Guidelines

for Practical
Training in
Industry
21
st
April to 19
th
July
2014
Faculty of Engineering
and Built Environment

Tunku Abdul Rahman
University College
Prepared by Industrial Training
Committee, Faculty of Engineering
and Built Environment.

For internal circulation only.
All rights reserved.
Page 2 of 25

Table of Contents



1 Introduction ........................................................................................................................ 3
1.1 Course Objectives ....................................................................................................... 3
1.2 Course Learning Outcomes ......................................................................................... 3
1.3 Industrial Training Committee .................................................................................... 4
2 Duration of Industrial Training .......................................................................................... 5
3 Pre-Requisite of Industrial Training .................................................................................. 5
4 Application Procedures of Industrial Training Placement ................................................. 6
5 Students Codes of Conduct during Industrial Training Application ................................ 7
5.1 Companies for Industrial Training .............................................................................. 7
5.2 Allowances for Industrial Training ............................................................................. 7
6 Confirmation of Industrial Training Placement ................................................................. 7
7 Students Codes of Conduct during Industrial Training .................................................... 8
7.1 Observance of Rules & Regulations ........................................................................... 8
7.2 Attendance & Leave Application ................................................................................ 8
7.3 Disciplinary Action by the University College ........................................................... 9
7.4 Insurance Coverage & Claim Procedures ................................................................... 9
8 Academic Staffs Industrial Training Visit ...................................................................... 10
9 Reports for Industrial Training ........................................................................................ 10
9.1 Reports by Industrial Training Supervisor ................................................................ 10
9.1.1 Report on Trainees Attendance ........................................................................ 10
9.1.2 Confidential Report on Trainee ......................................................................... 10
9.2 Reports by Students ................................................................................................... 11
9.2.1 Industrial Training Diary ................................................................................... 11
9.2.2 Guidelines to Prepare Industrial Training Diary ................................................ 11
9.2.3 Industrial Training Report.................................................................................. 14
9.2.4 Guidelines to Prepare Industrial Training Report .............................................. 14
10 Assessment of the Industrial Training ............................................................................. 17
11 Problems Enquiry during Industrial Training .................................................................. 18
12 Appendices ....................................................................................................................... 18

Page 3 of 25

1 Introduction

Students are reminded that Practical Training in Industry course is compulsory as part of the
requirements for graduation. Students are required to participate as trainees in the industry of
their chosen discipline. Students who did not complete the industrial training will not be able
to graduate from the Diploma programme.

1.1 Course Objectives

The inclusion of the course in the programme is:

To expose students to actual working environment under the supervision of appropriate
qualified personnel in the industry of their chosen discipline.
To prepare students for employment at the conclusion of their studies by providing an
opportunity to relate academic and practical aspects of their work.
To provide students with an opportunity to enhance their soft skills in the actual work
place.
To provide students with an opportunity to establish contact with the profession of their
choice which may lead to employment after their graduation.
To provide the industry an opportunity to assess in advance performance of its potential
employees.

1.2 Course Learning Outcomes

Upon completion of the course, students should be able:

CLO1: To apply the theoretical knowledge and technical skills learned in the academic into
the actual work place.

CLO2: To develop the soft skills such as teamwork, leadership, communication and problem
solving in the actual work place.

CLO3: To complete the tasks assigned with confidence in the actual work place under the
supervision or guidance of appropriate qualified personnel.

Page 4 of 25

1.3 Industrial Training Committee

Suitable academic staff will be assigned as Departmental In-Charged, Course Leaders and
Internship Coordinators to form the Industrial Training Committee to handle the overall
industrial training process.

Students are advised to refer all the official matters related to their industrial training to the
relevant assigned academic staff, who are also the Industrial Training Committee. The
following academic staff are assigned to handle the industrial training placement for students
of each programme:

Departmental In-
Charged
Ms Tee Hooi Kee

Programme Course Leaders
Diploma in Architecture Ms Tee Hooi Kee

Diploma in Technology
(Building)
Mr Lai Hai Chuan

Diploma in Technology
(Property Management)
Pn Aziah Mohd Khalid

Diploma in Technology
(Quantity Surveying)
Ms Tan Lea Koon

Programme Internship Coordinators
Diploma in Architecture Ms Tee Hooi Kee
(teehk@acd.tarc.edu.my)

