Recruitment & Onboarding

1.1 Uploading Position Budgets

Trigger: Position is vacant, or has to

be created
L1 Manager

Reach out to the HRBP

Start and align the position
details

Checks if the position is

Gets necessary
HRBP

existing or needs to be
approvals
created/edited

1.2 Raise
HR Admin

Creates/Edits the
position as requested Requisition
 1.2 Raising a Requisition (Line Manager Raises)

Trigger: Need for a replacement hire

or a new position
L1 Manager

L1 Manager raises a
Requisition goes for
Requisition for the
approval
position.

1.3
Is it Yes Requisition
approved
L2 Manager

Activation

No

End
 1.3 Requisition Activation (HRBP Provides more details)

Trigger: Approved requisition

HRBP

Provides the following details-

• JD Notification received. Line
• Salary Range Manager is also notified
• Experience
• Any other requirements

Requisition is activated and

job is posted. If a new job is to
Recruiter

be created, then the process is 1.5

followed. Candidate
Application
In case of
Job Creation

1.4 Job
Creation
 1.4 Creation of Jobs (One time creation)

Trigger: Creation of a job where we

need to hire or a new job
HRBP

Provides all the details for the

creation of a Job

Deselect the CTQ questions Add HRBP and the Line

Goes to the Recruitment
mandatory for FE in Job Manager in the Hiring Team and
module to create Jobs
Application Page. Shortlisting.
Recruiter

Select Expected CTC, Notice Add Function Head in Hiring

Provide all the Job Details.
Period and Source wherever Team.
Provide JD details.
applicable.

Mention Start and End Dates in Edit the Hiring Workflow to

the Job Posting Page. Enable include one more level of Post Job
Consultant if applicable. Interview and Pre-Offer.
 1.5 Candidate Application

Trigger: Candidates wants to apply

for a job

Visits the career page

and selects Job Logs in with his credentials. If
he/she doesn’t have any,
creates one using his/her Enters information about
mobile number and OTP Aadhar Card (mandatory), PAN
Card
Enters Biographical
Information- First Name, Last
Candidate

Name, Phone Number, Email

Address Uploads Resume if any Submits Application

Enters Work Experience if any

Provide Rehire information. If a
rehire then provide erstwhile
Enters Maximum Educational Employee ID and Designation.
qualification

Notes:
The candidate profile has several more fields
that he/she can fill post application also if
he/she wishes to
 1.6 Candidate Shortlisting and Screening

1.5
Candidate
Application
Recruiter

View all the candidates that

have been shortlisted Provide reason for rejection-
Shortlist
No Skill Mismatch, Culture fitment
the End
issue, Long Notice Period,
candidate.
Higher Compensation
Have an informal conversation
to assess if the candidate is
qualified for the role.

Yes
L1 Manager

1.7
Screen the Candidate Move to interview scheduling Candidate
Interview
 1.7 Candidate Interview

1.6
Candidate
Shortlisting

Follow the same process for

Schedule the interview with the
Recruiter

Has the HRBP and L2 Manager Round

candidate candidate Yes
been
selected
Has the
candidate Yes 1.8
No Pre-Offer
been
selected
No

Complete Assessment offline

L1 Manager

Fill the assessment form

provided
End Process
 1.8 Pre-Offer

1.7
Candidate
Interview
Candidate

Complete the form after filling

Candidate uploads all the
all fields and uploading
documents and submits
documents

No

Is
everything
Recruiter checks all documents complete Has the Yes 1.9 Offer
and candidate Release
correct
Recruiter

accepted

Yes
No

Make an offer and negotiate

Download all the documents
with the candidate.
End Process
 1.9 Offer Release

1.8 Pre
Offer

Makes changes and resend for

No approval
Select Offer Letter Offer
Recruiter

Approved
Yes
Release Letter
Enter the CTC- Fixed and
Variable. Select all other
relevant fields such as HRA,
Special Allowance etc.
Candidate accepts offer
1.10
Onboarding
Review Offer Letter to ensure
all details are accurate. Send for Add Candidate as pending
approval. worker.

Offer sent to TA Lead, HRBP and then Function

Approvals

Head for approval. A rejection at any stage will

halt the process and send it back to the recruiter
for changes or complete rejection. The offer will
be deemed approved only if all 3 approve.
 1.11 Onboarding

1.10 Offer
Release
Review all the filled information

Initiate Onboarding for the

TA Team

pending employee 30 days Reviewer- Onboarding

before DoJ or before as per Coordinator completes and
Is it Yes
Offer Release** then sends an offline mail for
accurate
activation.
HR Super Admin

No
Activate the candidate

Employee ID gets generated.

Candidate is now an employee.
Candidate

Candidate to log in and fill all

Candidate completes all
remaining details and upload
onboarding formalities online
documents
Tasks are triggered to other stakeholders also for
other parallel activities
1.12 Onboarding Process
 Approval Matrix

Process Initiator Approver 1 Approver 2 Approver 3

MRF Approval

Offer Letter
Recruiter TA Lead HRBP Function Head
Release
THANK YOU.