Ocean City Council Agenda For April 2, 2012

AGENDA
MAYOR AND CITY COUNCIL REGULAR SESSION

MONDAY, APRIL 2, 2012 5:00 P.M.
1. CALL TO ORDER
2. NOTICE OF CLOSED SESSION Monday, April 2, 2012 5:00 p.m. 6:00 p.m. Legal and
Personnel Matters
3. REPORT ON CLOSED SESSION Legal and Personnel Matters
4. PRAYER AND PLEDGE
5. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION
6. APPROVAL OF MINUTES
A.
B.
C.
D.
Pension Meeting of February 15, 2012

Work Session dated February 28, 2012
Regular Session #5 dated March 5, 2012
Work Session dated March 13, 2012
7. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Proclamation Designating April 27, 2012 as Arbor Day
B. Proclamation Recognizing Ocean City-Berlin Optimist Clubs 40th Anniversary
C. Presentation of Ocean City University Diplomas
8. PRIVATE EVENT PERMIT REQUESTS
A. Delmarva ESA Surf Series 2012 Various Dates
Presented by: Lisa Mitchell, Private Events Coordinator and Christopher Makibbin,
Delmarva ESA
B. OC CROP Hunger Walk Sunday, May 20, 2012
Presented by: Lisa Mitchell, Private Events Coordinator and Patricia Mulcahy, St. Pauls By
the Sea Episcopal Church
C. OC Jeep Week Parade Friday, August 24, 2012
Presented by: Lisa Mitchell, Private Events Coordinator and Will Lynch and Larry
Sackadorf, Commander Hotel, OC Jeep Week and Broken Wing Productions
D. OC Rally Saturday, October 20, 2012
Presented by: Lisa Mitchell, Private Events Coordinator and Nancy Howard, Event
Coordinator
E. 3-Year Approval for Various Events Adding 2014 Date

Presented by: Lisa Mitchell, Private Events Coordinator
1. Boardwalkin for Pets Saturday, April 26, 2014
2. Easter Sunday Sunrise Service Sunday, April 20, 2014
3. Good Friday Crosswalk Friday, April 18, 2014
4. Knights of Columbus Procession Sunday, May 4, 2014
5. MD International Kite Festival April 25 27, 2014
9. PUBLIC HEARINGS
10. UNFINISHED BUSINESS
11. NEW BUSINESS
Request to Relocate an Alley Located Bayside Between 67th and 68th Streets
Presented by: Peck Miller
12. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING
AND COMMUNITY DEVELOPMENT
13. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS
14. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR
A. First Reading Ordinance to Amend Chapter 14 Entitled Businesses and Chapter 90
Entitled Traffic and Vehicles (adds rules and regulations for small displacement vehicles
such as mopeds, motor scooters and scoot coups)
B. First Reading Ordinance to Amend Chapter 110 Entitled Zoning (changes conditional use
section to allow for rental of small displacement vehicles)
C. Resolution Establishing Municipal Bus Fares To and From the West Ocean City Park and
Ride (increase Park and Ride shuttle fare to $3 ride all day or $1 per boarding)
15. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER
A. Recommendations of Bid Award for Virtual Desktop Project; Beach Patrol ATVs; and Art
League Building
B. Approval of Taxi Medallion Transfer
16. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT
17. COMMENTS FROM THE MAYOR AND CITY COUNCIL
REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, APRIL 2, 2012
2 Notice of Closed Session 5:00 p.m. 6:00 p.m. - Legal
and Personnel Matters
NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

DATE AND TIME:
PLACE:
SUBJECT:
VOTE:
Monday, April 2, 2012 5:00 p.m.

City Hall
Legal and Personnel Matters
UNANIMOUS
OTHER:
FOR:
AGAINST:
ABSTAIN:
ABSENT:
AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:
1. To discuss:
(i) the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of
appointees, employees or officials over whom it has jurisdiction; or
(ii) any other personnel matter that affects one or more specific individuals;
2. To protect the privacy or reputation of individuals with respect to a matter that is
not related to public business
3. To consider the acquisition of real property for the public purpose and matters
directly related thereto;
4. Consider a matter that concerns the proposal for a business or industrial
organization to locate, expand or locate in the state;
5. Consider the investment of public funds;
6. Consider the marketing of public securities;
7. Consult with counsel to obtain legal advice;
8. Consult with staff, consultants or other individuals about pending or potential
litigations;
9. Conduct collective bargaining negotiations or consider matters that relate to the
negotiations;
10. Discuss public security if the public body determines that public discussion
would constitute a risk to the public or public security, including;
a) the deployment of fire and police services and staff; and
b) the development and implementation of emergency plans
11. Prepare, administer or grade a scholastic, licensing or qualifying examination;
12. Conduct or discuss an investigative proceeding on actual or possible criminal
conduct;
13. Comply with a specific constitutional, statutory or judicially imposed
requirement that prevents public disclosures about a particular proceeding or
matter; or
14. Before a contract is awarded or bids are opened, discuss a matter directly related
to a negotiation strategy or the contents of a bid or proposal, if public discussion
or disclosure would adversely impact the ability of the public body to participate
in the competitive bidding or proposal process

3 Report on Closed Session Legal and Personnel Matters
REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY
Prior to this open session of the Mayor and City Council being held on Monday,
April 2, 2012, a closed session was held on Monday, April 2, 2012 at 5:00 p.m.
The following is a report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal and Personnel Matters
(b) Persons present:
Mayor and Interim City Manager Richard Meehan
Council President Jim Hall,
Council Secretary Lloyd Martin
Council Members Doug Cymek, Joe Hall, Mary Knight, Margaret Pillas and
Brent Ashley
Guy Ayres, City Solicitor
Wayne Evans, Human Resource Director
Wayne Pryor, Grants Coordinator/Interim Convention Center Director
Executive Office Associate Diana Chavis
Action(s) taken:
Motion to close meeting:
H:\Wpdoc\closedsess.wpd

5 REPORT FROM CITY MANAGER ON UPCOMING
WORK SESSION

6 APPROVAL OF MINUTES
A.
B.
C.
D.
Pension Meeting of February 15, 2012

Work Session dated February 28, 2012
Regular Session #5 dated March 5, 2012
Work Session dated March 13, 2012

7 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
A. Proclamation Designating April 27, 2012 as Arbor Day
DESIGNATING APRIL 27, 2012 AS ARBOR DAY

In 1872, J. Sterling Morton proposed to the Nebraska Board
of Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, This holiday, called Arbor Day, was first observed with the
planting of more than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world;
and
WHEREAS, Trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature, clean the air,
produce oxygen and provide habitat for wildlife; and
WHEREAS, Trees are a renewable resource giving us paper, wood for our
homes, fuel for our fires and countless other wood products; and
WHEREAS, Trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community; and
WHEREAS, Trees, wherever they are planted, are a source of joy and spiritual
renewal.
NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City,
Maryland, do hereby proclaim April 27, 2012 as ARBOR DAY in the Town of
Ocean City, Maryland, and I urge all citizens to celebrate Arbor Day and to
support efforts to protect our trees and woodlands, and
FURTHER, I urge all citizens to plant trees to gladden the heart and promote the
wellbeing of this and future generations.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great
Seal of the Town of Ocean City, Maryland to be affixed this 2nd day of April in
the year of Our Lord, two thousand and twelve.
__________________________________
RICHARD W. MEEHAN
Mayor

COUNCIL
B. Proclamation Recognizing Ocean City-Berlin Optimist
Clubs 40th Anniversary
OCEAN CITY-BERLIN OPTIMIST CLUB 40TH ANNIVERSARY

The Ocean City-Berlin Optimist Club was formed on April
26, 1972. Since that date, it has grown in excess of 120 members; and
WHEREAS, The Ocean City-Berlin Optimist Club has, throughout its 40 year
history, supported local youth by coaching and supporting youth recreational
athletic teams, high school athletic and cultural endeavors and, over the past 24
years, awarding more than $1,500,000 in college scholarships to local high school
graduates; and
WHEREAS, The Ocean City-Berlin Optimist Club will celebrate its 40th
Anniversary on Saturday, April 28, 2012; and
WHEREAS, In addition to the scholarship program, the Club annually provides
youth identification programs, conducts the Reading is Fundamental program,
purchases books for local school children, conducts an annual oratorical and
essay contest, and, as always, stands ready to support any worthwhile youth
activity in the Greater Ocean City area; and
WHEREAS, The Optimist Club of Ocean City-Berlin is truly a friend of youth
and an asset to the local community.
NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City,
Maryland, do hereby proclaim Saturday, April 28, 2012 as
OCEAN CITY-BERLIN OPTIMIST CLUB DAY
in Ocean City, Maryland and ask that all citizens offer their support and
appreciation for the work done by this fine organization.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal
of Ocean City to be affixed this 2nd day of April in the year of our Lord two
thousand and twelve.
__________________________________
RICHARD W. MEEHAN
Mayor