Diploma in Technology
(Building)
Group A Mr Lai Hai Chuan
(laihc@acd.tarc.edu.my)

Group B Ms Tan Kwong Ngee
(tankn@acd.tarc.edu.my)

Diploma in Technology
(Property Management)
Group A Pn Aziah Mohd Khalid
(aziahmk@acd.tarc.edu.my)

Group B Cik Atilah Bt Mohamed & Pn Intan Nazuha Bt Abdullah
(atilahm@acd.tarc.edu.my & intannazuha@acd.tarc.edu.my)

Diploma in Technology
(Quantity Surveying)
Group A Ms Tan Lea Koon
(leaktan@acd.tarc.edu.my)

Group B En Ahmad Mustaqim Merican
(ahmadmustaqim@acd.tarc.edu.my)

Group C Mr Gunalaan a/l Vasudevan
(gunalaanv@acd.tarc.edu.my)

Group D Pn Idaura Fadhya Bt Che Ibrahim
(idaurafadhya@acd.tarc.edu.my)

Page 5 of 25

Group E Pn Nafisah Bt Yacob @ Yaacob
(nafisahyy@acd.tarc.edu.my)

Group F Pn Nik Norzahariah Ashikin
(nnorzahariahanm@acd.tarc.edu.my)

Group G Pn Noorus Sadiqin Bt Mohd Nordin
(noorussadiqin@acd.tarc.edu.my)

Group H Pn Norazrina Bt Mohd Aini
(norazrinama@acd.tarc.edu.my)

Group I Mr Yap Eng Hoe
(yapeh@acd.tarc.edu.my)


2 Duration of Industrial Training

Students must complete an industrial training for a period as stipulated by the Faculty during
their course of study in the University College.

3 Pre-Requisite of Industrial Training

Students who registered for a Diploma programme will undergo their industrial training at the
end of their studies. Students can only undertake their industrial training after completing all
the courses in the programme. In addition, students are required to attend the compulsory
briefing before going for industrial training.

The relevant assigned Internship Coordinator will arrange the first briefing before the end of
studies to guide students on the application of industrial training placement. Subsequently
second briefing will be conducted to guide students on their codes of conduct and report
writing before the commencement of industrial training.

Prior to the undertaking of industrial training, students are required to complete and submit
the following documents to the relevant assigned Internship Coordinator:

Students to complete and submit the Letter of Indemnity (Appendix 1) in duplicate
copies; and
Students to inform their parents/guardians to complete and submit the Parents
Acknowledgement Form (Appendix 2); and
Students to apply for industrial training with the Standard Letter from the Faculty and
pass the Reply Form (Appendix 3) to accepting training company to complete and reply
through the student or directly post/fax back to the Faculty.

Page 6 of 25

4 Application Procedures of Industrial Training Placement

Students are required to apply for industrial training placement to companies of their choice
by themselves. It is better for students to apply to companies they are familiar or keen to
work with, in resolve to achieve their ambition. A list of previous participating training
companies will be provided for students reference.

The following are steps by steps procedures for students applying their own training
companies:

1. Students to contact the company in advance to enquire on the availability of internship
vacancies.

2. Students must present their resume together with job application letter during the
industrial training application via post, email or personal hand-in to company.

3. Students need to follow up with the company to check on their application status via
telephone call.

4. Students only can apply to ONE (1) company at one time.

5. Students must present the Standard Letter from the Faculty and Reply Form to the
company which accepted them for industrial training.

6. Students to request the company to complete the Reply Form with company stamp then
send reply through the student or directly post or fax to the Faculty before the date as
stipulated in the Reply Form.

7. A new Standard Letter from the Faculty will be given only if the student can prove the
failure of the previous application to the relevant assigned Internship Coordinator.

8. Students who are found to apply for more than ONE (1) company at one time will be
penalised at which he/she needs to accept any company which allocated by the Industrial
Training Committee.

Students who have secured a placement and have informed their placement to the relevant
assigned Internship Coordinators are strictly prohibited to change the training company.

Students shall inform the relevant assigned Internship Coordinator if they failed in their
attempts to secure a placement for industrial training. Students are expected to seek for their
own training company, failing which mean he/she must accept any company assign to him
regardless of location. The relevant assigned Internship Coordinator will not guarantee to
place the students to their choice of company or location.

