MINI SYSTEM

PFIT 04 FINAL OUTPUT

Crystel P. Tan- Analyst

Nica F. Alingasa – Designer
Christian C. Mahinay -
Programmer
Alson salon reservation
system
PFIT 04 FINAL OUTPUT
 Analysis/Planning

Case Study:
Alson Salon Reservation System

Background of the study:

• Salon Reservation System is rooted in the evolving landscape of the beauty and wellness industry. Traditional salon
management processes often involve manual record-keeping, appointment scheduling, and inventory management, which can
lead to inefficiencies and a less-than-optimal customer experience. This study is prompted by the need to modernize and
streamline salon operations through the integration of technology, improving overall efficiency and customer satisfaction.
Salon Management Systems aim to centralize various aspects of salon operations, including appointment scheduling, staff
management, inventory tracking, and customer relationship management.

• The background emphasizes the challenges faced by salons in managing their daily tasks, maintaining accurate records, and
delivering a seamless experience for both clients and staff. The study seeks to explore how technology, such as cloud-based
platforms and mobile applications, can enhance salon operations. Key considerations include automating appointment
bookings, managing staff schedules, tracking inventory levels, and analyzing customer preferences for personalized services.
The ultimate goal is to contribute to the development of a comprehensive Salon Management System that not only simplifies
administrative tasks but also improves the overall customer experience, ultimately benefiting both salon owners and their
clientele.
 Analysis/Planning

User Story:
Administrator
Alson Salon Reservation System
Acceptance Criteria:

1. I should be able to log in to the salon reservation system using valid credentials.

2. I should be able to view a comprehensive list of reservations scheduled for the day.

3. Reservation details should include customer name, service booked, date, and time.

4. I should be able to edit or cancel reservations as needed.

5. I should have access to real-time information about the availability of time slots for each service.

6. Technical issues or bugs should be addressed promptly to minimize disruptions to the reservation process.
 Analysis/Planning

Case Study:
Alson Salon Reservation System

Scenario: As an admin, I log in to the salon reservation system using my credentials. Upon logging in, I am presented with a dashboard providing an
overview of the salon's reservation status. The dashboard displays key metrics such as total bookings for the day, upcoming appointments, cancellations, and any
urgent notifications. I can view a list of all reservations scheduled for the day, including details such as customer name, service booked, date, and time. I have
the ability to filter reservations based on various criteria such as date, time, service type, or customer name. I can edit or cancel reservations if necessary,
accommodating changes requested by customers or addressing any scheduling conflicts. When editing a reservation, I can modify details such as date, time,
service, or assigned staff member. I can monitor the availability of time slots for each service offered by the salon. I ensure that there are no overbookings or
double bookings by managing the allocation of time slots effectively. I provide support to customers who may have inquiries or issues related to their
reservations. I update the system with any changes to services or staff schedules to reflect accurate availability. I ensure that the reservation system complies
with data protection regulations and industry standards for security and privacy. I oversee regular maintenance tasks and updates to the reservation system to
ensure optimal performance and reliability. I address any technical issues or bugs promptly to minimize disruptions to the reservation process.
 Analysis/Planning

Case Study:
Alson Salon Reservation System
Client Acceptance Criteria:

1. I should be able to select a service from the list of available services.

2. I should be able to choose a preferred date from the available dates on the calendar.

3. Upon selecting the date, I should see the available time slots for that day.

4. I should be required to provide their name, phone number, and email address.

5. Before finalizing the reservation, I should be able to review all details, including service, date, time, stylist and any special requests.

