Professional Documents
Culture Documents
2 JOB ANALYSIS
JOB
JOB DESIGN
JOB DESCRIPTION
JOB SPECIFICATION
JOB
VARIABLES JOB EVALUATION
JOB ENRICHMENT
JOB ENLARGEMENT
JOB ROTATION
What is Job Analysis?
Job analysis is the systematic method of jobs study to identify
observable work activities,
tasks,
working conditions to perform the job,
and responsibilities associated with a particular job or group of jobs .
Provides a basis for decision making.
Is used to help organizations cope with change.
It also depicts the job worth i.e. measurable effectiveness of the
job and contribution of job to the organization.
It concentrates on what job holders are expected to do.
Job analysis is the process whereby jobs are investigated in
sufficient detail to enable
(a) recruitment of people
(b) assessment of the performance of people who are already working in
Importance of Job Analysis:
Job analysis helps in
analyzing the resources
establishing the strategies to accomplish the business goals and
strategic objectives.
It forms the basis for
demand-supply analysis,
recruitments,
compensation management,
training need assessment
and performance appraisal.
Components of Job Analysis:
Job Position:
designation of the job and employee in the organization
level of the job in the organization.
Job Description:
requirements an organization looks for a particular job position
key skill requirements, the level of experience needed, level of
education required
roles and responsibilities attached with the job position.
Job Worth:
job worthiness i.e. how much the job contributes to the
organization.
Roles and responsibilities helps in determining the outcome from
the job profile.
Purpose of job analysis:
The purpose of Job Analysis is to establish and document
the 'job relatedness' of employment procedures.
Purposes of job analysis are to identify:
Job description & specification
Recruitment and Selection:
Job evaluation
Job design
Performance Appraisal and Compensation
Training:
Compliance with labor law
Purpose of job analysis (cont…)
1. Purpose of job analysis in Recruitment and Selection:
Job duties that should be included in advertisements of vacant
positions;
Appropriate salary level for the position:to determine what salary
should be offered to a candidate;
Minimum requirements (education and/or experience) for
screening applicants;
Selection tests/instruments (e.g., written tests; oral tests; job
simulations);
Orientation materials for applicants/new hires
Purpose of job analysis (cont…)
2. Purpose of job analysis in Job evaluation
Judges relative importance of jobs in an organization
Sets fair compensation rates
3. Purpose of job analysis in Job design
Reduce personnel costs, streamline work processes,
Increase productivity and employee empowerment,
Enhance job satisfaction and provide greater scheduling
flexibility for the employee.
Simplify job with too many disparate activities
Identifies what must be performed, how it will be performed,
where it is to be performed and who will perform it.
Purpose of job analysis (cont…)
4. Purpose of job analysis in Compensation and Benefits:
Skill levels
Work environment (e.g., hazards; attention; physical effort)
Responsibilities (e.g., fiscal; supervisory)
Required level of education (indirectly related to salary level)
Job Job
Descriptions Specifications
Job
Analysis
Information
Job
Job
Performance
Design
Standards
Job Description
A job description is a written statement of the duties,
responsibilities, required qualifications and reporting
relationships of a particular job.
Job Description
Job Identification
1. Title.
2. Statement.
3. Essential Functions.
1. XXX
2. XXX
3. XXX Job summary
4. XXX
4. Specifications.
1. XXX
2. XXX
3. XXX
4. XXX
Responsibilities and
duties
Working condition
Job Description (Cont…)
JOB TITLE
Indicates job duties and organizational level
It specifies title of job like, Project manager, Site engineer etc
JOB IDENTIFICATION
Distinguishes job from all other jobs
Contain several type of information.
Job status section permits quick identification of the exempt or
non exempt status of job
The date at which description written, the name of a person
who wrote it and name of a person who approved it.
The immediate supervisor title is some times also shown in
identification section.
Job Description (Cont…)
Job summary
Describes general nature of job, listing only major function and
activities.
For example, Project manager plans, organize , direct and coordinates
the over all activities of the project.
Responsibilities and duties
List of major responsibilities and duties.
All major duties should be separately and described in few sentences.
Example. Establishes goals, develop plans and programs,
communicates with headquarter etc.
Example of Job Description
JOB TITLE:_____ OCCUPATIONAL CODE:
________
REPORTS TO:___ JOB NO. : ___________________
SUPERVISES:___ GRADE LEVEL:
_______________
AS ON DATE :_________
FUNCTIONS:
__________________________________________________________________________
____________________________
DUTIES AND RESPONSIBILITIES:
__________________________________________________________________________
____________________________
JOB CHARACTERISTICS:
__________________________________________________________________________
____________________________
SAMPLE JOB DESCRIPTION
Position Statement:
The D/ General Manager is accountable for supervising the planning,
administration and review of the acquisition, development the organization
and managing all the activities of project under the firm in all locations.
Job specification
• Job specifications specify the minimum acceptable
qualifications required by the individual to perform the task
efficiently.
• Based on the information obtained from the job analysis
procedures, job specification identifies the qualifications,
appropriate skills, knowledge, and abilities and experienced
required to perform the job.
• Job specification is an important tool in the selection process
as it keeps the attention of the selector on the necessary
qualifications required for that job.
Example of Job Specification
JOB TITLE: __________________________
EDUCATION:_________________________
PHYSICAL HEALTH:
__________________________________________________________________________
______________________________________________
MENTAL ABILITIES: _______________________________________________
SPECIAL ABILITIES: _______________________________________________
PREVIOUS WORK EXPERIENCE:
__________________________________________________________________________
______________________________________________
SPECIAL KNOWLEDGE & SKILLS:_____________________________________
OTHER : ________________________________________________________
EXAMPLEOF JOB SPACIFICATION
Job Specification (Example):
Relevant bachelor degree or higher qualification
At least 5 years managerial experience, in IT
environment
Demonstrated leadership and team skills
Ability to motivate team members
Good communication skills
Willingness to learn new skills
Job Performance Standard