Page 7 of 25

5 Students Codes of Conduct during Industrial Training Application
5.1 Companies for Industrial Training

It is the responsibility of students to source for the suitable companies related to their
discipline of study to undertake their industrial training.
Students are NEITHER allow to undergo industrial training at companies which owned
by their parents or relatives, NOR companies outside Malaysia.
The discretion of whether or not to accept the student as an industrial trainee lies entirely
with the company and not with the Faculty. Students should prepare themselves
conversantly for the job interview, e.g. the company may test students on their knowledge
and skills of the relevant subject areas.
Students are required to comply with the contract that stipulates the terms and conditions
of industrial training between the student and the company. In no way should the students
breach the contract entered into by themselves and the company.

5.2 Allowances for Industrial Training

The relevant assigned Internship Coordinators will not be responsible in negotiation of
any subsistence such as allowance for students with the company.
Students shall be grateful to the company who provide them industrial training, for
willingly to provide guidance and advice which will compliment their personal growth.
The provision of allowance, accommodation and transportation is within the discretion of
the company.
If the company has decided to give the students a fixed allowance or none, no further
negotiation on allowance with the company is allowed.
If a student is found to have demanded extra allowance after he/she has been placed at the
company, he/she may subject to disciplinary action by the University College.

6 Confirmation of Industrial Training Placement

Confirmation Letter of Industrial Training Placement for Student and Training Company will
be prepared and distributed prior to the commencement of industrial training.

Any decision taken by the Industrial Training Committee on student placement is final. If the
relevant assigned Internship Coordinator successfully places a student in a company, and the
placement has been confirmed, then the placement is considered final. Students are not
allowed to swap or exchange industrial training placements between students without the
permission from the company and Faculty.

Page 8 of 25

7 Students Codes of Conduct during Industrial Training
7.1 Observance of Rules & Regulations

Students are required to observe and follow the prevailing corporate practice of the
industry and company. Students should present themselves at all times as a respectable
industrial trainee of the company and practitioner of their chosen discipline.
The rules and regulations of the University College govern students conduct during the
industrial training period. Students industrial training contract with the company governs
their time and effort that they will spend with the company.
Students are reminded to uphold the good name of the University College, abide by the
codes of conduct of the University College, the Company, the Industry, the terms of
industrial training contract, and any other relevant rules and regulations at all times during
the course of their industrial training.
Students should also keep abreast with the developments in Faculty via e-learning system
(CeL).
Students should seek assistance if they encounter any problem relating to their industrial
training. Students are required to contact the Industrial Training Supervisor or the
Internship Coordinator and shall document completely and clearly the problem
encountered.

7.2 Attendance & Leave Application

All students are reminded that attendance and punctuality must be observed at all times
during the industrial training.
Students should inform the company and the Faculty as soon as possible should any
sickness or accident occurs during the industrial training period that requires medical care.
Students should endeavour to take care of their health and well being at all times. Most
companies would not provide medical care to industrial trainees.
Students must not miss any day of the industrial training. In case of emergency, the
students must inform both the Industrial Training Supervisor and the relevant assigned
Internship Coordinator. Any absenteeism or late attendance without valid reasons may
result in failing the industrial training course.
Students are required to undergo industrial training even though they have repeat and/or
resit papers. Students who want to attend the Resit Examination during the industrial
training period must apply leave from the training companies subject to their approval
based on the following:
No. of resit subjects No. of leave days
(inclusive of examination day)
1 2 3
3 4 5
5 7 7
Notwithstanding of the above, students are not allow to apply leave during the industrial
training unless with the approval of the relevant training company.
Students who are unable to attend the industrial training for more than SIX (6) days due
to sick or emergency leave will be considered as not fulfilling the requirements and thus
be required to repeat the industrial training completely.
Any student who stops his industrial training prematurely without prior approval from the
Faculty will also fail the industrial training course.
Page 9 of 25

7.3 Disciplinary Action by the University College

Any breach of discipline on the student part and/or unfavourable report from the training
companies would be viewed very seriously by the University College.
Students will be served a written warning and/or subject to disciplinary action if they are
proved to breach any terms and conditions of the industrial training or any rules and
regulations of the Company and University College.
Any student who fails to complete the industrial training satisfactorily will face
disciplinary actions which may include deferment of the Diploma award until the student
has made good of the deficiency in industrial training satisfactorily.