6. After the service is completed, the customer should be prompted to provide feedback about their experience.

7. The feedback process should be user-friendly and encourage honest responses.

 Analysis/Planning

Case Study:
Alson Salon Reservation System

Scenario: As a customer, I navigate to the salon's website or mobile app. I browse through the list of available services offered by the salon, such as ,
manicures, pedicures, facials, etc. Each service displays details including the duration, price, and possibly images for reference. I select the service I want to
book from the list. If applicable, I choose a specific stylist or technician based on their availability and expertise. I choose the date I prefer for the appointment
from the available dates on the calendar. Upon selecting the date, I view the available time slots for that day. I select a suitable time slot for my appointment
based on my schedule and the salon's availability. I provide my personal details such as name, phone number, and email address. If it's my first time booking
with the salon, I may need to create an account or provide additional information. If there are any special requests or additional notes I want to convey to the
salon, such as specific instructions for the service or any allergies, I include them in a designated field. Before finalizing the reservation, I review all the details
including the service, date, time, stylist (if applicable), and any special requests. If everything looks correct, I confirm the reservation. On the day of the
appointment, I arrive at the salon at the scheduled time. The salon staff greets me and confirms my reservation. The stylist or technician performs the
requested service according to my preferences and any special instructions provided. After the service is completed, I may be asked to provide feedback about
my experience. I may also have the opportunity to rate the service and leave comments for the salon's improvement. If I'm satisfied with the service, I may
choose to schedule another appointment for a future date before leaving the salon, or I can book online again for future visits.
Analysis/Planning
Use Case Diagram
 Analysis/Planning
ACTIVITIES
Gantt
MARCH
chart APRIL MAY
W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4
PLANNING

REQUIREMENTS DATHERING

INTRODUCTION

USER STORY

USE CASE

FLOW CHART

SYSTEM DESIGN
 Analysis/Planning
Agile: Epic, Task, and Daily sprint
Epic :

“Aims to provide a seamless and efficient salon reservation “

 Analysis/Planning
Agile: Epic, Task, and Daily sprint
Task:
• Define the integration points with the existing reservation system.

• Include essential details such as appointment date, time, service booked, and salon contact information.

• Develop logic to trigger reminders automatically based on predefined criteria.

• Conduct thorough testing to ensure the automated reminder system functions as expected.

• Verify that reminders are sent accurately and timely.

• Test various scenarios, such as appointments rescheduling or cancellations, to ensure the system behaves correctly.

• Implement user interface elements for managing reminder settings within the admin dashboard.

• Document the setup and configuration process for the automated reminder system.
 Analysis/Planning
Agile: Epic, Task, and Daily sprint
Daily Sprint:

 On March 3, 2024 we plan out what would be our Title and how to make this propose title possible .

 We had different ideas of the said title proposal

 On march 10, 2024 the data analyst starts planning and creating a draft , sample about the system.

 On march 13, 2024 we combined all our ideas about the system

 The duration from Introduction to flowchart is 6 weeks

 DESIGN
BRANDING : APP NAME

AS RESERVE
 DESIGN
BRANDING : LOGO

The logo for Alson Salon incorporates the

letters A and S in a beautiful combination,
with a transparent background that can
significantly enhance our work efficiency.
The letter A symbolizes the name of the
owner, while S represents the salon itself.
 DESIGN
BRANDING : COLORS
The color scheme for Alson Salon can be professional yet appealing, using the
following colors:

* Primary Color: Golden Brown(#0500F5) - is stunning representation of

femininity, elegance and beauty. The golden color scheme exudes luxury and
sophistication.

*Background Color: Pure White (#F500F055) - A white Lily can provide simple
beauty, simplicity, and purity, symbolizing cleanliness and elegance.
 DESIGN
BRANDING : THEME
"Radiant Reflections: Where Beauty Meets Brilliance at Alson Salon“

At Alson Salon, It believe in celebrating the beauty of every individual and

enhancing their natural radiance. The salon is a sanctuary where clients can
escape the hustle and bustle of everyday life and indulge in personalized beauty
treatments tailored to their unique style and personality.
 DESIGN
BRANDING : Message

"Step into Alson Salon, where every visit is an invitation to embrace your
unique beauty journey. Our expert stylists and beauty professionals are
dedicated to crafting personalized experiences that celebrate your individuality.
From luxurious treatments to tailored consultations, we're here to illuminate
your natural radiance and empower you to shine with confidence. Discover the
essence of elegance and excellence at Alson Salon, where beauty meets
brilliance."
 DESIGN
PROTOTYPE

https://www.figma.com/proto/
AKY8VzuClYiiQd7QGt3QOs/Untitled?type=design&node-id=9-
108&t=5zoEQRg3m3JMaqfH-1&scaling=min-zoom&page-
id=0%3A1&starting-point-node-id=3%3A8&mode=design