DOCUMENT CONTROLLER

ACCORDING TO ISO STANDARDS

PRESENTED BY :
EN HAIRUL IZWAN BIN AMRI

2
Since filing is
significant to
the company,
thus
important to
make it
reliable,
efficient and
user-friendly.

By follow the
ISO
requirement
and correct file
system
structure its
can be
enhance the
efficiency &
company
performance
for the filing
allocation.

File system
structure is very
important to the
company
whether it is big
or small
company. In
order to make it
effective, there
are some ways
be use by
company such
as:
i) File
system
implementation.
Ii) Filing
implementation.
iii)
Allocation

To describe the details of

implementing local file systems
and filing structures.
To enhance the current filing
system
To discuss filing arrangements
through block allocation by
algorithms.

PROBLEMS WE
FACE NOW
How to get docs
immediately?

What is
standard format
for memo?

What is
standard format
for memo?

What is latest
drawings
revision?

What form to be
used on this
situation?

Did we received
that letter yet?

What is
procedure for
this method?

How can I get

the
attachment?

When the due

date is?

CONTROL SYSTEM
(IN-COMING)
HOW?
Hardcopy /
softcopy
Thru email
Person-In-Charge
must update
action status

START
DOCUMENT RECEIVED

RESPONSIBILI
TY?
Document
Controller

CIRCULATION
Document
Controller
ACTION TAKEN
Person-In-Charge
FILING

At lot 18
(current
suggestion)

DATABASE UPDATE

Can be viewed /
shared

END

Document
Controller
Document
Controller - User

CONTROL SYSTEM
(OUT-GOING)
HOW?

START

Hardcopy /
softcopy

LETTER/MEMO/DOCUME
NT/DRAWING

At lot 18
(current
suggestion)

FILING

RESPONSIBILI
TY?
Document
Controller
Document
Controller

CIRCULATION
Person-In-Charge

By email
DATABASE UPDATE
Can be shared /
view at all time

END

Document
Controller
Document
Controller - User