7.4 Insurance Coverage & Claim Procedures

A Student Personal Accident Insurance Scheme insures all students of the University
College. The policy will cover the students for accidents round the clock, anywhere in the
world. In addition, students can also claim for medical treatment for injuries sustained in
an accident. In the event of death of the policy holder, funeral expenses would also be
paid.
Copies of the Insurance Policys terms and conditions are available at the Student Affairs
Department (SAD) for reference.

Insurance Claim Procedures for Fatal Accident

Parent(s) of the deceased student to inform SAD.
Parent(s) to submit the completed insurance claim form to SAD.
Parent(s) to attach certified true copy of the death certificate, burial permit, deceased
students NRIC and birth certificate, police report, post mortem report and parents NRIC
(both sides on one page).
Parent(s) to attach photocopy of bills for all funeral expenses.
SAD will contact parent(s) when the cheque is ready.

Insurance Claim Procedures for Non-Fatal Accident

When student(s) injured while playing games, bitten by insect or animal, e.g. dengue
fever, dog bite and etc, student(s) to see doctor.
Student(s) to pay the bills and keep the receipts.
Student(s) to refer to SAD enquiry counter for details.
Student(s) to fill up insurance claim form.
Student(s) to attach receipts.
SAD will contact student(s) when the cheque is ready.

Page 10 of 25

8 Academic Staffs Industrial Training Visit

Academic Staff is required to conduct visit for students who are undergoing industrial
training with company located in Selangor or Kuala Lumpur.
For company that is located outside of Selangor or Kuala Lumpur, the Academic Staff is
required to contact the Industrial Training Supervisor by telephone.
Before the visit, Academic Staff is required to contact the Industrial Training Supervisor
of the student to make prior arrangement for the visit.
During the visit, Academic Staff needs to bring along the Industrial Training Visit Report
to obtain feedback from the Industrial Training Supervisor and students.
Academic Staff needs to look at the students daily logs and any reports that the student
has written during their visit.
Academic Staff is required to discuss with the students on any problems encountered and
to discuss with the Industrial Training Supervisor regarding the overall performance of
the trainees.
Academic Staff are allowed to submit their travelling claim for the visit according to the
mileage allowance of the University College.

9 Reports for Industrial Training

Students must document their industrial training experience and log their activity daily. On
completion of the industrial training period, students must submit written reports to the
Faculty. The Industrial Training Supervisor will also submit a report on trainees
performance to the Faculty at the end of the industrial training.

9.1 Reports by Industrial Training Supervisor
9.1.1 Report on Trainees Attendance

All students reporting for duty on the first day of industrial training must request the
Industrial Training Supervisor to complete and return the Report on Trainees Attendance
(Appendix 4) to the relevant assigned Internship Coordinator by fax or post within ONE (1)
week after they have reported for duty. Failing to do so without valid reasons may render the
student to fail the Industrial Training course.

9.1.2 Confidential Report on Trainee

All students are required to give a copy of the Confidential Report on Trainee (Appendix 5)
to the Industrial Training Supervisor before the end of the industrial training period. The
Industrial Training Supervisor is required to return the completed form to the trainee under
confidential cover for submission to the Faculty together with the Industrial Training Diary
and Report within ONE (1) week upon completion of the industrial training.

Page 11 of 25

9.2 Reports by Students
9.2.1 Industrial Training Diary

All students undergoing industrial training are required to keep a diary of their daily training
activities. The main purpose is to provide an authenticated record of the industrial training
which may come in useful when applying for membership of professional institutions at a
later date.

The Industrial Training Diary must be submitted to the relevant assigned Internship
Coordinator for marking within ONE (1) week upon completion of the industrial training.

All students must observe the requirements given in the Guidelines to Prepare Industrial
Training Diary.

9.2.2 Guidelines to Prepare Industrial Training Diary

In preparing the Industrial Training Diary, all students must observe the following
requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate
from these requirements/guidelines must obtain prior approval from the Faculty.

The Industrial Training Diary should comprise of descriptions on daily activities related
to work / project / company and must include approval documents for leave of absence
from the training organisations and/or medical certificate, if applicable.