COUNCIL
C. Presentation of Ocean City University Diplomas
MEMORANDUM
TO:
Mayor and City Council
FROM:
Diana Chavis, Executive Office Associate
DATE:
March 28, 2012
RE:
Ocean City University
I am honored to present municipal citizenship diplomas to the 2012 graduating class of

Ocean City University. Fifteen students meet the requirements to receive a bachelors
degree. Four others also completed the Citizens Police Academy and the Citizens
Emergency Response Team program to receive a masters or a doctorate degree.
Ocean City University began in September of 2004 with a graduating class of 17
students. Including this evenings graduates, a total of 210 degrees have been awarded
through this program.
There continues to be a strong interest in learning about all facets of municipal
government. This is a brilliant public education program created by an amazing
individual, Kathleen Mathias, who continues to enrich the lives of many people. Her love
of education and her dedication to public service endures through Ocean City University.
2012 GRADUATES
Bachelor's Degree
Ocean City University
Andrea W.
Walter A.
Gene
Monica E.
Ed
Beth
Gary R.
Richard Warren
Donna
Philip
Valerie J.
Yvonne A.
Beverly
Larry P.
Diana Gabriela
Albrecht
Bozza
Cofiel
Cofiel
Dudley
Gladstone
Masten
Nagle
Reid
Reid
Staley
Trageser
Verner
Verner
Walsh-Jones
Master's Degree
Ocean City University & Citizens Police Academy
Walter A. Bozza
Doctorate Degree
Ocean City University, Citizens Police Academy & CERT
Walter A. Bozza
Shalimara Anna Kufchak
Joyce Ann Taylor-Showell

8 PRIVATE EVENT PERMIT REQUESTS
A. Delmarva ESA Surf Series 2012 Various Dates
Presented by: Lisa Mitchell, Private Events
Coordinator and Christopher Makibbin, Delmarva
ESA
April
Sun
1
Mon
2
Tue
3
Wed
4
Thu
5
Fri
6
Good Fridat
Crosswalk
Sat
7
8
Easter Sunday Sunrise
Service
10
11
12
13
14
Walk MS
St. Judes Walk
15
St. Judes Walk Rain
Date
16
17
18
19
20
21
ESA Surf Event
22
Susan G. Komen
Race for a Cure
ESA Surf Event
23
24
25
26
27
28
PE OC Marathon
& 5K
ESA Surf Event Rain
Date
29
ESA Surf Event Rain
Date
30
2012
May
Sun
Mon
Tue
1
Wed
2
Thu
3
Fri
4
Sat
5
Springfest
Springfest
Springfest
10
Springfest
13
14
20
15
16
1st Grade Boardwalk

Walk Rain Date
Offshore Boat Race
21
22
23
ESA Surf Event Rain

Date Rain Date
12
Crab Soup Cookoff
17
18
19
Cruisin OC
Cruisin OC
Cruisin OC
Ride for the Feast
ESA Surf Event Rain
Date
24
25
Cruisin OC
OC CROP Walk
ESA Surf Event Rain
Date
27
11
1st Grade Boardwalk

Walk
26
ESA Surf Event Rain

Date Rain Date
28
29
30
31
PIS Dodgeball
2012
June
Sun
Mon
Tue
Wed
Thu
Fri
1
PIS Tennis
Marines Pull-up
Challenge
Sat
2
Ravens Parade
Ravens Beach Bash
Marines Pull-up
Challenge
3
PIS - Karaoke
Marines Pull-up
Challenge
OC Cruzers
5
PIS Karaoke &
Beach Volleyball
6
PIS - Basketball
7
PIS - Dodgeball
8
PIS Tennis
Marines Pull-up
Challenge
10
Air Show
PE Sand Duels
PIS Karaoke
Marines Pull-up
Challenge
OC Cruzers
ESA Surf Event
17
ARTS ALIVE
PIS Karaoke
ESA Surf Event Rain
Date
11
12
PIS Karaoke &
Beach Volleyball
13
PIS - Basketball
14
PIS - Dodgeball
15
PIS Tennis
9
Air Show
PE Sand Duels
Marines Pull-up
Challenge
ESA Surf Event
16
ARTS ALIVE
ESA Surf Event Rain
Date
18
19
PIS Karaoke &
Beach Volleyball
21
22
Plein-Aire
23
PE 5-Mile
Boardwalk Run
Beach 5 Sand Soccer
Plein-Aire
24
Beach 5 Sand Soccer
Plein-Aire
25
26
20
PE Firemens
Parade
PE Ambridge HS
Steel Band
Performance
27
28
29
30
2012
July
Sun
1
Mon
2
Beach Lights Tentative
Beach Lights
Tentative
Sundaes in the Park
PE OC Cruzers
15
16
Beach Lights
Tentative
Sundaes in the Park
22
23
Beach Lights
Tentative
Sundaes in the Park
OC Cruzers
ESA Surf Event
Tue
3
Wed
4
Thu
5
Beach Fireworks Tentative
July 4th Concerts and

Fireworks
Sunset Park Party

Nights
10
11
12
Concerts on the
Beach
Sunset Park Party

Nights
17
18
19
Concerts on the
Beach
Sunset Park Party

Nights
24
25
26
Concerts on the
Beach
Sunset Park Party

Nights
29
30
31
Beach Lights
Tentative
Sundaes in the Park
ESA Surf Event
Jesus at the Beach
Jesus at the Beach

Fri
6
Sat
7
13
14
20
21
Run Swim Run

ESA Surf Event
27
28
ESA Surf Event
2012
August
Sun
Mon
Tue
Wed
1
Thu
2
Fri
3
Sat
4
10
11
Jesus at the Beach
SIP
OC Cruzers
12
13
14
SIP
19
20
21
SIP
DEW Tour
OC Cruzers
26
SIP
COB
15
16
17
18
COB
DEW Tour
DEW Tour
DEW Tour
ESA Surf Event
22
23
24
25
COB
27
28
29
Jeep Parade on the

Beach
30
31
COB
2012
September
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
MOOD
TENTATIVE
ESA Surf Event
10
11
12
OC Cruzers
ESA Surf Event
16
17
18
19
PE Bikefest
ESA Surf Event Rain
Date
23
SUNFEST
PE Sunfest Kite
Festival
OC Cruzers
24
25
26
13
14
15
PE - Bikefest
PE - Bikefest
PE - Bikefest
ESA Surf Event Rain
Date
20
21
22
SUNFEST
PE Sunfest Kite
Festival
SUNFEST
PE Sunfest Kite
Festival
SUNFEST
PE Sunfest Kite
Festival
28
29
PE - Winefest
PE - Winefest
27
30
2012
October
Sun
Mon
1
Tue
2
Wed
3
10
Thu
4
Fri
5
Sat
6
Endless Summer
Cruisin
Endless Summer
Cruisin
Surf Fishin
Endless Summer
Cruisin
Surf Fishin
11
12
Endless Summer
Cruisin
Surf Fishin
14
21
15
22
16
23
17
24
OCtoberfest
28
13
Corvettes
29
30
18
25
19
20
OCtoberfest
OCtoberfest
OC Rally
ACS 5K/1 Mile
26
27
OCtoberfest
OCtoberfest
Seaside 10
ESA Surf Event
31
OCtoberfest
ESA Surf Event
2012
Ocean City Special Events Private Events

Name of Event: Delmarva ESA Surf Series 2012
Date of Event:
New Event: No
Multiple Dates See below
Date Application Received: January 30, 3012
Application Fee Paid:
Date Routed: January 30, 3012

Date Returned from All Departments: February 20, 2012
Total Cost to Town: $6,124.88 for total series
Things to Note:
This event is an annual amateur surf series competition for competitors, ages 8 to 68 years old.
Dates for this event series as follows:
o April 21-22, 48th St.
o May 19-20, 48th St.
o June 9-10, 48th St. or Inlet
o July 21-22, 8th St. (Malibus)
o July 28-29, 30th St. (Chaunceys)
o August 18, 40th St. (K-Coast beginners bash)
o September 8-9, 48th St. or Inlet (MD States)
o October 27-28, 48th St. or Inlet (Fall Classic)
Cancelled contest will roll over into the following weekend.
The events will take place form 7 am until 5 pm.
The events will utilize one block of the beach.
The event coordinator requests vehicular access to the beach.
The event coordinators request the following supplies from the Town of Ocean City: Reviewing Stand placed on
the beach at the high tide mark and centered in the contest area for each event, 4 to 6 black trash cans for waste and
2 to 4 cans for recycling, chairs and tables.
Sponsors of this surf series are Malibus Surf Shop, K-Coast Surf Shops, and Chaunceys Surf Shops
Comments from Department Representatives:

OCPD Will notify patrol shifts of the event dates and times and request officers to monitor the events. If parking
problems arise, patrol officers will address them.
PUBLIC WORKS This event has been ongoing for many years without incident. PW provides a bandstand, table,
chairs and trashcans as requested. The event organizers work well with PW and PW has no issues with the event.
Last years cost to the department averaged $660 per event, or $5,280.00 for the season (8 events).
OCBP
o Surfing ordinances to be followed during all competitions.
o Will try to schedule at least one Surf Beach Facilitator for the event to help with informing the public of
safety concerns. However, it is the event coordinators responsibility to maintain the 50-yard separation
between swimmers and surfers. Request the area be clearly marked in the water with buoys and that a
buffer zone with no swimmers or surfers be maintained as well as clearly visible beach boundaries.
o Skim boarding is not allowed. Total cost for the Surf Beach Facilitators to monitor the event surf series
would be $844.88
o The event coordinators must notify the beach stand franchise within a week of each event.
o There must be an easily accessible on-sit contact. This person should be located at a specific area and not
be involved in the competition.
o If a contest is being rescheduled, it is the event coordinators responsibility to notify the OCBP officer in
charge 7 days before the rescheduled event or immediately if it is rescheduled to the next day. If an event
is rescheduled, BP may not be able to provide any on-site personnel.
o IN the event of lightening, or if beach patrol needs to clear the beach, all participants, officials and supports
must clear the beach until the SRT gives the all clear. Under NO circumstance should people take shelter
on the bandstand on the beach.
RISK MANAGEMENT Insurance Certificate need to be obtained prior to the event.
FIRE MARSHAL If tents will be used, the event coordinator must get tent permits from the Office of the Fire
Marshal.
TOURISM, EMERGENCY SERVICES, OCCC, TRANSPORTATION, and REC & PARKS No comments,
concerns or costs
Date on Council Agenda: April 2, 2012

Date Applicant Notified of Meeting:
Event Approved or Denied:
Date Fees Received:
Date Permit Issued:
Other:
Amount:
PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE:

$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator

Town of Ocean City
Recreation and Parks
200 125th Street
Ocean City, MD 21842
This is an application for use and is not a permit of use. No guarantee of availability or
use is made or implied by the acceptance of the application and fee.
This application should be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event for City Council consideration.
Any misrepresentation in this application or deviation from the final agreed upon route
and/or method of operation described herein may result in the immediate revocation of
the permit. Applicants attention is directed to the accompanying information packet,
entitled Special Event Application Guidelines.
All questions on the application must be fully answered. Same as last year or similar
comments are not acceptable responses. If a question does not apply, please write N/A
in that space. The application will be returned if the information is incomplete. Please
type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document.

$35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)
The minimum fee for City property usage is $150 per day for For-Profit Applicants and
$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to
this fee assessment.
Delmarva ESA Surfing Season 2012
1. TITLE OF EVENT: ____________________________________________________
No
2. IS THIS A NEW EVENT? ______________________________________________
4/21-22, 5/19-20, 6/9-10, 7/21-22, 7/28-29, Aug 18, Sept 8-9, Oct 27-28
3. DATE(S) OF EVENT: __________________________________________________
6 AM 7 PM
4. STARTING & ENDING TIMES OF EVENT: _______________________________
5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

Mornings of contests. Typically 2 hours before hand all canceled events go to following
_____________________________________________________________________
weekend
All events at 48th St or Inlet EXCEPT 7/21-22 8th St and 7/27-28 30th St
Page 1 of 9
6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

______________________________________________________________________
Same day immediately after contest.
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
A 1 block area of the beach.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Christopher Makibbin
8. APPLICANTS NAME: ________________________________________________

.
Delmarva ESA
9. ORGANIZATION REPRESENTING: _____________________________________
_____________________________________________________________________
_____________________________________________________________________
10. MAILING ADDRESS: _________________________________________________

PO Box 207, Ocean City, MD 21843
_____________________________________________________________________
C: 443-603-9706
410-603-9706
11. WORK PHONE #_____________________HOME
PHONE #__________________
cmakibbin@gmail.com
FAX: _________________________ E:MAIL: _____________________________
12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION

501 3C 05-0392315
AND IDENTIFICATION NUMBER: ____________________________________
_____________________________________________________________________
_____________________________________________________________________
Chris Makibbin
13. ON-SITE EVENT COORDINATOR: ______________________________________

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________
_____________________________________________________________________
_____________________________________________________________________
Same as above
15. COORDINATORS CONTACT NUMBERS:
Same as above
HOME: ___________________________WORK:
________________________
FAX:_____________________________CELL:
cmakibbin@gmail.com
E-MAIL ADDRESS: ________________________________________________
OTHER: __________________________________________________________
Page 2 of 9
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________
_____________________________________________________________________
_____________________________________________________________________
Set-up 6 AM Sign up 7-8 am, 1st hear 8:30-9:00 am
_____________________________________________________________________
9 amto 5 pm contest takes place.
Heats last between 15-20 minutes.
_____________________________________________________________________
5-6 PM Awards
_____________________________________________________________________
6-7 PM clean-up and break dwon
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application
17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________

____________________________________________________________________
At bandstand
____________________________________________________________________
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU
REQUIRE SUCH ACCESS? ______IF
SO, WHERE? ________________________
Yes
____________________________________________________________________
Beach to bring equipment
____________________________________________________________________
____________________________________________________________________
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,
back of truck on beach and reload back of truck
etc.):Unload
_______________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: _____________________________________
yes
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: ___________________________________________________________
____________________________________________________________________
Caution tape and loud speakers
____________________________________________________________________
____________________________________________________________________
Page 3 of 9
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.):
____________________________________________________________________
No
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____
IF SO, WHAT TYPE? _________________________________________________
OCPD and other surfers
___________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Rain or shine, just need surf.
24. WHAT IS YOUR RAIN POLICY? _______________________________________

____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?
____________________________________________________________________
City provides trash cans
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT
(TOILETS, HAND WASHING, ETC.)? ___________________________________
___________________________________________________________________
Public toilets.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________
____________________________________________________________________
None
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
None
QUANTITIES): ______________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Page 4 of 9
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________
Yes
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
Fees to the Delmarva District of the Eastern Surfing Assoc. an IRS tax-exempt, non profit
____________________________________________________________________
Organization.
Trophies and surf shop goods
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
No
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events
Coordinator.
yes
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.
33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT

YOUR EVENT? _______No__________
Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the
Private Events Coordinator.
No
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.
No
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (include
No
beverage type, quantities, drink sizes, location, etc.):__________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private
Events Coordinator.
50-150
37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________
150
38. EXPECTED NUMBER OF SPECTATORS: ________________________________
Page 5 of 9
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? _____________WHO
DID YOU CONTACT? _________
yes
____________________________________________________________________
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
TOWN PERSONNEL (Be aware that additional charges may be assessed and
applicants must take full responsibility for the protection and security of borrowed/
rented city property): __________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Band stand, trash cans, chairs, tables.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
N/A
OBTAINED THIS PERMIT? ___________IF
SO, PLEASE ATTACHED A COPY
TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway
Permit, to the Private Events Coordinator once you receive it.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)
TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
(5) YEARS: __________________________________________________________
Ocean City beaches
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________
____________________________________________________________________
K Coast, Malibus, Chaunceys
____________________________________________________________________
____________________________________________________________________
Page 6 of 9
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN

THIS APPLICATION: _________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
XX
IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.
INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant must
obtain, at the applicants own expense, occurrence form comprehensive general liability
insurance coverage, which insurance coverage shall include coverage for personal injury
which said insurance coverall shall be at least in the amount of one million dollars
($1,000,000) single limit. Said insurance coverage shall name the Mayor and City
Council as additional insureds, with the address on the certificate listed as 301 Baltimore
Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,
showing the addition of the Mayor and City Council as additional insured, is also to be
provided. The certificate of insurance evidencing such coverage and the addendum shall
be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor
and City Council by the applicant and be approved by the Towns Risk Manager before
applicant engages in the activity.
INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION
_____XX_____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
(30) DAYS PRIOR TO THE EVENT
Page 7 of 9
PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:

The applicant must comply with all provisions of the Towns agreement with the Pepsi
Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the
applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi
Cola beverages on Town premises for the duration of the permitted use.
The applicant is expressly prohibited from using the beverages of other suppliers, said
beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted
beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton
Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other
products which Pepsi Cola may provide.
I have read this disclosure and agree that I will comply with its provisions.
Signature on File
1/25/12
APPLICANTS SIGNATURE____________________________DATE______________
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE

The applicant agrees to comply with the provisions of all applicable ordinances of the
Town of Ocean City. Specifically all permitted uses on or within 75 feet of the
Boardwalk are required to comply with the provisions of chapter 62 of the Code which
expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,
merchandise, foodstuffs, refreshments or other commodities or services.
I have read this disclosure and will comply with all provisions of the local ordinances
including Chapter 62 of the Town Code.
Signature on File
1/25/12
APPLICANTS SIGNATURE___________________________DATE_______________
HOLD HARMLESS CLAUSE:

Permitted (organization/applicant) shall assume all risks incident to or in connection with
the permitted activity and shall be solely responsible for damage or injury, of whatever
kind or nature, to person or property, directly or indirectly arising out of or in connection
with the permitted activity or the conduct of Permitteds operation. Permitted hereby
expressly agrees to defend and save the Town of Ocean City, its officers, agents,
employees and representatives harmless from any penalties for violation of any law,
ordinance, or regulation affecting its activity and from any and all claims, suits, losses,
damages, or injuries directly or indirectly arising out of or in connection with the
permitted activity or conduct of its operation or resulting from the negligence or
intentional acts or omissions of Permitted or its officers, agent and employees.
1/25/12
Signature on File
Page 8 of 9
MANDATED CHANGES/CANCELLATION
Applicant understands that any event or event date can be changed or canceled at the
direction of the Mayor and City Council if the approved event interferes with Public
Works project(s) or any other necessary governmental function. Such action may be
directed at any time.
Signature on File
1/25/12
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT

The applicant for a private event permit agrees to follow guidelines provided and submit
a complete application including all required submission of materials.
The applicant agrees to take full responsibility for all city-owned property, whether
borrowed, leased or rented, and understands that necessary replacement and/or repair fees
may be assessed should such property be in an unacceptable condition.
The applicant agrees to abide by all provisions of the permit granted by the Town and
agrees to pay all fees and costs assigned to the permit. The applicant further agrees to
comply with all conditions of the use permit which may be required by the Mayor and
City Council of the Town.
I have read and will copy with all special event application requirements.
1/25/12
Signature on File
Page 9 of 9

B. OC CROP Hunger Walk - Sunday, May 20, 2012
and Patricia Mulcahy, St. Pauls by the Sea Episcopal
Church
Ocean City Private Events

Name of Event: OC Crop Hunger Walk
New Event: No
Date of Event: Sunday, May 20, 2012

Date Application Received: January 31, 2012
Application Fee Paid:
Date Routed: January 31, 2012

Total Cost to Town: No Foreseeable Costs
Things to Note:
This event would be a walk-a-thon to raise money for the Church World Service to help fight hunger and bring hope
to third world nations. Twenty-five percent of all the monies raised would go to local food pantries, with the
remaining seventy-five percent going to the Church World Service to benefit third world countries.
The walk would begin at 2:00 p.m. at St. Pauls by the Sea, Dewees Hall. Walkers will leave from there and proceed
to the Boardwalk and walk 1-1/2 miles north, then turn-around and continue south down the Boardwalk, back to
Dewees Hall. The walk would be completed by 4:30 p.m.
Set-up would take place on the day of the event, beginning at 12:15 p.m.
The only equipment that would be used is cones at the turn-around point and several other cones to mark the route.
Bottled water would be hand trucked from the closest street entrance to the turn-around point.
Breakdown and clean up of the event area would take place at the events end, beginning at 4:30 p.m. and lasting until
5:30 p.m.
The event would staff volunteers on the route to direct walkers.
The event coordinator requests EMT coverage during the event.
The event coordinators request use of the Boardwalk comfort stations.
Prizes given would be t-shirts and thank you certificates.
Expected number of participants is 100-150.
Expected number of spectators is 50.
Sponsors of this event would be St. Pauls Episcopal Church, Ocean City; St. Pauls Episcopal Church, Berlin; and
Church of the Holy Spirit, Ocean City.
RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.

OCPD Officer from shift to monitor the event.
FIRE MARSHAL It is recommended that the event coordinator provide their own EMTs.
TRANSPORTATION Weather permitting, Boardwalk trams will be in operation.
REC. & PARKS Coca-Cola contract will be in effect.
BEACH PATROL, TOURISM, EMERGENCY SERVICES, PUBLIC WORKS, and CONVENTION CENTER No
comments, concerns or costs.

Event Approved of Denied:
Date Fees Received:
Amount:
Date Insurance Certificate Received:
Beach Franchise Notified:
Date Permit Issued:

Other:



Town of Ocean City
200 125th Street
entitled Private Event Application Guidelines.

Ocean City Crop Hunger Walk
1. TITLE OF EVENT: ____________________________________________________
No
2. IS THIS A NEW EVENT? ______________________________________________
May 20, 2012
3. DATE(S) OF EVENT: __________________________________________________
2-4:30 p.m.

12:15 p.m.
_____________________________________________________________________
Page 1 of 9

______________________________________________________________________
4:30-5:30 p.m.
_____________________________________________________________________
_____________________________________________________________________
Walk will begin at approximately 2 p.m. from St. Pauls By The Sea, Dewees Hall.
Walkers will leave Dewees Hall and proceed to the boardwalk and walk 1-1/2 miles north
_____________________________________________________________________
and return to Dewees Hall via the Boardwalk
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
8. APPLICANTS NAME: ________________________________________________
Patricia Mulcahy, Coordinator
_____________________________________________________________________
St. Pauls By The Sea Episcopal Church
_____________________________________________________________________
10. MAILING ADDRESS: _________________________________________________
302 Baltimore Ave., Ocean City, MD 21842
_____________________________________________________________________
410-641-8080
410-208-3864
11. WORK PHONE: _____________________
HOME PHONE: __________________
410-641-8282
occropwalk@verizon.net
FAX: _________________________
E:MAIL: _____________________________
Religious #52-0822902
12. IS ORGANIZATION NONPROFIT? ____________________
IF SO, PLEASE SUBMIT PROOF OF NONPROFIT STATUS.
Patricia Mulcahy

_____________________________________________________________________
20 Footbridge Trail, Berlin, MD 21811
_____________________________________________________________________
15. COORDINATORS CONTACT INFORMATION:
410-208-3864
410-641-8080
HOME: ___________________________WORK:
________________________
FAX:_____________________________CELL:
__________________________
410-641-8282
443-513-6126
E-MAIL ADDRESS: ________________________________________________
OTHER: __________________________________________________________
Page 2 of 9
_____________________________________________________________________
_____________________________________________________________________
The primary function of the walk-a-thon is to raise money for the Church World Service
_____________________________________________________________________
to help fight hunger and bring hole to third world nations and locally. 25 percent of all the
monies raised will go to local food pantries, with the remaining 75 percent going to the
_____________________________________________________________________
Church World Service to benefit third world countries. Particip[ants will be from St.
_____________________________________________________________________
Pauls by the Sea and other churches and synagogues in the area and will seek sponsors
_____________________________________________________________________
for their walk on the Boardwalk. An ice cream social will follow the walk in Dewees
_____________________________________________________________________
Hall.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

____________________________________________________________________
Planning Stage: St. Pauls By The Sea
____________________________________________________________________
Day of Event: Dewees Hall, St. Pauls By The Sea
REQUIRE SUCH ACCESS? ______
IF SO, WHERE? _______________________
No
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
etc.): _______________________________________________________________
The only equipment used will be cones at the turn-around point of the walk and several
____________________________________________________________________
t
o mark the way. Bottled water will be hand trucked form the closest street entrance to
____________________________________________________________________
t
he turn-around point.
____________________________________________________________________
____________________________________________________________________
No
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
EMPLOY: ___________________________________________________________
____________________________________________________________________
Staff workers will be stationed at regular intervals to direct walkers.
____________________________________________________________________
____________________________________________________________________
Page 3 of 9

____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
IF SO, WHAT TYPE? _________________________________________________
We will ask Ocean City to provide EMT coverage or recruit EMTs from our
____________________________________________________________________
congregations.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
We will walk rain or shine, as long as weather is reasonable.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Clean-up team will walk last and pick up any trash along the way
____________________________________________________________________
____________________________________________________________________
___________________________________________________________________
We will utilize Boardwalk Comfort Stations and St. Pauls By The Sea facilities.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS: _______________________________
____________________________________________________________________
None
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING (SPECIFIC SIZES &
QUANTITIES): ______________________________________________________
____________________________________________________________________
None
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Page 4 of 9

Yes
IF SO, WHO WILL THE PROCEEDS BENEFIT? __________________________
25% of proceeds will go to local food pantries and 75% will go to Church World Services
____________________________________________________________________
____________________________________________________________________
T-Shirts and thank you certificates.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
No
Please forward a copy of the approved Gamin/Raffle Permit, to the Private Events
Coordinator.
No

