12-Mar-09 1

US Army Corps of Engineers

Afghanistan Engineer District
BASIC CHANGE
DOCUMENT
(BCD)

Ready-Relevant-Responsive-Reliable
12 Mar 2009
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Prepare the BCD
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Prepare the BCD
Accept the next available
number. Do not change the
prefix as this is your office
designation in RMS.
Use only for 2-part modifications (very
rarely used). Consult Chief of CAB before
assigning multi-part designation to your
change request
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Prepare the BCD
Step 1. Enter Change Request Title
Be descriptive but short. Avoid Misc
Changes, etc. Add site name, period of
delay, if applicable
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Step 2. Enter Inception Date Todays date
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Step 3. Enter Mod Required Date based on YOUR ESTIMATED VALUE
of the mod. This is the estimated signature date. (Do NOT accept the
default date that the program enters for you).
Mods from $0 to $24,999 = inception date plus 60 days
Mods from $25,000 to $99,999 = inception date plus 90 days
Mods from $100,000 to $499,999 = inception date plus 120 days
Mods over $500,000 = inception date plus 180 days
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Prepare the BCD
Step 4. Enter your last name (dont use your initials, were not here long
enough to remember your initialswe do remember your name)

If you use the pick list and your name/title is incorrect or missing, go to
the slides at the end of this presentation to fix it.
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Prepare the BCD
Choose the correct Agency Code:
Allowable codes have an arrow
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Prepare the BCD
Choose the correct Reason Code:
Allowable codes have an arrow
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Prepare the BCD
Choose the correct Mod Type Code:
All mods are Bilateral
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Prepare the BCD
Enter the Approval team:
COR:
Program/Project Manager:
YOUR ACO:
If BCD is not approved or placed on
another mod put in date here
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Accept the item number
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Prepare the BCD
Enter change request title, your estimate of the money and time that
you feel the contractor should receive to accomplish this modification.
Enter Spec paragraph and contract drawing numbers, if applicable
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Prepare the BCD
Enter detailed scope of work. Click the edit button to open a larger screen; use the spell check button
The BCD SOW should be as detailed and clear as possible to include exactly which site, what the
change is, changes to the specifications, drawings, codes, requirements, quantity, quality, time period
evaluated for time extensions, etc.
The BCD SOW will be used to create the RFP letter and SF 30 modification document.
The BCD SOW should be detailed enough so that an Independent Government Estimate (IGE) can be
produced, using only this document (and any applicable attachments) as the basis.

You and the contractor may understand what is being asked of them, but the BCD SOW should be written
so that ANYBODY can clearly understand what the change is.

See next slide for time extension information
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Time Extension Description of Change:
It has been determined that delay in performance of work under this contract was by reasons
beyond the contractors control and without his fault or negligence; namely (enter type of
delay: security, access, rain, snow, etc) during the period month year thru month year,
which delayed work progress. Therefore, it is understood and agreed that the contract
performance time is extended xx calendar days at no additional cost to the Government.

Time Extension Reason for Change:
Describe conditions which caused the delay. Include QA reports, weather analysis
spreadsheet, emails, etc to support the decision to allow the time extension.


Prepare the BCD
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Prepare the BCD
Enter change in drawings. If none, leave blank
Do not put time or money in any of theses areas
because it will print out on the RFP of which the
contractor gets a copy of.
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Prepare the BCD
Enter change in specifications. If none, leave blank
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Prepare the BCD
Enter reason why the mod came into being. Reference
email messages, correspondence, meetings etc
When all blocks are completed, close the BCD item
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Prepare the BCD
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Prepare the BCD
Remove any check marks not needed; add information as it happens.
This is a living screen that details the actions as they occur.
Todays date
(date of BCD)
Click this radio button to include modification in the CWE
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Prepare the BCD
Remove any check marks not needed; add information as it happens.
This is a living screen that details the actions as they occur.
If revised plans are required, enter date that you requested drawings
from Engineering; the due date; who is preparing them; when you received them.
If no revisions are needed, remove the check mark
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Prepare the BCD
Remove any check marks not needed; add information as it happens.
This is a living screen that details the actions as they occur.
If revised specifications are required, enter date that you requested them from
Engineering; the due date; who is preparing them; when you received them.
If no revisions are needed, remove check mark
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Prepare the BCD
Remove any check marks not needed; add information as it happens.
This is a living screen that details the actions as they occur.
A government estimate is required for any modification greater than $100,000 in value.
Enter date that you requested the estimate from Engineering; the due date; who is
preparing the estimate. When you receive the estimate, enter date received, amount and time.
If an estimate is not required, remove the check mark.
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Prepare the BCD
Remove any check marks not needed; add information as it happens.
This is a living screen that details the actions as they occur.
RFP letter date; proposal due date in RFP letter
(Office Engineer Function)
When contractors proposal is received, enter the letter
in correspondence and enter the received date, amount and
time requested here
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Prepare the BCD
Office Engineer adds money here when the PR&C is received
This screen for info only; this is an office engineer responsibility
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Prepare the BCD
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Import any supporting documents hereemails,
letters, weather sheets, QA/QC narrative reports,
serious incident reports, etc
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Sign the BCD
Click the BCD button. The BCD will open.
Click the Print button in the top right-hand corner.
Change the printer to Adobe pdf
Choose a file location for the BCD. The BCD will appear on
your screen in a pdf format.
Click the Sign icon at the top or from the Advanced menu
Choose Place Signature.
Using your mouse, click and drag to draw the area where you
would like your signature to appear. Follow instructions in the
Adobe program to complete the signature.
Re-save the file.
Close the adobe version of the BCD
See next page
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Print the BCD
Click the close button to exit the BCD. You may receive
the error message below. Choose No to exit the BCD.
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Sign & Route the BCD
Now that the BCD is complete,
Requested by:
COR (preparer) will review, print to adobe and sign the BCD (use the sign feature of
Adobe)
Email the BCD to the PM
Recommended by:
PM will review and sign the BCD (use the sign feature of Adobe)
Request a PR&C in the amount of the initial estimate
Email the BCD & PR&C to Administrative Contracting Officer (ACO)
Approval by:
ACO will review and sign the BCD (use the sign feature of Adobe)
ACO will assign change to an Office Engineer
Office Engineer
Review BCD for complete SOW and funding estimate
Prepare RFP for ACO signature
Import signed BCD and RFP into RMS correspondence
Email RFP to contractor with copy to COR & PM
Notify PM that an IGE is required
PM
Contact PA for Engineering labor code
Request IGE from Engineering

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Fix your Signature Block
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Personnel list, change to the
Other District Personnel List.
Find your name in the list.
Click to highlight your name.
Choose Edit.
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Fix your Signature Block
Change your Abbreviated Name to your full last name
Edit your Signature Block
Add any other Signature Blockyou
can have as many as you need
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