No duplication of report will be accepted.

The Industrial Training Diary must be initiated by the Industrial Training Supervisor at
the end of each week.

The Industrial Training Diary should be type written single-sided on A4 size papers in
accordance to the format as shown in the subsequent page.

The Industrial Training Diary should be properly bound (stapler & tape) with a suitable
front cover indicating the name of company, name of student, programme of study and
academic year. The colour of front cover should be blue.

The front cover of Industrial Training Diary should follow the format as shown in the
subsequent page.

Students shall make additional copy for their own personal keeping. All Industrial
Training Diaries will become the property of the Faculty upon submission. The copyright
of all Industrial Training Diaries belongs to the Faculty.

Page 12 of 25

Front Cover of Industrial Training Diary









































Industrial Training Diary

At

<Name of Company>

<Address>

From <Start Date> To <End Date>




Prepared By

<Name of Student>

<Programme of Study>

Department of

Faculty of Engineering and Built Environment

Tunku Abdul Rahman University College

Kuala Lumpur




<Academic Session>


Page 13 of 25

Format of Industrial Training Diary

Industrial Training Diary
Weekly Activity Log
Name of Trainee:

Name of Company:


Day of the
Week
Date Projects / Activities
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday

Endorsement by the Industrial Training Supervisor:
The above is a true record of activities taken by the trainee in the captioned week.
Signature of Supervisor:
Name of Supervisor: Date:
Company Stamp / Chop:

Page 14 of 25

9.2.3 Industrial Training Report

The Industrial Training Report should provide a much fuller account of the industrial training
than the diary. Beside the subject matter on the industrial training itself, the report must also
include the following:
To what extent the students have been benefited from the industrial training; and
Whether the industrial training received is satisfactory.

In the report, the students are NOT required to:
Reveal any commercial or technical confidentiality of the training organisations or make
uncalled for or irrelevant criticism. The students should be grateful for the industrial
training that have been provided; and
Comment on the management structure of the company, not pry into
management/staff/union relationships.

The Industrial Training Report must be submitted to the relevant assigned Internship
Coordinator for marking within ONE (1) week upon completion of the industrial training.

All students must observe the requirements given in the Guidelines to Prepare Industrial
Training Report
9.2.4 Guidelines to Prepare Industrial Training Report

In preparing the Industrial Training Report, all students must observe the following
requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate
from these requirements/guidelines must obtain prior approval from the Faculty.

The Industrial Training Report should comprise of at least 3000 words and may include
photographs, tabulations, drawings, graphs, flowcharts, computer programmes, etc.,
which must be clearly annotated.

No duplication of report will be accepted.

All students must submit the Industrial Training Report to Industrial Training Supervisor
for vetting and comments before the end of the industrial training period.

The Industrial Training Report should be type written single-sided on A4 size papers with
1.5 spacing, font size 12 and Times New Roman. Margin spacing should be observed for
each page as given below:
o Top edge margin: 3cm
o Left hand margin: 3cm
o Right hand margin: 2.5 cm
o Bottom edge margin: 2.5 cm

The Industrial Training Report should be properly bound (stapler & tape) with a suitable
front cover indicating the name of company, name of student, programme of study and
academic year. The colour of front cover should be blue.

Students shall make additional copy for their own personal keeping. All Industrial
Training Reports will become the property of the Faculty upon submission. The copyright
of all Industrial Training Reports belongs to the Faculty.
Page 15 of 25

The contents of Industrial Training Report should include the following:

(i) Front Cover of Industrial Training Report






































(ii) Declaration

The report submitted herewith is a result of my own works. All information that has
been obtained from other sources had been fully acknowledged. I understand that
plagiarism constitutes a breach of University College rules and regulations and would be
subjected to disciplinary actions.

