6

Do Do Not
.dedicate a copier/scanner during exam time
to scanning with one additional machine as a
back up
.select a copier/scanner that is located in a
high traffic area during exam time
.perform a test scan prior to scanning exams.
Check Network Settings: Multi-Page tif, two-
sided image
.scan sheets as a 1 sided image, as a pdf or
scan to email
.maintain clean scanning environment. The
glass, the edges of the machine and feeder
trays should be kept in good working order
.use a dirty scanner
.use a scanner that is broken in any way
.keep batches small. Less than 15 per batch
is ideal
.scan more that 15 answer sheets in a batch
.try and preserve the integrity of the answer
sheets. Handle only as much as needed.
.prevent damage by not using rubber bands
or paperclips on sheets.

.use crumpled, creased, or damaged answer
sheets.
.use photo-copied answer sheets
.make any stray marks on the answer sheets
.cross off and replace name on answer sheet
.use blue or black ink on answer sheets.
Black is best.
.use gel pens, sharpie markers, pencil, or
erasable pens
.maintain constant and clear communication
between all parties involved
.be afraid to ask for help.
.scan the answer sheets 1 time only .scan answer sheet until it is completely
(100%) filled out (all credits should be filled
in)
.have access to Student data for walk in
students
.scan answer sheets with missing
demographic data
.develop a scanning schedule
.administer clear directions to teachers
regarding the scanning process

.know support persons name and phone
number at the RIC


(Figure 2)
Scanning Reminders