Hardserve Case:

Prepared By: Akshay Jangra-05 Shalini kumari-51 Vijay khandelkar-60

Hardserve- An Introduction
y A specialized firm in wholesale distribution of y y y y y

merchandise. Buys goods from the manufacturers. Stocks in a warehouse . Ships the merchandise from inventory on the order of retail hardware stores. First choice of retail stores for any item. Absence of any item may tempt the customer to move elsewhere, thus the fear of losing clients, if not able to supply good when demanded.

Disadvantages Of The Old System:

1. Manual processing of loads of papers. 2. Old inventory control package on the warehouse computer. 3. Overstocking from the fear of failure to deliver on time. 4. No real sales forecasting because of lack of any track of

movement of goods.
5. Lack of timely action due to absence of up-to-date

information.

Purpose of the Study :

Develop a solution for automation of delivery process to & from the inventory.

 Distribution system facilitates :

System operator :
1.

He can enter details of a new retail store which wishes to do business with Hardserve.

2.

He can enter and keep track of every transaction that takes place in different retail stores.

PURPOSE :
Administration :

Cont...

1. Can read and write information about membership of

any new retail store.

2. Can update, create, delete the record of membership as

per the requirement and implementation plans.

ASSUMPTION :
1. This application is used to convert manual application to

online application.
2. Customized data will be used in this application. 3. User does not have right to enter information about the

availability of stock.

ADVANTAGES OF NEW SYSTEM :

1. Manual system changes into computerized system. 2. 3. 4. 5. 6. 7.

Friendly user interface. Time saving. Saves paper work. Gives facility of different types of inquiries. Formatted data. Data is easily approachable.

Context Diagram :
Requirements : Identification of External entities and data/file stores requirements . These are : External Entities Data store Req. 1. customer Sales statistics 2. Supplier Item details 3. Management Customer details 4. Purchase Department Inventory/ stock

Context Diagram :
Buy & Sell Database

Customer order Buy & Sell info. System Queries

Management

Rejection Msg Invoice + Packaging slip + deliver advice

Statistics

Purchasing Dept.

Item Req.

Item order

Suppliers

Sub-level Data Flow Diagrams

Accept Order :
Customer File Customers Orders Customer History

Reject Message

Accept Orders Inventory Accepted Orders

Process Order :
Accepted Orders Inventory

Invoice + delivery advice

Process Order Sales Statistic

Pending Orders

Supplier Process :
Pending Orders Purchase Dept. Item Req. Process Item Request Suppliers List

Suppliers Inventory Make Process Orders Item orders

Statistics & Query Handling :

Management

statistics

Queries

Sales statistics

Handle Queries

Top-Level Data Flow Diagram

Customer

Orders

Customer File Customer History Management Query Handle Query Sales Management

Rejected Msg

Accept Order Inventory

Statistic

Invoice + Delivery advice Pending Order Purchase Item Item Req.

Process Order

Supplier List Process Item Request Make Purchase Order Make Orders Suppliers