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  • Board of Directors Open Session November 13, 2012 - 4:00pm WHITE OAK CLUBHOUSE

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    The November 13th, 2012 board meeting of the White Oak Clubhouse agenda included: 1. Ratifying actions from the previous executive session including a collection status report and policy review. 2. Approval of prior board meeting minutes and September financial reports. 3. Discussion of security door purchases, committee reports, and a reserve study approval. 4. Other business including a community update, owner communications, and open forum.

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    The November 13th, 2012 board meeting of the White Oak Clubhouse agenda included: 1. Ratifying actions from the previous executive session including a collection status report and policy review. 2. Approval of prior board meeting minutes and September financial reports. 3. Discussion of security door purchases, committee reports, and a reserve study approval. 4. Other business including a community update, owner communications, and open forum.

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    7 views2 pages

    Board of Directors Open Session November 13, 2012 - 4:00pm WHITE OAK CLUBHOUSE

    Uploaded by

    thegreensatsevenoaks
    The November 13th, 2012 board meeting of the White Oak Clubhouse agenda included: 1. Ratifying actions from the previous executive session including a collection status report and policy review. 2. Approval of prior board meeting minutes and September financial reports. 3. Discussion of security door purchases, committee reports, and a reserve study approval. 4. Other business including a community update, owner communications, and open forum.

    Copyright:

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    BOARD OF DIRECTORS OPEN SESSION NOVEMBER 13TH, 2012 4:00pm WHITE OAK CLUBHOUSE

    AGENDA

    PLEDGE OF ALLEGIANCE ROLL CALL: Harvey Campbell Tony Castro Deirdre Terleski Carol Bianco Robert Kline Board President Vice President CFO Secretary Member at Large

    RATIFY EXECUTIVE SESSION: 1. Collection Status Report a. Attorney report 2. Policy Review a. Estate Sales 3. Owner Communication on Sidewalk/driveway matter RATIFY ALL ACTIONS TAKEN IN EXECUTIVE SESSION CONSENT ITEMS: th 1. Board of Directors Open & Exec Minutes July 10 , 2012 th 2. Board of Directors Spec Open & Exec Minutes August 6 , 2012 3. Board of Directors Special Board Meeting Minutes September 17th, 2012 4. Board of Directors Special Board Meetings Minutes September 24th, 2012 Board Action: Motion to Approval of Minutes

    FINANCIAL REPORTS as of September 30th, 2012 1. Cash Flow Reports 2. Balance Sheet 3. Owner Account Summary 4. Income & Expense Report 5. Reserve Expenses Report 6. Proposed 2013 Budget review for approval

    ARCHITECRUAL MATTERS: 1. Security Door purchase/installation a. 4 Options to be provided for approval b. Purpose to expedite the approval process

    COMMITTEE REPORTS: 1. Management Committee: 2. Social Committee: 3. Swimming Pool Committee: 4. Grounds Committee: a. Hollingsead Proposal to install concrete poles at each gate b. Open & Shut Proposal to install concrete poles at each gate 5. Club House Committee: a. Wheeler Fitness Maintenance bid 6. Marketing Committee: 7. Management Report BUSINESS: 1. Reserve Study Approval 2012-2013 2. Engagement Letter a. Wren Kelly Proposal 3. Community Update a. Estate Sales Review of Policy &Procedure 4. Owner Communication a. Owner request to hold Genealogy Classes one of the clubhouses in 2013 b. Security Concern/Complaints c. Estate Sales Concern/Complaints OPEN FORUM: ADJOURNMENT: NEXT BOARD MEETING:
    Board/Exec Meeting 01.08.13 3pm/4pm

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