'Payroll System is a System which suites for most business

organizations to process their monthly payroll. This system is able to

process permanent employee salaries and contract based employee fees.
Each employee at the firm daily updates attendance and leave
through computerized system. That systems data bases are checked for
accuracy by the accounts department. At the end of the working week
the accounts department uses the total attendance and leave reporting,
together with information gathered from human resource and
administration systems. This system included all the information about
the employee. The accounts department prepares cheques or cash, using
the information. Then cheque or cash forward to employees bank
account or issued directly to the employee and transactions delivery
report is sent to the accounts department. Accounts department uses
these reports to produce management reports and complete payroll
listing database.

Details of Pay Calculation

The accounts department uses the checked and batched attendance and
leave reporting computerized system. It contains:-

1. Employee number
2. Employee name
3. Date
4. Hours worked

Human resource and administration system contains:-

1. Employee number
2. Employee name
3. Hourly pay rate (used to calculate gross pay)
4. Employee ETF, EPF details.
5. Employee loans details.
6. Employee Category (Part-time / full-time).
7. Employee Designation. E.g. Directors, Branch Managers,
Registrars etc.
8. Employee working experiences.


Other important things for this system

1. The salary calculations are done automatically. E.g. ETF, EPF
2. Multiple loans per employee can be processed.
3. Category (Part-time / full-time).
The full-time employees monthly salary is fixed, based on their
Employee level.
The part-time employee salary is based on the number of hours
they work.
4. Fast data entry of salaries by utilizing only the keyboard.
5. Security and confidentially of information.
Without having a valid authentication to the system, access is
restricted.
Even having a valid authentication, depending on the users role in
the organization, certain parts/functions of the system can be
restricted.
6. The reports generated can be exported to different other electronic
formats. E.g.:- email
7. Each working day contains 8 hours.
If an employee works more than 8 hours for a day, extra hours
considered for overtime payments

8. The employees total working hours for a week are calculated and
non working- off hours is deducted from the total.

9. After collecting the time for weeks and performing the calculation,
will display the number of regular hours, the number of hours
worked, hours included for overtime and their payments. At the end it
displays the total net pay.