Signature
-----------------------
<Name of Student>
Date:


Industrial Training Report

At

<Name of Company>

<Address>

From <Start Date> To <End Date>




Prepared By

<Name of Student>

<Programme of Study>

Department of

Faculty of Engineering and Built Environment

Tunku Abdul Rahman University College

Kuala Lumpur




<Academic Session>


Page 16 of 25

(iii)Acknowledgements

<Expression of appreciation to the company, faculty, individuals, etc.>

(iv) Abstract

<Summary of report with 200 to 300 words>

(v) Table of Contents

Chapter 1: Introduction

a. Industrial training scheme
<A brief description on the course objectives, duration, etc.>
b. Industrial training scopes
<A summary of trainees job functions, roles, and responsibilities, etc. in the
company/organisation>
c. Background and details of company, organisation and industry
d. Functions, business objectives and missions of company/organisation
e. Structures of organisation/project
f. Training department
<Explain the structure and activities of training department which you were placed in>
g. Training personnel
<Describe the names, job positions and working relationships among the personnel of
training organisation and department>

Chapter 2 to N: Relevant Topics

<Describe the project background, job responsibilities, experiences and details of work
undertaken, etc.>

Chapter N + 1: Conclusions & Recommendations

<State your opinion regarding experiences in the industry and future expectation, etc.>
<Recommendations, if any, regarding the scheme of Industrial Training or on the training,
etc.>

(vi) References

List of references (books, manuals, etc.) according to Harvard referencing system:

Authors family name, Initial(s). Year, Title of book, Edition (if any), Publisher, Place of
publication.

(vii) Appendices

<May include photographs, tabulations, drawings, graphs, flowcharts, computer programmes,
etc., which must be clearly annotated>

Page 17 of 25

10 Assessment of the Industrial Training

Assessment of this course is based on:
Part A: Confidential Report on Trainee (40%)
Part B: Industrial Training Diary & Report (60%)

Part A: Confidential Report on Trainee (40%)

Students are assessed on their continuous performance during the industrial training in
accordance to the following criteria on a 4-points scale:
1. Application of knowledge
2. Competence of technical skills
3. Professional attitudes and ethics
4. Management of assigned tasks
5. Problem solving ability
6. Communication
7. Teamwork
8. Initiative
9. Attendance and punctuality
10. Employees satisfaction on trainees overall performance

Part B: Industrial Training Diary & Report (60%)

Students are assessed on the contents of Industrial Training Diary and Report, which must
include:
1. Industrial Training Diary
a. Compliance to format (5%)
b. Description of daily activities related to work / project / company (10%)

2. Industrial Training Report
a. Compliance to format (5%)
b. Introduction
i. Trainees job functions, roles and responsibilities in the company (5%)
ii. Companys background, missions and organisation structure (5%)
c. Subsequent chapters
i. Discussion on what the trainee has learned and application of knowledge
(10%)
ii. Attachment of supporting documents, e.g. photographs, tabulations,
drawings, graphs, flowcharts, computer programmes, etc. (subject to
companys permission) (10%)
d. Conclusions & Recommendations (10%)

A minimum 50% of final marks must be attained in order to pass the industrial training.
Students who failed to achieve minimum final marks may be required to make-good the
training reports within the given time frame for resubmission based on extenuating reasons.
However, the award of marks can only be given up to a maximum of 50% for any satisfactory
make-good students.

No duplication of report will be accepted.
Page 18 of 25

11 Problems Enquiry during Industrial Training

Should students have any problem relating to their industrial training, they should consult or
contact their respective Internship Coordinator as per assigned.

12 Appendices

The following appendices are made available together with this guideline for students further
actions:

Appendix 1: Letter of Indemnity
Appendix 2: Parents Acknowledgement Form
Appendix 3: Reply Form
Appendix 4: Report on Trainees Attendance
Appendix 5: Confidential Report on Trainee


Appendix 1
Page 19 of 25

04 November 2013

Internship Coordinator
Industrial Training Committee
Department of Architecture and Building / Quantity Surveying and Real Estate
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College

Dear Sir/Madam

Practical Training in Industry (21 April 2014 to 19 July 2014)

Letter of Indemnity

I hereby undertake at all times to comply with all Rules and Regulations and obey all lawful
instructions given to me during the period of my industrial training.

If in the course of such industrial training I shall have the misfortune to suffer any accidental injury
whether or not due solely to personal negligence, I hereby declare that the University College and the
company, which provided such industrial training, shall not be responsible for the same.

Should any other person suffer such accidental injury during the course of and arising out of such
industrial training as a direct or indirect result of any act or omission on my part, I hereby undertake
full responsibility for the same and will hold the University College and the company concerned
indemnified against any claims made against them by reason of such accidental injury having been
suffered.

