Time Entry – Important Reminders
Timesheets are required to be submitted weekly, at the end of each week 11:59 pm ET
for all NA employees and contractors
When going on vacation, always submit timesheets in advance
Timesheet requires a minimum of 8 hours for each weekday either to project, internal
code, vacation, holiday or combination of these. Contractors should use 8888888/07
for any non-billable hours
A complete list of internal codes can be found on CIT Time and Expense
o [Link]
Location code should be where you performed the work (City, State), if you worked in
multiple locations, please enter line for each location. For vacation/holiday use your
home city and state
Submitted timesheets generate approval email notification to the project manager(s) for
codes charged on timesheet
Auto-generated emails from PS go out on Friday afternoon and Monday morning if you
have any missing time sheets. If you submit after Friday, be sure to change the period
end date or it will default to the following week
Late and Missing timesheets are tracked and reported to Leadership each week
Missing and unapproved time negatively impacts our revenue reporting
- PeopleSoft Expenses Training- October 2015- Capco confidential
Peoplesoft Log-in and Access for Time Reports
Time can be submitted via: [Link] and select FIN PRD 9.1
Save the URL as a favourite in your web browser
Enter your Capco credentials four character User id (the User id. you use when logging onto your laptop)
Enter your Capco credentials password (the password you use when logging onto your laptop)
Accessing Timesheets
Click the Employee Self Service > Time and Expense Center > Time Report > Create
- PeopleSoft Expenses Training- October 2015- Capco confidential
Create a Timesheet
Including Additional Information
Enter the desired information into the Comment field. Add any comments relevant for the reviewer
e.g. "Worked overtime on Saturday"
Click the Continue button.
Create a Timesheet
Select Project Code
Enter the full 7 digit project code
Enter the appropriate Activity
Create a Timesheet
Enter Country, City and State
Enter the Country and State that you are working in that week: i.e. if home state is NY and
working in DC then for this week you would enter the state as DC
Once you tab forward it will open a window to enter the City. The search list is based upon the
State that you entered.
Create a Timesheet
Entering Hours and Multiple Projects
Enter the hours for each day. You can enter more than 8 hours, please get prior approval from
your project manager.
To add additional rows, click the Add a new row button (+) at the end of the row
Hours can be split between projects, but total for each day must equal at least 8 hours
Create a Timesheet
Save for Later or Submit
If you are not ready to submit your timesheet, click Save for Later at bottom of screen and then
on confirmation screen- Click OK
Create a Timesheet
Submit for Approval
Click the Submit for Approval button
Submit for Approval routes
the report to Project
Manager for approval
If there are any
discrepancies, the PM will
send back for revision and
corrections can be made
Once the PM approves, any
corrections need to be made
through Self Service Time
Adjustments
Create Time Sheet
Approved Time Sheet
Once the time sheet is submitted, the Time Report Status is ‘Submitted for Approval’
until Project Manager approves, then it will update to Approved.
If there are multiple projects, each Project Manager needs to approve for the timesheet
to be completely approved
Bottom of report will show who the Project Managers are and will update with time/date
stamp of approval
- PeopleSoft Expenses Training- October 2015Capco confidential
