By: Esther Martinez

TABLE OF CONTENTS
Lesson 1: Word Window
WORD WINDOW TOOLBARS

Lesson 2: Fonts
FORMATTING FONTS FONT EFFECTS

Lesson 3: Paragraph
ALIGNMENT LINE SPACING AND INDENTION

Lesson 4: Bullets and Numbering Lesson 5: Tools

WORD COUNT SPELLING AND GRAMMAR WORD THESAURUS

Lesson 6: Columns Lesson 7: Clipart and Word Art

CLIPART PICTURES WORD ART

Lesson 8: Table
CREATING A TABLE PARTS OF A TABLE MERGING CELLS SPLITTING CELLS INSERTING BORDERS SHADING CELLS

Lesson 9: Margins, Page Numbering, Headers and Footers

MARGINS PAGE NUMBERING HEADERS AND FOOTERS

Lesson 10: Labels Lesson 11: Mail Merge

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Lesson 1: Word Window

WORD WINDOW To get to the Word Window you go to Start Programs Microsoft Office Microsoft Word OR You can double click the MSWord icon on the desktop if it is there.

TOOLBARS The main toolbars in MSWord are Standard and Formatting, The Menu Bar is below the Title Bar, and has different menu options. The Standard Toolbar has special tools like: opening a document, saving a document, printing a document, spell check and more.

The Formatting Toolbar is used to format your text, for example bold, italics, underline, change font size and much more.

You can change the toolbars by going into View Toolbars and click or unclick your choice.

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Lesson 2: Fonts
FORMATTING FONTS To format fonts you can go to the Formatting Toolbar, you have the option change the size of our text, bold, underline and many more options.

The Formatting Toolbar has an option to change the size of your text. Click the arrow next to the number, and you can make the text bigger or smaller.

FONT EFFECTS With the font effects you can change the appearance of the text, for example bold, italic, underline, strikethrough, subscript, superscript, SMALL CAPS...

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Lesson 3: Paragraph
ALIGNMENT You can change alignment by using the right, centre or left button on the Formatting Toolbar.

LINE SPACING AND INDENTION To change the line spacing or indention (or alignment) go to Format Paragraph and you get to this:

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Lesson 4: Bullets and Numbering

Bullets and Numbering are usually used for lists or for order of importance. To put text in bullets you highlight the text you want in bullets/numbering, go to Format Bullets and Numbering and choose which bullet you would like to use or numbering.

Or you can go to the Formatting Toolbar and click Bullets or Numbering.

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Lesson 5: Tools
WORD COUNT If you need to do a 200 word book report then this next trick is for you. Word Count is a tool that helps you to count how many words you have typed. Go to Tools Word Count

SPELLING AND GRAMMAR Spell Check, checks your spelling and grammar as you type. If a word has a red wavy line under it, it means the spelling of the word is incorrect. If the grammar is incorrect there will be a green wavy line under the sentence/ word.

WORD THESAURUS If you would like to use a different word with the same meaning, you simply highlight the word right click and go down to synonyms and you will see choices to pick from.

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Lesson 6: Columns
To create columns you go to Format Columns and you get something like this:

Choose how many columns you want, and you can also choose whether you want it right or left. Beneath the column options, there is width and spacing. With width and spacing, you can choose how close or far apart you want your columns to be. You also have the option of using columns on your whole document or on the current page...

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Lesson 7: Clipart and Word Art

CLIPART When you want to add media in a document, clipart is what you need. To use clipart you go to Insert Picture Clipart, you then get a panel on the right side. Type what you are looking for, for example type in music if you want something related to music. You can be more specific and type music notes and it will show music notes... You can get sounds, movies, and photographs.

PICTURES You can edit pictures with the Drawing Toolbar which can be found when you go to View Toolbars Picture

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Lesson7: Clipart and Word Art (Continued)

WORD ART Word Art is used for when you are making posters, flyers, scrapbooks and more. Word Art allows you to move, turn and stylize your text. This special feature is not available in font formatting, can find it when you go to Insert Clipart Word Art Pick your style:

Type your text, pick font style and size:

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Lesson 8: Table
CREATING A TABLE To create a table go to the Menu Bar and click Table Insert Table and type in the number of columns you would like.

Or if you have the Insert Table icon in the Standard Toolbar you also click it, and highlight how many columns and rows you want. Once you have your table you can start to type your text in the cells.