No
YOUR EVENT? _________________
No
No

AT YOUR EVENT? No
___________IF SO, PLEASE DESCRIBE INTENT (include
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Events Coordinator.
75-100
Page 5 of 9
HAVE YOU DONE SO? _____________WHO
DID YOU CONTACT? _________
N/A
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
None
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
N/A

TRAVELING THE PARADE ROUTE: _______________
PLEASE DESCRIBE:
N/A
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
(5) YEARS: __________________________________________________________
May 17, 2009, May 23, 2010, and may 22, 2011 - same location
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
St. Pauls By The Sea, OCMD
____________________________________________________________________
____________________________________________________________________
Page 6 of 9
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NOT COVERED IN

____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________

XX
____________TO
BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
Page 7 of 9

Signature on File
1/23/12

Signature on File
1/23/12

1/23/12
Signature on File
Page 8 of 9
Signature on File
1/23/12

1/23/12
Signature on File
Page 9 of 9

C. OC Jeep Week Parade Friday, August 24, 2012
Coordinator and Will Lynch and Larry Sackadorf,
Commander Hotel, OC Jeep Week and Broken Wing
Productions

New Event: YES
Name of Event: OC Jeep Week Parade

Date of Event: August 24, 2012
Date Application Received: February 13, 2012
Application Fee Paid: Yes/$100
Date Routed: February 13, 2012

Total Cost to Town: $ 447.00
Things to Note:
This event would be a parade of Jeeps on the beach from 30th Street to the Inlet Lot.
Staging would start at 7 am and take place at the Jolly Roger parking lot.
The parade route would be between the trashcans and the beach patrol stands on the beach.
Total number of participating Jeeps would be limited to 100.
The parade would begin at 8 am and be finished by 10 am.
The event coordinator would like to utilize the Inlet Lot to re-inflate the participating Jeeps tires.
The event would happen rain or shine.
Event coordinator requests OCBP patrol the event on the beach and OCPD aide the participating vehicles to get from
the Jolly Roger to the beach.
PUBLIC WORKS Will provide reserve parking at Rows A and B in the Inlet Lot. If approved, specific details will
have to be arranged for their exit, but all Jeeps would have to exit no later than 10 am.
OCPD Stop traffic northbound and southbound on Philadelphia and Baltimore Avenues at 30th Street when the
parade begins to facilitate the jeeps going from the Jolly Roger to the beach. Total cost to the department is $132.
OCPD is concerned for the safety of people on the beach while the Jeeps drive on it.
RISK MANAGEMENT Concerns with patrons on the beach. Patrons on beach probably minimal at the time they
are requesting to hold this event. Insurance Certificate to be obtained prior to the event.
OCBP Will provide beach patrol for the event. Will have an ATV spaced at every 8 Jeeps to make sure they do not
leave the line and do not drive east of the parade route. The parade must be between the trashcans and the beach
patrol stands to keep vehicles away from the slope and softer sand as well as help prevent a rollover threat. The event
coordinator must post signs about the event at beach entrances affected by the parade. Pedestrian safety is an issue,
but at this time of day, pedestrian traffic is at a minimum. The event coordinator will also check pier clearance, which
may be an issue if the deep pass through is filled with water due to a high tide. Total cost to the department is
$315.00.
OCCC, EMERGENCY SERVICES, TRANSPORTATION, TOURISM, REC & PARKS, FIRE MARSHAL No

Date Fees Received:
Amount:
Date Permit Issued:

Other:



Town of Ocean City
200 125th Street

Ocean City Jeep Week Parade
1. TITLE OF EVENT: ____________________________________________________
was approved last year, but cancelled due to hurricane Irene
2. IS THIS A NEW EVENT? It______________________________________________
Friday, Aug. 24, 2012

3. DATE(S) OF EVENT: __________________________________________________
7 am Stage at Jolly Roger
8 am Parade starts
9 am first Jeep reaches the Inlet Lot
10 am Clear the Inlet Lot
1 hour prior
_____________________________________________________________________
Page 1 of 9

______________________________________________________________________
N/a nothing to clean up
_____________________________________________________________________
_____________________________________________________________________
Parade staging will be at the Jolly Roger Parking Lot on 30th St. and Philadelphai Ave.
The route will be east from there and cross over Philadelphia and Baltimore Avenues to
_____________________________________________________________________
the beach access at 30th St.
_____________________________________________________________________
Then south on the beach, under the pier and off the beach at the NE corner of the Inlet
_____________________________________________________________________
Lot.
_____________________________________________________________________
_____________________________________________________________________
Will Lynch and Larry Sackadorf
8. APPLICANTS NAME: ________________________________________________

_____________________________________________________________________
Commander Hotel, OC Jeep Week and Broken Wing Productions
_____________________________________________________________________
10. MAILING ADDRESS: _________________________________________________
PO Box 4191, OCMD 21843
_____________________________________________________________________
410-2589-6166
410-352-3366
11. WORK PHONE: _____________________
HOME PHONE: __________________
sack@oceancityjeepweek.com
FAX: _________________________
E:MAIL: _____________________________
410-289-3998
12. IS ORGANIZATION NONPROFIT? No

IF SO, PLEASE SUBMIT PROOF OF NONPROFIT STATUS.
Larry Sackadorf

_____________________________________________________________________
_____________________________________________________________________
See ablove
15. COORDINATORS CONTACT INFORMATION: Same as above
410-352-3366
410-289-4346 (fire dept)
HOME: ___________________________WORK:
________________________
FAX:_____________________________CELL:
__________________________
410-289-3998 Commander Hotel
443-783-3289
sack@oceancityjeepweek.com
E-MAIL ADDRESS: ________________________________________________
Larry-s@mchsi.com, lsackadork@oceanicitymd.gov
OTHER: __________________________________________________________
Page 2 of 9
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Parade of jeeps on the beach from 30th St to the Inlet Lot
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

____________________________________________________________________
Commander Hotel, 1401 Atlantic Ave.
____________________________________________________________________
REQUIRE SUCH ACCESS? ______
IF SO, WHERE? _______________________
yes
____________________________________________________________________
____________________________________________________________________
30th St and Inlet
____________________________________________________________________
etc.): _______________________________________________________________
N/A
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
N/A
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
N/A
EMPLOY: ___________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Page 3 of 9

____________________________________________________________________
The staging area will be at the Jolly Roger parking lot prior to the parade.
____________________________________________________________________
Police control of the intersection of 30th St and Philadelphia Ave. and Baltimore Ave
would be helpful in the flow of parade start.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
IF SO, WHAT TYPE? _________________________________________________
N/A
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Rain or shine, unless determined unsafe by Police and/or Beach Patrol Officers
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
N/A
____________________________________________________________________
___________________________________________________________________
N/A
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS: _______________________________
____________________________________________________________________
N/A
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING (SPECIFIC SIZES &
QUANTITIES): ______________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
N/A
____________________________________________________________________
____________________________________________________________________
Page 4 of 9

No
IF SO, WHO WILL THE PROCEEDS BENEFIT? __________________________
In the future we may consider supporting a local charity
____________________________________________________________________
____________________________________________________________________
N/A
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
No
Please forward a copy of the approved Gaming/Raffle Permit, to the Private Events
Coordinator.
No

No
YOUR EVENT? _________________
No
No

No
AT YOUR EVENT? ___________IF
SO, PLEASE DESCRIBE INTENT (include
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Events Coordinator.
100
Standard Boardwalk, beach and Inlet
traffic (passers-by)
Page 5 of 9
HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________
We have contacted
all beach vendors on the citys database from the Inlet to 30 Street and all were very
____________________________________________________________________
supportive

____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
none
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
N/A

TRAVELING THE PARADE ROUTE: _______________
PLEASE DESCRIBE:
none
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
(5) YEARS: __________________________________________________________
____________________________________________________________________
OC Jeep Week 2010 and 2011
____________________________________________________________________
Red Knight 9-11 Remembrance Parade of Brothers
____________________________________________________________________
OC Powerboat Races
____________________________________________________________________
____________________________________________________________________
Barretts Chev./Jeep, Hoopers, Harborside, Bank of OC, Your Docs In, Delmarva
Offroad, Boomers, Countryside Caf, Dead Freddies, ASAP Printers, OC Customs of
____________________________________________________________________
Berlin, Fat Daddys (more to come)
____________________________________________________________________
Page 6 of 9
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NOT COVERED IN

____________________________________________________________________
none
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
XX

XX
____________TO
BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
Page 7 of 9

