDRESSEE the title is entered after the “ MEMORANDUM FOR “ if sent to the superior
office, “ MEMORANDUM TO “ if sent to subordinates
e.g: MEMORANDUM:
FOR: The Director, HPG
MEMORANDUM:
TO: The Director, CIDG
• ADDRESSOR the title of the addressor (sender) is entered after “
FROM “
e.g: FROM: The Director, PDEA
• DATE refers to the date of signature and it is placed at the left portion
of the page on the last line below the subject
e.g: DATE: March 15, 2020
2. THE BODY it is the message itself, a substance of the typed letter as
distinct from formal beginning and ending
• PARAGRAPHING when letter consist of only one paragraph, the
paragraph will not be numbered, if there are 2 or more paragraphs
they will be numbered consecutively
Known as OPLAN
Used in every police operation in order to have systematic
development or personnel and economical use of resources
PARTS OF THE OPERATIONAL PLAN
The heading
Title
Situation
Mission
Execution
Administrative and logistics
SWORN STATEMENT AND AFFIDAVIT