I pledge that I will at all times during the period of such industrial training conduct myself in such a
manner as to uphold the good name of the University College.

Yours faithfully,

_________________
(Signature of Student)
Date:

Personal Details of Student Trainee (Complete this section in BLOCK LETTERS)

1. Name: ____________________________ 2. Gender: Male/Female*
3. Programme: _________________________________________________________________
4. Date of Birth: _______________________ 5. Age: _________________________
6. N.R.I.C. No.: _______________________ 7. Student Reg. No.: ______________
8. Home Address: ______________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Contact No.: ________________________________________________________________
9. Next of Kin (Person to contact in case of emergency)
Name: ____________________________ Relationship: _________________________
Address: ___________________________________________________________________
Contact No.: ________________________________________________________________

* Delete whichever is not applicable.

Note: Complete this form in DUPLICATE. One copy of this form will be sent to the company
providing the training.
Appendix 1
Page 20 of 25

04 November 2013

Internship Coordinator
Industrial Training Committee
Department of Architecture and Building / Quantity Surveying and Real Estate
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College

Dear Sir/Madam

Practical Training in Industry (21 April 2014 to 19 July 2014)

Letter of Indemnity

I hereby undertake at all times to comply with all Rules and Regulations and obey all lawful
instructions given to me during the period of my industrial training.

If in the course of such industrial training I shall have the misfortune to suffer any accidental injury
whether or not due solely to personal negligence, I hereby declare that the University College and the
company, which provided such industrial training, shall not be responsible for the same.

Should any other person suffer such accidental injury during the course of and arising out of such
industrial training as a direct or indirect result of any act or omission on my part, I hereby undertake
full responsibility for the same and will hold the University College and the company concerned
indemnified against any claims made against them by reason of such accidental injury having been
suffered.

I pledge that I will at all times during the period of such industrial training conduct myself in such a
manner as to uphold the good name of the University College.

Yours faithfully,

_________________
(Signature of Student)
Date:

Personal Details of Student Trainee (Complete this section in BLOCK LETTERS)

1. Name: ____________________________ 2. Gender: Male/Female*
3. Programme: _________________________________________________________________
4. Date of Birth: _______________________ 5. Age: _________________________
6. N.R.I.C. No.: _______________________ 7. Student Reg. No.: ______________
8. Home Address: ______________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Contact No.: ________________________________________________________________
9. Next of Kin (Person to contact in case of emergency)
Name: ____________________________ Relationship: _________________________
Address: ___________________________________________________________________
Contact No.: ________________________________________________________________

* Delete whichever is not applicable.

Note: Complete this form in DUPLICATE. One copy of this form will be sent to the company
providing the training.
Appendix 2
Page 21 of 25

04 November 2013

Parent/Guardian of Student Concerned

Practical Training in Industry (21 April 2014 to 19 July 2014)

I wish to inform you that your son/daughter/ward in the Faculty of Engineering and Built
Environment, Tunku Abdul Rahman University College will be undergoing Industrial Training
scheduled for the period as stated above. This Industrial Training course is a requirement in order for
students to graduate from their Diploma studies, it is an essential and integral part of the educational
programme conducted by the Faculty of Engineering and Built Environment.

I shall be grateful if you could return the Parents Acknowledgement Form below before 21 February
2014.

Thank you.

Internship Coordinator
Industrial Training Committee
Department of Architecture and Building / Quantity Surveying and Real Estate
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
__________________________________________________________________________________

Internship Coordinator
Industrial Training Committee
Department of Architecture and Building / Quantity Surveying and Real Estate
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College

Dear Sir/Madam

Practical Training in Industry (21 April 2014 to 19 July 2014)

Parents Acknowledgement Form

I hereby acknowledge that my son/daughter/ward* will be undergoing Industrial Training scheduled
for the period as stated above.

Particulars of my son/daughter/ward* are given below:

Name: ..........................................................................................................
Student Reg. No: ..........................................................................................................
Programme: ..........................................................................................................


....................................................
Signature of Parent/Guardian

.............................................
Name (in BLOCK LETTERS)

N.R.I.C No: .............................................
Date: ........................................................

* Delete whichever is not applicable.