Signature on file
1-26-12

Signature on file
1-26-12

1-26-12
Signature on file
Page 8 of 9
Signature on file
1-26-12

1-26-12
Signature on file
Page 9 of 9

D. OC Rally Saturday, October 20, 2012
Coordinator and Nancy Howard, Event Coordinator

Name of Event: OC Rally
New Event: No
Date of Event: Sat., Oct. 20, 2012 with a rain date of Sun., Oct. 21, 2012
Date Application Received: February 13, 2012
Application Fee Paid: Yes/$25
Date Routed: February 13, 2012

Date Returned from All Departments: March 15, 2012
Total Cost to Town: $1,562.00
Things to Note:
This event is for anyone who has an OC license plate. Cars with this license plate would stage at 15th Street and then
drive down the Boardwalk. In the Inlet there would be ten tents (provided by the Downtown Association) for various
city organizations, including one for the Town of Ocean City. After riding down the Boardwalk, the participants
would gather in the Inlet Lot for a group photo taken from either the Ferris wheel or a ladder truck from the Fire
Department.
While the event application stated the event would take place from 8:00 am until 12:00 noon, the staff has asked the
event coordinator to begin later in the day, at 1 pm.
Expected number of participants is 250, though there could be more as there have been more than 1,200 license plates
sold.
The event coordinators requests the Town of Ocean City sponsor this event.
RISK MANAGEMENT Insurance certificate must be submitted prior to the event and all participating cars must
have current insurance.
FIRE MARSHAL An on-duty EMS unit will be provided if available. The coordinator must obtain tent permits
from the Office of the Fire Marshal.
PUBLIC WORKS Will provide cones to block off the Inlet Parking Lot as requested. The Inlet Lot will still be
open for paid parking at this time, so arrangements will have to be made for displaying passes to exit the lot without
paying for parking. Suggests all vehicles exit no later than one hour after the parade ends for free parking. Also,
please note that the Boardwalk is scheduled to be replaced from 4th to 15th Streets during this time. The parade route
may need to be modified. Cost for PW to support this event last year was $1,067.
OCPD Provide traffic control and staging of participants starting at 15th St. and the Boardwalk and Worcester Street
and Boardwalk. Manpower needed at 15th St. and Boardwalk, 15th St. and Baltimore Ave., and Worcester St. and
Boardwalk because the event is occurring on a Saturday. Two officers assigned to these posts will be required to
lead/end the parade. Total cost to the department is $495.00. Also requests PW establish a cone pattern just north of
the police substation in case of nice weather and an increased amount of pedestrians on the Boardwalk.
EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION, OCCC, and REC & PARKS No

Date Fees Received:
Amount:
Date Permit Issued:

Other:


RETURN APPLICATION TO: Private Events Coordinator
Town of Ocean City
200 125th Street
LMitchell@oceancitymd.gov
This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submitted
less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be
assessed for both Non-Profit organizations and For-Profit promoters. A new application
must be submitted annually for recurring events.

$100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and
$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean
block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up
and breakdown days are also subject to this fee assessment.
1. TITLE OF EVENT: __OC Rally__________________________________________
2. IS THIS A NEW EVENT? __2nd year for rally, first for the Halloween theme__________
3. DATE(S) OF EVENT __Sat., Oct. 20, 2012 (rain date 10/21)_______________________
4. STARTING & ENDING TIMES OF EVENT: 8 a.m. - noon______________________
5. PROJECTED SET-UP DATE (S) & TIMES: 10/22 8 a.m.______________________
_____________________________________________________________________
6. PROJECTED CLEAN-UP DATE (S) & TIMES: _10/22 noon____________________
______________________________________________________________________
much area will be used, etc.): 15th St. & Boardwalk to Inlet Parking Lot_____________
____________________________________________________________________
8. APPLICANTS NAME: Nancy Howard__________________________________________
.
9. ORGANIZATION REPRESENTING: __Downtown Association/Town of Ocean City_____

10. MAILING ADDRESS: PO Box 128, Ocean City, MD 21843_________________________
_____________________________________________________________________
11. WORK PHONE #_____________________HOME PHONE # 410-524-1881__________
FAX: _________________________ E:MAIL: neffiehoward@verizon.net
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS: _____________________________________
_____________________________________________________________________
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR: Nancy Howard/Bob Rothermel___________________
______601 Dory Rd. #3, OC 21842_______________________________________________
_____________________________________________________________________
15. COORDINATORS CONTACT NUMBERS:
HOME: ___410-524-1881__________WORK: ________________________
FAX:_____________________________CELL: __443-235-4405___________________
E-MAIL ADDRESS: __neffiehoward@verizon.net___________________________________
OTHER: __________________________________________________________
_Second year for a gathering of anyone who has an OC license plate. Expanding this year to
include a Halloween theme. Cars (many decorated and occupants in costume) will be staged at
15th Street and drive down the boardwalk. In the Inlet Lot will be 10 tents (Provided by the
Downtown Assoc) for various City organizations including one for the Town of OC. After
riding down the Boardwalk, cars will gather in the Inlet Lot for a group photo to be taken from
either the ferris wheel or the Fire Dept. ladder truck. Tents will be up until noon when the
gathering will disperse.
____________________________________________________________________
17. WHERE WILL EVENT HEADQUARTERS BE LOCATED?Not really applicable but Inlet
Lot is where most will gather after parade down Boardwalk_________________
REQUIRE SUCH ACCESS? __No____IF SO, WHERE? ________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
etc.): Tents and tables will be delivered to the Inlet Lot at approx.. 8 a.m. Sat.
____________________________________________________________________
DIAGRAM AND DESCRIBE HERE: __No___________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
EMPLOY: _Two monitors will control access to the Boardwalk.

A few cones to direct cars.
______________________________________________________________
IF SO, WHAT TYPE? __1 OC Paramedic unit, if possible
__________________________________________________________________
24. WHAT IS YOUR RAIN POLICY? __Rain date Sun. 10/21_______________
____________________________________________________________________
_Each vendor will be responsible for removing own waste________________
____________________________________________________________________
(TOILETS, HAND WASHING, ETC.)? __N/A_________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _A few OC organizations A
photographer will be taking photos as each car comes down the Boardwalk. All sales will be
made thru the Internet. DTA will get a small percentage of each sale.
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): N/A
Page 4 of 9
____________________________________________________________________
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? __Yes___________
IF SO, WHO WILL THE PROCEEDS BENEFIT? Downtown Association
____________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: _N/A_________________________________
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? ___N/A______________
Please forward a copy of the approved One Day Raffle Permit, to the Private Events
Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _10 small___

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal to
the Private Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR

EVENT? ___N/A______________
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? ____N/A_____________

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? ___N/A______________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to
the Private Events Coordinator.

AT YOUR EVENT? __N/AIF SO, PLEASE DESCRIBE INTENT (include
____________________________________________________________________
Events Coordinator.
37. EXPECTED NUMBER OF PARTICIPANTS: ___250 (hopefully more we have sold over
1200 of the OC licenses
38. EXPECTED NUMBER OF SPECTATORS: ___Nominal
HAVE YOU DONE SO? ___N/A__________WHO DID YOU CONTACT? _________
____________________________________________________________________
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
_Paramedic unit, a few traffic cones,
____________________________________________________________________
OBTAINED THIS PERMIT? N/A IF SO, PLEASE ATTACHED A COPY
Please forward a copy of the approved MDOT Highway Permit to the Private Events
Coordinator once you receive it.

TRAVELING THE PARADE ROUTE: ___N/A____________DESCRIBE: __________
____________________________________________________________________
(5) YEARS: 10/22/2011
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean Citys sponsorship policy. The application will
not be approved without sponsors. If no sponsors, please state No Sponsors in area
provided below.): Town of Ocean City
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN
____________________________________________________________________
__________We would like to have additional fees waived _____________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
An event diagram MUST be included for an event to be considered.
obtain, at the applicants own expense, general liability insurance coverage, which shall
include coverage for personal injury in the amount of one million dollars ($1,000,000)
single limit. Said insurance coverage shall name the Mayor and City Council as
additionalinsureds, with the address on the certificate listed as 301 Baltimore Avenue,
Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the
addition of the Mayor and City Council as additional insured, is also to be provided. The
certificate of insurance and the addendum shall be furnished to the Private Events
Coordinator, no later than 30-days before the private event.
XX TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
Page 7 of 9
APPLICANTS SIGNATURE___ __________________DATE_______
APPLICANTS SIGNATURE____ ____DATE________
APPLICANTS SIGNATURE___________ DATE_____ ___