The Table Toolbar has what you need to format a table, for example changing the line style, adding borders to the table and more.

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Lesson 8: Table (Continued)

PARTS OF A TABLE
ICON NAME Draw Table Eraser Line Style Line Weight Border Colour Outside Border Shading Colour Insert Table Merge Cells Split Cells Alignment Distribute Rows Evenly Distributes Columns Evenly Change Text Direction DESCRIPTION OF WHAT IT DOES Inserts a table where you drag in the document. Column & row line are added after. Erases line(s). Changes the style of the line. Makes line thin or thick. Changes the colour of the border. Gives the option of putting a border all around a cell(s)/ table or no borders. Shades the colour of the cell(s). Inserts a table. Makes cells into one. Makes cells into more cells. Aligns text in cell/ table...top left, center... Distributes the rows evenly. Distributes the columns evenly. Changes the direction of the text in cell/ table...

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Lesson 8: Table (Continued)

MERGING CELLS To merge cells highlight the cells you would like to merge, go to the Menu Bar Table Merge Cells.

Or you can highlight the cells and instead of going to the Menu Bar, go to the Table Toolbar and click the Merge Cells icon. SPLITTING CELLS To split cells you can go to the Menu Bar Table Split Cells or go to the Menu Bar, go to the Table Toolbar and click the Split Cells icon. INSERTING BORDERS To insert a border, highlight the cell(s), go to the Table Toolbar and click the Line Style icon, you then have many choices to choose from.

SHADING CELLS To shade, you highlight the cell(s) you wish to shade, and click the Shading Colour icon (the pain bucket), and choose a colour from the many choices.

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Lesson 9: Margins, Page Numbering, Headers and Footers

MARGINS Margins make the measurements of the edge of your page, where your text will start and end. To change margins go to File Page Setup click on Margins Tab and change the measurements. You can put the measurements as centimetres or inches.

The grey areas will be your margins. PAGE NUMBERING Page Numbering is used to put numbers on your pages, so your reports or documents will be in order. To put Page Number on your Word Document go to Insert Page Numbers and choose Bottom of page (Footer) if you would like the page number at the bottom of the page. Or you could choose Top of page (Header) to put it at the top of the page (you have the option of putting a page number on the first page). HEADERS AND FOOTERS If you have multiple pages in a document Headers and Footers are very useful for that job. They allow you to place information (ie. date, your name, page numbers...) at the top or bottom of your document on each page. To insert a header and/ or footer go to View Header/ Footer and type your information.

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Lesson 10: Labels

To create labels go to Tools Letters and Mailings Envelopes and Labels and click the Labels tab and type the information you need.

Next, type in the information that you would like the label to have. Click Print when you are ready.

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Lesson 11: Mail Merge

If you need to send the same letter to several people but change some parts each time, then use Mail Merge. Mail Merge allows you print mailing labels, create address lists, distribute personalized handouts, or send multiple e-mails to several people. Steps to use Mail Merge: 1. Write out your letter and save document 2. Go to Tools Letters and Mailings Mail Merge Wizard 3. A panel will appear, under Select Document Type click Letters. After, click the Next: Starting Document at the bottom of the panel.

4. Under Select Starting Document, click on Use Current Document (your letter). After click the Next: Select Recipients at the bottom of the panel.

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Lesson 11: Mail Merge (Continued)

5. Under Select Recipients select Type New List, or choose the one of the other options if you have contacts saved. After click Create to make a new list.

6. Next a window will appear and fill out the contact information, to add a new contact click New Entry, to delete click Delete Entry, and you can also customize to change the entries.

Lesson 11: Mail Merge (Continued)

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7. When you are finished adding your contacts, press the x button and it will directly take you to a window to save your list. Click Save and click on Next: Write your Letter on the bottom of the panel. 8. A new panel will appear with the options of a greeting block, address line etc. Place your cursor at the beginning of the first word in the first paragraph. Enter twice and choose what you would like on the panel

9. When you click Address Block a window comes up with options on how you would like the address to look like. When you are done click OK.

Lesson 11:

Mail Merge (Continued)

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10. When you click Greeting Line a new window will appear. Choose the Greeting line format and the Greeting line for invalid recipient names, and then click OK.

11. At the bottom of the panel, click on Next: Preview your letters. Choose the recipients you would like the letter to be sent to. Save you work. 12. When you are ready, you can print your letter. On the panel click on Complete the Merge and Print.

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