Rabi` Al-Thani 8, 1432

th
March 13 , 2011
ISGL Board Meeting
Type of meeting: Monthly regular

Br. Naushad Sayed, Br. Amin Arif, Br. Souheil, Sr. Nargis Sayed, Br. Tariq Rahman, Br. Jawed
Attendees:
Ahmed, Br. Nasser, Br. Shahid

Minutes
Agenda item: Membership drive Presenter: Br. Omar Ashraf

Br. Ashraf was unable to attend the meeting. He updated Br. Kamran who requested on his behalf
Discussion:
to table the membership update to the June meeting.

Agenda item: Fundraising committee proposal Presenter: Br. Nasser

Discussion involved defining a mandate and a review of the current financial situation. Currently,
Discussion: for operations the donation box is becoming so critical due to our inability to raise enough
resources in the fundraising. Any shortfalls in the donation box operation funds are jeopardized.
Furthermore, when we have external fundraisers during Jumua we lose income from the box –
Jumua attendees tend to give for the fundraising instead of the box.

Conclusions:  Imam to insist and emphasize box donations – As he is currently doing

 Limit Jumua fundraisings for outside mosques and organizations and board to be stricter
in considering external fundraisers (unanimously approved)

Agenda item: Board/community relationship, how to improve Presenter: Br. Souheil

Discussion: Discussion tabled to next meeting (until a larger group of members is present)

Agenda item: Visa sponsorship to Islamic organizations Presenter: Policy

Per the discussion in the February meeting BOD reaffirm its strict policy to NOT sponsor visa
Discussion:
applications to any persons or organizations (unanimous)

Agenda item: Meta agenda Presenter: Br. Souheil

Discussion: Most agenda items and all the meeting is dedicated to day to day issues. There is a dire need to
allocate time and an agenda item for vision, forward looking activities including and not limited to
brainstorming about potential future needs of our community.
Conclusions:  Add an agenda item dedicated to future requirements and needs.
 All board members to participate by adding elements to this item
Agenda item: Update – form for personal functions in the masjid Presenter: Sr. Nargis
Discussion: Sr. Nargis presented a well written form

Conclusions:  Need to have a central location for a calendar to avoid conflict

 Require the form to be submitted electronically to avoid requests being delayed or
forgotten. Link the form to info@isgl.org
 Add to the form:
o Policy
o Requester signature
o Number of expected guests
o Require the presence of the requester to the activity

Action items Person responsible Deadline

 Update the form and send to BOD for review and final approval Sr. Nargis 04/10/2011
 Create a Google calendar to be used for all masjid activities Br. Jawed 04/10/2011
 Review the email (info@isgl.org) for requests and forward as soon as Br. Jawed As
received requested
 Upload the form to the website TBD 04/10/2011
Agenda item: Construction update Presenter: Sr. Nargis
Discussion: Sr. Nargis presented an update. Work has been complete with minor touches to be finished. Total
cost of the project is almost $37K which includes:
 School office
 Back wall (hallway and exterior wall)
 Partitions for the school
 Ladies Wudhu area
 Men’s Wudhu area and bathroom including a handicap bathroom
 Sump pump repair

Conclusions:  Observations and items to be reviewed with the contractor :

o Some uneven tiles
o Rattling noise from faucets
o Coat hooks
o Large water flow (water conservation)
o Possibility of taking the exhaust outside the building (recommendation by Br.
Shahid

Action items Person responsible Deadline

 Maintain cleanness and clearance in handicap bathroom (no storage) All NA
 Add notes for: No storage in handicap bathroom and NO feet washing Br. Naushad 04/10/2011
in the sink (Can damage sink)

 Leave one vacuum cleaner in the kitchen for sisters’ use and the other Br. Arif 04/10/2011
two behind the minbar or in the library area
Agenda item: Zakat disbursement: review uncompleted forms Presenter: Br. Tariq
Discussion: Forms reviewed for a second time. Imam did not complete the forms that were incomplete.
After review it became clear that the adopted policy addressed future disbursements while old
forms are still a liability for ISGL and corrective action has to be initiated.

Conclusions:  Create an investigation committee to review and evaluate the old forms and old
disbursement for any potential issues and propose corrective action. Br. Nasser to head
the committee. (members unanimously agree)
 No ISGL employee (Imam) or representative (BOD) is allowed to collect money
independently for any purpose. If donations are received (cash or otherwise) have to be
submitted to ISGL treasurer to be deposited into ISGL accounts. POLICY

Action items Person responsible Deadline

 Committee formation Br. Nasser 03/20/2011
 Present findings and recommendations (corrective action) Br. Nasser When
complete
Agenda item: ICNA Relief USA- Fundraising Request Presenter: ALL

Discussion: BOD unanimously decided NOT to allow the fundraising (see fundraising agenda item).

Agenda item: Committee update Presenter: Owners

Action items Person responsible Deadline
 Committee heads to send/present update on their progress Owners 04/10/2011
Islamic Society of Greater Augusta- Fundraising
Agenda item: Presenter: Br. Arif
Request

Discussion: BOD unanimously decided NOT to allow the fundraising (see fundraising agenda item).

Imam signing of performance criteria and timesheet

Agenda item: Presenter: All
submittal

To date nothing was received from Sh. Hannan. BOD is required to review and take action to
Discussion:
enforce all decisions

Action items Person responsible Deadline

 Board to meet in an emergency session to review reasons for failure Br. Kamran 03/20/2011
and decide on action