MontgomeryCountyPublicSchools

ArtificialTurfFieldProgramCharter

Purpose:Tocreateasustainableprogramfortheinstallation,management,maintenance,replacement,
anduseofartificialturffieldsatallMontgomeryCountyPublicSchoolHighSchools.

GoverningPolicies/Regulations:
PolicyABA,CommunityInvolvement
PolicyCNE,FacilityImprovementsNotFundedbyMontgomery
CountyRevenue
PolicyCND,SchoolrelatedFundraising
RegulationKGARA,CommunityUseofPublicSchools

WorkBreakdownStructure:

1.0 FormCommittee
1.1 DevelopCommitteeCharter
1.1.1 Definemission/purpose
1.1.2 Defineauthority/responsibility
1.1.3 IdentifyPotentialCommitteeMembers
1.1.3.1 MCPS(AthleticsProgramDirector,SchoolBasedAthleticDirector
Representatives,DepartmentofFacilitiesManagementstaff)
1.1.3.2 MontgomeryCountystaff(CountyCouncilstaff, CUPF representative,
and County Executive staff)
1.1.3.3 MCCPTA representative andBoosterClubsrepresentative
1.1.3.4 MCPS Education Foundation representative
1.1.3.5 Local jurisdictions (Gaithersburg, Rockville, Takoma Park), M-NCPPC
Department of Parks representative
1.1.3.6 Sports Organization representatives
1.1.4 Outlinecommitteeworkscopeandprocess
1.1.5 Developprojecttimeline
1.1.6 CreateCommunicationManagementPlan

2.0 ArtificialTurfProgramCommittee
2.1 DataCollectionandPreparation
2.1.1 Evaluatecurrentprogram
2.1.1.1 IdentifyHighSchoolfieldswithandwithoutturf(19Schoolsgrass,6turf)
2.1.1.2 Identifyprojectsinplanning,design,andconstruction
2.1.1.2.1 Wheaton/EdisonHS(FY2018Completion)
2.1.1.2.2 SenecaValleyHS(Completion2020)
2.1.1.2.3 BethesdaChevyChaseHS
2.1.1.2.4 PoolesvilleHS(FY2017planning,FY2023Completion)
2.1.1.3 Define/confirmcurrentfieldcriteria
2.1.1.3.1 Usepatterns(hours,days,availability,CUPFrental)
2.1.1.3.2 Productevaluations(turfsurface/infill)
2.1.1.3.3 Fieldmaintenancepracticesandcosts
2.1.2 Researchotherjurisdictionsandschooldistrictsmodels

2.1.2.1 Number/fieldtypes
2.1.2.2 Fundingstrategies/partnershipmodels
2.1.2.3 Feesandrevenue
2.1.2.4 Useschedulesandpatterns
2.1.2.5 Mostcurrentandbestpractices
2.2 CommitteeReport
2.2.1 Gather/organizedataandcommitteefeedback
2.2.2 Outlineanddraftreport
2.2.3 Committeereviewsandcommentsondraft
2.2.4 Finalizeandeditreport
2.2.5 PublishreportforBOEreview
2.2.6 PresentreporttoBoardofEducation

3.0 BoardofEducationApproval
3.1 Approvalprocess
3.1.1 BriefBOEonprocess
3.1.2 Review/discussreportrecommendationswithFiscalManagementCommittee
3.2 DevelopImplementationplan(includedinTurfFieldCommitteereport)
3.2.1 Outlineimplementationplanscope
3.2.2 Determine/definebudget/financialplan
3.2.2.1 Identifyfunding/financingmechanisms/options
3.2.3 Developprogramimplementationschedule
3.2.3.1 Identifylowhangingfruit(schoolsinplanning/design/and
construction)
3.2.3.2 Identifypotentialpartnershipopportunities
3.2.3.3 Identifychallenges,obstacles,andopportunitiesforimplementation
3.2.3.4 PresentimplementationplantoBOE
3.2.3.5 Receiveapproval
3.2.4 DetermineapplicabilityofCountyExecutiveandCountyCouncilapprovalsbased
uponoptions

3.3 PoliciesandRegulations
3.3.1 Draftand/orupdateasnecessary,policiesandregulationstosupportprogram
3.3.2 Reviseeducationfacilitystandards
3.3.3 PresenttoFiscalManagementandPolicyCommittees
3.3.4 ReceiveBoardofEducationApproval

4.0 ProgramManagement
4.1 TurfReplacementFund
4.2 ConstructionContracts
4.3 Leasing/Partnerships
4.4 MaintenanceContracts
4.5 Performancemeasurementandbenchmarking