5-4 Using the Sheet Tab

The last Tab in the Page Setup Dialog Box is the Sheet Tab. On this Tab, you can set the rows to repeat at the top and the columns to repeat at the left of every page of the worksheet. You can apply the print options: gridlines, rows and columns heading, draft quality, black and white.

To Print Row or Column Titles

The common practice is copying and pasting the column and row titles on every page. Excel provides a more efficient way to do this through the Print Titles Option under the Sheet Tab.

On the File Menu, choose Page Setup. 2. Click the Sheet Tab. 3. Specify which row(s) and column(s) should appear at the top and/ or left of every page in the appropriate boxes under the Title Section.
1.

To Print Gridlines
The worksheet gridlines show where each cell ends and the next one begins. 1. In the File Menu, click Page Setup. 2. Select Sheet Tab. 3. Add or remove the check mark in the Gridline Check Box.

To Print Row and Column Headings

On the File Menu, choose Page Setup. 2. Click the Sheet Tab. 3. Under Print, make check mark in the Row and Column Headings Check Box.
1.

To Print In Black and White

On the File Menu, choose Page Setup. 2. Click the Sheet Tab. 3. Under Print, make a check mark in the Black and White Check Box.
1.

To Specify Draft Quality Printing

On the File Menu, choose Page Setup. 2. Click the Sheet Tab. 3. Under Print, make a check mark in the Draft Quality Check Box.
1.

To Set the Order of the Pages

On the File Menu, choose Page Setup. 2. Click the Sheet Tab. 3. Under Page Order, choose either Down, Then Over (from top to bottom) or Over Then Down (from left to right).
1.

5-5 Setting the Print Area & Page Breaks

To Print Selected Cells or Cell Ranges
1. Select the cell/ cell range that you want to print. 2. Do one of the following:

In the File Menu, point to Print Area, then click Set Print Area from the Menu. In the View Menu, click Page Break Preview. Select a cell or range. Right-click and choose Set Print Area from the Shortcut Menu. In the File Menu, click Print. Select a cell or range. In Print What, choose Selection option.

To Add a Print Area

1. 2. 3.

Make sure that you have already set a print area on the selected cell or range. In the View Menu, select Page Break Preview. Select the cell or range. Right-click this, and then choose Add to Print Area.

To Clear a Print Area Do one of the following: In the File Menu, point to Print Area, then select Clear Print Area. On the View Menu, click Page Break Preview. Select the printed area or cell range. Rightclick and choose Reset Print Area from Shortcut Menu.

Page Breaks
There are two types of page breaks: Manual and Automatic. Automatic Page Break is automatically set by Microsoft Excel appearing as dashed lines. Manual Page Breaks are set by the user. It appears as solid lines.

To Adjust Page Breaks 1. In the View Menu, click Page Break Preview. 2. Drag the Page Break Indicator Line to where you want the page break to occur. 3. In the View Menu, select Normal when youre already finished.

To Insert Page Breaks

Move the insertion point above or to the left of

where the automatic Page Break is any location where you want to insert page break. In the Insert Menu, choose Page Break.

5-6 Previewing and Printing Worksheets

After you setup your worksheet, you may need to view the worksheet before printing it. Switch to Print Preview to check the setup and to make direct adjustments.

To Preview a Worksheet
Do one of the following: Click Print Preview Button on the Standard Toolbar. In the File Menu, click Print Preview.

To Preview a Web Page

In the File Menu, click Web Page Preview. This action prompts the Internet Explorer appear.

To Print a Workbook

1. Do one of the following:

On the File Menu, click Print. Press CTRL+P. 2. The Print Dialog Box appears. 3. In the Print what Option, click Entire Workbook. 4. In the Copies Area, click the increment buttons to enter the number of copies to be printed. 5. In the Print Range Area, click the desired option: All prints all pages Pages enter the first and last pages to be printed inside the From and To Boxes. 6. Click OK.

To Print a Worksheet 1. Click the worksheet to be printed on the Sheet Tab. 2. Do one of the following: On the File Menu, click Print Press CTRL+P Click the Print Button 3. The Print Dialog Box appears. 4. In Print what Options, click Active Sheet(s). 5. In Print Range Area, click the desired option. 6. In the Copies Area, click the Increment Buttons to enter the number of copies to be printed. 7. Click OK.

To Print a Selection
1. Select a range. 2. On the File Menu, click Print. 3. On the Print What, choose Selection. 4. Click OK.