Appendix 3
Page 22 of 25

REPLY FORM
(Please send reply through the student or directly fax to the Faculty at 03-4142 3166 before 21
February 2014)

Internship Coordinator
Industrial Training Committee
Department of Architecture and Building / Quantity Surveying and Real Estate
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
P.O. Box 10979
50932 Kuala Lumpur

Dear Sir/Madam

Practical Training in Industry (21 April 2014 to 19 July 2014)

With reference to the above matter, we are able to accept ___________________________________
(Applicants Name)
for industrial training in our organisation. We shall give him a subsistence allowance of

RM _________________ per month / day*

Name of Company : _____________________________________________________________

Address of Company : _____________________________________________________________

_____________________________________________________________

_____________________________________________________________

Tel. No.: __________________ Fax No.: ______________________

Email: ____________________

Name of Officer : _____________________________________________________________

Designation : _____________________________________________________________

Signature : _____________________________________________________________

H/P No.: ___________________ Date: ________________________

Company Stamp / Chop:


* Delete whichever is not applicable.

(To be filled in by student trainee)
Particulars of Applicant Particulars of Internship Coordinator
Name: __________________________________ Name: Mr/Ms ________________________
Programme (Tutorial Group): _______________ Email: ______________________________
Student Reg. No.: _________________________
N.R.I.C. No.: ____________________________
Appendix 4
Page 23 of 25

Internship Coordinator
Industrial Training Committee
Department of Architecture and Building / Quantity Surveying and Real Estate
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
P.O. Box 10979
50932 Kuala Lumpur
Fax No.: 03-4142 3166

Practical Training in Industry (21 April 2014 to 19 July 2014)

Report on Trainees Attendance

This is to inform you that
(Name of Student Trainee)

reported for work on

Name of Company : _____________________________________________________________

Address of Company : _____________________________________________________________

_____________________________________________________________

_____________________________________________________________

Tel. No.: __________________ Fax No.: ______________________

Email: ____________________

Name of Officer : _____________________________________________________________

Designation : _____________________________________________________________

Signature : _____________________________________________________________

H/P No.: ___________________ Date: ________________________

Company Stamp / Chop:


Note: Please return the completed form to the above address as soon as the trainee reports for work.
.
(To be filled in by student trainee)
Particulars of Student Trainee Particulars of Internship Coordinator
Name: __________________________________ Name: Mr/Ms ________________________
Programme (Tutorial Group): _______________ Email: ______________________________
Student Reg. No.: _________________________
N.R.I.C. No.: ____________________________
Appendix 5
Page 24 of 25

Internship Coordinator
Industrial Training Committee
Department of Architecture and Building / Quantity Surveying and Real Estate
Faculty of Engineering and Built Environment
Tunku Abdul Rahman University College
P.O. Box 10979
50932 Kuala Lumpur
Fax No.: 03-4142 3166

Practical Training in Industry (21 April 2014 to 19 July 2014)

Confidential Report on Trainee

Section A

(To be filled in by Student Trainee)

1. Name of Student Trainee:

2. Programme of Study:

3. Name of Internship Coordinator:

(To be filled in by Industrial Training Supervisor)

4. Date trainee reported for duty:

5. Date trainee stopped training:

6. Nature of work/training provided by the company:
___________________________________________________________________________
___________________________________________________________________________

Section B

7. Assessment on trainees performance (please tick () in the appropriate box):

Excellent Good Satisfactory Poor
a. Application of knowledge
b. Competence of technical skills
c. Professional attitudes and ethics
d. Management of assigned tasks
e. Problem solving ability
f. Communication
g. Teamwork
h. Initiative
i. Attendance and punctuality

Appendix 5
Page 25 of 25

Section C

8. Satisfaction on trainees overall performance (please tick () in the appropriate box):

Highly satisfied Satisfied Somewhat satisfied Unsatisfied


If unsatisfied, please elaborate:





9. Any other comments:






Name of Company : ________________________________________________________

Address of Company : ________________________________________________________

________________________________________________________

________________________________________________________

Tel. No.: __________________ Fax No.: ___________________

Email: ____________________

Name of Officer : ________________________________________________________

Designation : ________________________________________________________

Signature : ________________________________________________________

H/P No.: ___________________ Date: ______________________

Company Stamp / Chop:











Note: Please return the completed form to the trainee under confidential cover for submission to the
Faculty at the end of the industrial training period.