Page 8 of 9
APPLICANTS SIGNATURE___ _______DATE___ _____
The applicant for the private event described in this application agrees to follow
guidelines provided and submit a complete application including all required submission
of materials.
The applicant agrees to abide by all provisions of the private event permit granted by the
Town and agrees to pay all fees and costs assigned to the permit. The applicant further
agrees to comply with all conditions of the use permit, which may be required by the
Mayor and City Council of the Town.
APPLICANTS SIGNATURE_____ _____DATE_______ _
Page 9 of 9

E. 3-Year Approval of Various Events Adding 2014 Date
1.
2.
3.
4.
5.
Boardwalkin for Pets Saturday, April 26, 2014

Easter Sunday Sunrise Service Sunday, April 20, 2014
Good Friday Crosswalk Friday, April 18, 2014
Knights of Columbus Procession Sunday, May 4, 2014
MD International Kite Festival April 25-27, 2014
April
Sun
Mon
Tue
1
Wed
2
Thu
3
Fri
4
Sat
5
10
11
12
13
14
15
16
17
18
19
Good Friday
Crosswalk
20
21
22
23
Easter Sunrise Service
27
28
29
24
25
26
MD Intl Kite Festival
Boardwalkin for Pets

OC Marathon
30
2014
May
Sun
Mon
Tue
Wed
Thu
1
Fri
2
Sat
3
Springfest
Springfest
Springfest
10
Springfest
Knights of Columbus
Procession
11
18
Crab Soup Cook-off
12
13
14
15
16
17
Cruisin OC
Cruisin OC
Cruisin OC
24
19
20
21
22
23
26
27
28
29
30
Cruisin OC
25
31
Ravens Roosts
Parade
2014
Ocean City Private Events 3-Year Approval

Name of Event: Boardwalkin for Pets
Date of Event: Requesting event approval for April 26, 2014
Cost to the Town of Ocean City to support this event: $ 286.22
Things to Note:
Kenille Davies for the Worcester County Humane Society was granted a 3-year event approval for the Boardwalkin
for Pets event. The dates approved were for April 30, 2011, April 28, 2012 and April 27, 2013.
Kenille Davies for the Worcester County Humane Society would like to continue this provision, and requests Council
approves this event for the date of April 26, 2014.
All appropriate documents have been supplied and fees have been invoiced.
OCPD Will notify shift, and have on-duty officers monitor the event.
Public Works Provides tables and chairs at designated locations and will provide 15-parking spaces in the Inlet Lot.
Costs associated with last years event were $286.22.
Risk Insurance Certificate to be submitted prior to the event.
Rec. & Parks Coca-Cola is now the Towns beverage sponsor.
Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism No comments.

Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________

Name of Event: Easter Sunday Sunrise Service
Cost to the Town of Ocean City to support this event: $3,190.64
Things to Note:
Norm Poultney for the OC Christian Ministers Association was granted a 3-year event approval for the Good Friday
Crosswalk event. The dates approved were for April 22, 2011, April 8, 2012 and March 31, 2013.
Norm Poultney for the OC Christian Ministers Association would like to continue this provision, and requests
Council approves this event for the date of April 20, 2014.
OCPD Will assign two officers from patrol to monitor the event, assist with traffic direction and pedestrian crossing.
Rec. & Parks Coordinate, manage and set-up the event per plan. Also provide chairs and bleachers. Total cost to
the department is $1,437.00.
Public Works Will set-up bleachers, platforms, podium and sound system. Will also open Caroline Street comfort
station at 5:00 am. Based on last years event, total cost to the department is $1,753.64.
Risk, Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism No comments.

Council Ruling: ________________________________________________

Name of Event: Good Friday Crosswalk
Cost to the Town of Ocean City to support this event: No foreseeable costs to the Town of Ocean City
Things to Note:
Norm Poultney for the OC Christian Ministers Association was granted a 3-year event approval for the Good Friday
Crosswalk event. The dates approved were for April 20, 2011, April 6, 2012 and March 29, 2013.
Norm Poultney for the OC Christian Ministers Association would like to continue this provision, and requests
Council approves this event for the date of April 18, 2014.
Risk, Rec. & Parks, Public Works, Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism
No comments.

Council Ruling: ________________________________________________

Name of Event: Knights of Columbus Procession
Date of Event: Requesting event approval for May 4, 2014
Cost to the Town of Ocean City to support this event: $594.70
Things to Note:
John Trainor for the MD State Council of the Knights of Columbus was granted a 3-year event approval for the
Knights of Columbus Procession. The dates approved were for May 14, 2011, May 5, 2012 and May 4, 2013.
John Trainor for the MD State Council of the Knights of Columbus would like to continue this provision, and requests
Council approves this event for the date of May 3, 2014.
Public Works Provides cones and labor for traffic control as requests. Costs associated with the 2011 event totaled
$396.70.
OCPD Will notify the appropriate commander/supervisor of the event and detail three officers to the event site to
assist with pedestrian safety. Total cost to departments is estimated at $198.00.
Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, Rec. & Parks, and Tourism No comments.

Council Ruling: ________________________________________________

Name of Event: Maryland International Kite Fest
Date of Event: Requesting event approval for April 25-27, 2014
Cost to the Town of Ocean City to support this event: $ 1,000.00
Things to Note:
Jay Knerr for the Maryland International Kite Expo., Inc. was granted a 3-year event approval for the Maryland
International Kite Expo event. The dates approved were for April 29-May, 1 2011, April 27-29, 2012 and April 2628, 2013.
Jay Knerr for the Maryland International Kite Expo., Inc. would like to continue this provision, and requests Council
approves this event for the dates of April 25-27, 2014.
Public Works Provides sand fence poles, tables, chairs, cones and a pole driver. Estimated cost to provide items
requested, and our service to deliver and return items to our facilities is $1,000.00.
Fire Marshal Must obtain a tent permit from the office of the Fire Marshal.
OCBP, Transportation, Emergency Services, OCCC, Rec. & Parks, Tourism No comments.

Council Ruling: ________________________________________________

11 NEW BUSINESS
Request to Relocate an Alley Located Bayside Between 67th
and 68th Streets
Presented by: Peck Miller
Diana Chavis
To:
Subject:
Attachments:
Diana Chavis
FW: request to relocate an alley
SHEET 1 final 67 th; SHEET 2 final 67th st
From: Peck Miller [mailto:peck@peckmiller.com]

Sent: Wednesday, March 28, 2012 11:49 AM
To: Diana Chavis
Subject: FW: request to relocate an alley
MayorandCityCouncil,
OnbehalftheoftheowneroftheCoastalHighwaybaysidepropertylocatedbetween67thand68thstreetsI
wouldliketorequestarelocationoftheplattedalley.Theproposedlocationwilllineupwiththenorth/southalley
thatrunsthroughtheblocktothenorthbetween68thand69thstreets.
Thankyou,
PeckMiller
Peck Miller
Coldwell Banker
443-880-2341 (cell)
410-723-5121 (fax)
peck@peckmiller.com
www.peckmiller.com
Diana Chavis
From:
Sent:
To:
Cc:
Subject:
Hal Adkins
Thursday, March 29, 2012 11:29 AM
Diana Chavis
Richard Meehan
Works Session On April 02, 2012 - Alley Discussion
Di:
IwantedtotakeamomenttocommentonPeckMillerstopicattheWorkSessionnextTuesday.ThoughIhavenotseen
anyspecificpaperworkthathemayhavesubmittedontheproposedalleyrelocationbetween67thand68thStreet,itis
myunderstanding,afterspeakingwithhimviaphone,thathesimplywishestoalignitwiththealleytothenorth
(between68thand69th)inlieuofitscurrentalignmentwiththealleytothesouth(67thto66th).
Ifthatishisrequest,onbehalfofplanningeffortsintheDepartmentofPublicWorks,Iseenoproblemwiththerequest.
HisrequestwillhavenobearingonanyplanningissueswehaveconcerningTownpropertylocatedbetween66thand
67thStreet.
Thanks
Hal O. Adkins
Director
DepartmentOfPublicWorks
20465thStreetBuildingE
OceanCity,Maryland21842
(410)5247715(Office)
(443)2354440(Cell)
(410)7231832(Fax)
hadkins@oceancitymd.gov
Care Enough To Act. :)
Control The Outcome Of The Next Chapter In Your Life.

