Project Management

Projects and Project Managers

Project a [temporary] sequence of unique, complex, and connected activities having one goal or purpose and that must be completed by specific time, within budget, and according to specification. Project manager - the person responsible for supervising a systems project from initiation to conclusion

Project Management
Project management the process of scoping, planning, staffing, organizing, directing, and controlling the development of an acceptable system at a minimum cost within a specified time frame.
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Project Management
The application of knowledge, skills,

tools and techniques to project activities to meet project requirements

Organizing and managing resources so

the project is completed within defined scope, quality, time and cost constraints

Characteristics of a Project
1. Mission 2. Ownership 3.Terminal stage 4.Team-work 5.Uniqueness 6.Risk & Uncertainty 7.Sub-contracting 8.Customer- specific 9.Life-cycle 10.Unity in diversity

Project Management Functions

Scoping setting the boundaries of the

project Planning identifying the tasks required to complete the project Estimating identifying resources required to complete the project Scheduling developing a plan to complete the project Organizing making sure members understand their roles and responsibilities Directing coordinating the project Controlling monitoring progress Closing assessing success and failure

Steps in Project Management

1.Initiation and Defining 2. Project Planning 3. Project Execution 4.Project Completion

Why Project Management?

Todays complex environments require

ongoing implementations Project management is a method and mindseta disciplined approach to managing chaos Project management provides a framework for working persistent change

Purpose of Project Management

Ensure meeting the project objectives within

the allocated schedule & budget Communication Meetings Reviews Authorization Record Keeping Monitoring (testing) Control

Measures of Project Success

The

resulting information system is acceptable to the customers (e.g. users, managers). The system was delivered on time. The system was delivered within budget.

Causes of Project Failure

Failure to establish upper-management

commitment to the project Lack of organizations commitment to the methodology Taking shortcuts through or around the methodology Poor Project management

Feature creep uncontrolled addition of technical features of a system. Scope creep unexpected and gradual growth of requirements during a system development project.

Causes of Project Failure (continued)

Premature commitment to a fixed budget and

schedule Poor estimating techniques Over-optimism Inadequate people management skills Failure to adapt to business change Insufficient resources Failure to manage to the plan

Manage the Project

Successful project management is delivering a quality product that meets the customers requirements within time, scope, and budget.

PM Triple Constraints
Time Cost Scope
Manage these or they will manage you!

Overview of Project Management

Designed to manage or control company resources on a given activity, within time, within cost and within scope. Time, cost and scope are the constraints on the project.

Customer Satisfaction

Resources Resources
SCOPE