14 ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY SOLICITOR
A. First Reading Ordinance to Amend Chapter 14
Entitled Businesses and Chapter 90 Entitled Traffic
and Vehicles (adds rules and regulations for small
displacement vehicles such as mopeds, motor scooters
and scoot coups)

B. First Reading Ordinance to Amend Chapter 110
Entitled Zoning (changes conditional use section to
allow for rental of small displacement vehicles)

C. Resolution Establishing Municipal Bus Fares To and
From West Ocean City Park and Ride (increases Park
and Ride shuttle fare to $3 ride all day or $1 per
boarding)

15. ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY MANAGER
A. Bid Award Recommendations for Virtual Desktop
Project; Beach Patrol ATVs; and Art League
Building
INTEROFFICE MEMORANDUM
TO:
MAYOR MEEHAN
FROM:
TERENCE J MCGEAN
SUBJECT:
BID AWARD, VIRTUAL DESK TOP PROJECT
DATE:
3/23/2012
CC:
NANCY BLOXOM, ROBERT MORAND
Bids for the Virtual Desktop project were received via Emaryland Marketplace as previously
approved by the Council. Three items were bid for this project as follows:
Wyse Xenith Zero Client: This is the piece of hardware that replaces the PC itself, we are
purchasing 91 clients and recommend award to the low bidder ePlus Technologies, Columbia, MD
for $22,808.24.
VMWare Software Licenses: This is the primary infrastructure software that resides on the
Network Servers, we are recommending award to the low bidder ePlus Technologies, Columbia, MD
for $17,061.27
Citrix Zen Desktop Software: This is the software that operates each desktop, licenses are sold in
bundles of 50 and therefore we are purchasing two 50 bundles to support the first phase 91 users.
The apparent low bidder was endpoint Solutions, California, however ePlus was only slightly more
($174 on a $15,600 purchase). Given that ePlus was the low bidder on the first two items, we would
prefer to purchase the desktop software from them as well in order to avoid finger pointing between
multiple vendors should we have any issues during implementation. Therefore we recommend award
to the second low bidder, ePlus Technologies, Columbia, MD in the amount of $15,697.00
Total price for these items as recommended is therefore $55,566.51 versus the staff estimate of
$61,316. As a reminder to the council., this project allows us to replace 91 outdated PCs for the
budgeted price to replace 66.
A full bid tabulation is attached.
.
VirtualDesktopProjectBidResults
Description
LowBid
Bid2
Bid3
Bid4
Bid5
Bid6
Staff
WyseXenithZeroClient
ePlus
knottech
Aprisa
Gantech
Howard
22,808.24 23,205.00 24,115.00 24,695.58 25,571.00
27,118.00
VMWareSoftwareLicense
ePlus
EnPoint
Maranatha AMDEX
Knottech ALL3
17,061.27 17,430.60 17,791.79 17,866.00 18,176.94 20,620.00
18,162.00
CitrixXenDestopSoftwarex2
EnPoint
ePlus
DebbTech
15,523.44 15,697.00 40,000.00
16,036.00
TotalProject
55,566.51
61,316.00
MEMORANDUM
DATE: 3-23-12
TO: Richard Meehan, Mayor/Interim City Manager
FROM: Joe Sobczak, General Services Director
SUBJECT: Beach Patrol (3) Honda ATVs
Pursuant to the Town of Ocean Citys departmental sealed bid process the bids for Beach
Patrol Honda ATVs were opened in the Purchasing Department on March 23th, 2012.
This bid is for replacement of ATVs that were disposed of at auction last fall.
Beach patrol Lt. Ward Kovac and I have reviewed the bids and the bidder recommended
is the low bidder and does meet the specifications.
I recommend that the bid be awarded as follows.
Petes Cycle Company, Baltimore, Maryland in the amount of $5181 each.
This award represents a total cost of $15,543 vs. a budget allocation of $15,600.
Thank you.
BID SPREAD SHEET

THREE (3) HONDA FOURTRAX RANCHER 4X4 TRX420FM ATVS
Vendor
Diamond Motor Sports
4595 S. Dupont Hwy
Dover, DE 19901
302-697-3222
Horner Honda
1135 S. Salisbury Blvd
Salisbury, MD 21801
410-749-6661
Petes Cycle Company
7511 Bel Air Road
Baltimore, MD 21236
410-663-8556
Talbot Power Sports
9477 Ocean Gateway
Easton, MD 21601
410-822-1766
Cycle World Honda
7930 Pulaski Highway
Baltimore, MD 21237-2714
410-574-6800
BID BOND: YES

NO X
STAFF ESTIMATE
BUDGET ALLOCATION $15,600.00
$6,000 each
$5,526 each
$5,181 each
No response
No Response
INTEROFFICE MEMORANDUM
TO:
MAYOR MEEHAN
FROM:
TERENCE MCGEAN
SUBJECT:
ART LEAGUE BID AWARD RECOMMENDATION
DATE:
3/29/2012
CC:
COUNCIL AGENDA
I have reviewed the bids for the Art League Building project. The following bids were received:
ArtLeagueBuildingConstruction
BidTabulation
Bidder
HarkinsContracting
Amount
753,348.00
807,694.00
825,098.85
850,000.00
899,000.00
1,040,000.00
StaffEstimate
750,000.00
GillisGilkerson
RBCI
MitrecicBuilders
BuntingConstruction
WillowConstruction
Bond
Addendums
yes
all
yes
all
yes
1,2,3only
yes
all
yes
all
yes
all
Subsequent to the bid opening, the Architects and I met with the apparent low bidder to review
their scope of work and explore additional cost reductions. We have been able to reduce the cost to
$702,184. A number of modifications were made to achieve these savings, most notable was a change
in the floor finish from a wood laminate to a vinyl system and changing the stair and rail material
from mahogany to red oak. The full Art League Project Budget now stands as follows:
Geotechnical investigation printing costs:
Building Construction Cost
Site work materials and subcontractor costs
Elevator materials ( expect added cost reduction)
Contingency
$7,000
$702,184
$40,000
$39,000
$11,816
=======
Total Budget
$800,000
I therefore recommend award to the apparent low bidder, Gillis Gilkerson.

15. ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY MANAGER
B. Approval of Taxi Medallion Transfer
2012MEMORANDUM
CITYCLERKSOFFICE,TOWNOFOCEANCITY,MARYLAND
TO:
Mayor&Council
DATE:Thursday,March29,2012
FROM:KellyL.Allmond,CityClerk
SUBJECT:TaxiMedallionTransfer#167

Irequestyourapprovalofthefollowingtransfer:
TaxiMedallion#167
DateofSale:March19,2012
Seller:JamesE.Yambor,Independent
Buyer:FadoulHachimBergou,NewIndependent
Amount:$6,000.00
TransferFee:$1,500.00PaidinFull

16 COMMENTS FROM CITIZENS - 5 MINUTE TIME
LIMIT

17 COMMENTS FROM THE MAYOR AND CITY
COUNCIL

Ocean City Council Agenda For April 2, 2012

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AGENDA

MAYOR AND CITY COUNCIL REGULAR SESSION

Pension Meeting of February 15, 2012

7. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

E. 3-Year Approval for Various Events Adding 2014 Date

REGULAR SESSION -MAYOR AND CITY COUNCIL

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

Monday, April 2, 2012 5:00 p.m.

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

REGULAR SESSION -MAYOR AND CITY COUNCIL

REPORT OF CLOSED SESSION

REGULAR SESSION -MAYOR AND CITY COUNCIL

REGULAR SESSION -MAYOR AND CITY COUNCIL

Pension Meeting of February 15, 2012

REGULAR SESSION -MAYOR AND CITY COUNCIL

DESIGNATING APRIL 27, 2012 AS ARBOR DAY

REGULAR SESSION -MAYOR AND CITY COUNCIL

OCEAN CITY-BERLIN OPTIMIST CLUB 40TH ANNIVERSARY

REGULAR SESSION -MAYOR AND CITY COUNCIL

Mayor and City Council

Diana Chavis, Executive Office Associate

March 28, 2012

Ocean City University

I am honored to present municipal citizenship diplomas to the 2012 graduating class of

REGULAR SESSION -MAYOR AND CITY COUNCIL

1st Grade Boardwalk

Offshore Boat Race

ESA Surf Event Rain

Crab Soup Cookoff

1st Grade Boardwalk

ESA Surf Event Rain

Beach Lights Tentative

Beach Fireworks Tentative

July 4th Concerts and

Sunset Park Party

Beach Fireworks Tentative

Sunset Park Party

Beach Fireworks Tentative

Sunset Park Party

Beach Fireworks Tentative

Sunset Park Party

Jesus at the Beach

Jesus at the Beach

Run Swim Run

ESA Surf Event

Jesus at the Beach

Jeep Parade on the

Ocean City Special Events Private Events

Multiple Dates See below

Date Application Received: January 30, 3012

Application Fee Paid:

Date Routed: January 30, 3012

Total Cost to Town: $6,124.88 for total series

Comments from Department Representatives:

Date on Council Agenda: April 2, 2012

PRIVATE EVENT APPLICATION

NON-REFUNDABLE APPLICATION FEE:

Private Events Coordinator

A non-refundable application fee must accompany this document.

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

8. APPLICANTS NAME: ________________________________________________

10. MAILING ADDRESS: _________________________________________________