SCHS Event/Action Planner

SCHS Leadership Major Project

Consider:
What is your goal?
Host this as a school event near the end of the 2015/2016-year as an opportunity to raise funds
for the Alberta Childrens Hospital Foundation. It would serve as either an alternative to the Cancer
Head Shave or combine the Dance-a-thon with the Head Shave.
It would hopefully boost the spirit with the school and to add to the options of dances since
recently we have seen no dances in the past year.
Whos on your team?
Currently the only person to be working on the project as a major contributor is myself. I have
discussed the idea with a few other individuals within the school, however, as they have other priorities,
it is harder for them to participate. (Danielle C., Nicole B., Hailey M, etc.)
There were contacts made with people from CSLC:
Stephanie Blight, who works with the Children Miracle Network
and presented the idea to me in one of her presentations
Meghan Kociuba, representative at the Alberta Childrens Hospital
Foundation (where the money would be donated to)
When will this event/action occur?
Ask yourself: When do you want this to begin and end? How does it fit in the schools calendar of events?
When should you start telling people about your project/event?
The project has been in the works from the beginning of Second semester and will
continue into the next school year
The aim is to have the event in the month of April or May 2016 (Looking at May
th
6 or April 29th), a month where not too much happens and gives a student a break before the
stress of the exam begin to set in.
The event should probably be advertised in January, then let the idea settle for a
little while so we are not bombarding the students for 5 months straight and then advertise all the
month of April.
Where will you hold your event?
Ask yourself: Is this a school activity or a community event? Where is your headquarters for your team so
everyone stays in the loop?
The original plan is for this event to be hosted within the school, however, that
will depend on whether the proposal for the project is accepted, especially since a dance-a-thon
would require the use of the school into the later hours.
It is likely for the school to accept the idea; it must
be a school activity, since having strangers inside the school after-hours
may cause some anxiousness amongst the administrators of the school.
Headquarters:
Most of the information would be posted on a
Google doc so that everyone can access it, whenever they need.

 Meeting should be held on a regular basis (biweekly) to make sure that everyone who is participating is constant up to
date and completing the necessary work to make the event a success!
Part A: The Proposal
Title of the
Event/Action:

Springbank Dance-a-thon (Better names are still in the works)

Details of the
Event/Action:
Todays Date:

January 13th, 2015

Sponsored By:

Unsure of what it asks? Thinking that everything should be set by NovemberDecember.

Description of the Activity:

Why? (be very
specific)

Who?

The event is a major workload, however, Stephanie, who was the one who proposed the
idea of taking on a Dance-a-thon, really motivated me to do it. She had shown the success
of previous Dance marathons (Note: most were done in U.S. Universities) and it looked
like a lot of fun! The amount of smiles and laughs that were having fun in the videos really
made me want to bring the project here to Springbank. It seems like an interesting way to
raise school spirit, and well as raise awareness about the actions and issues being solved by
the Alberta Childrens Hospital Foundation.
It is for a great cause that the school seems associated with as we have held the Kids
Cancer Shave the previous two years. As a result, the dance marathon can provide a
different twist on fundraising, or we can combine the two together to maximize the
fundraiser.
Currently those working on this specific project would be just me. People have offered
their help on this, however, as previously mentioned, they have prior commitments and
more important priorities that limit their participation in planning
I have made contacts with:
- Stephanie Blight: Program and Event Manager for the Childrens Miracle Network in
Canada. She has provided me with resources to get the project in motion and has been very
willing and enthusiastic to help me on the way to making the dance a success!
- Meghan Kociuba: Is a representative to the Alberta Childrens Hospital Foundation. I
have yet to contact her yet, as I wanted to be sure that the proposal would be accepted. She
is the one I would have to contact as she would be the one, which the funds from
fundraising would go through and also provide us with a child spokesperson who would
come and speak in front of the school and join in on the dancing.
The event is meant to have the entire school population participating. Everyone could
bring in some donations, and possible pay a $1 fee for the day of the dance-a-thon to enter
the gym (where I was hoping to host the event). There was an idea to advertise the idea
outside of school; however, if we were to use the school afterhours there are likely
restrictions to who can be within the school during those later hours.

What?

Where?

How? (be very

specific)

Estimated Costs: provide breakdown

Signature of Approval:
Date:

DO NOT PROCEED UNTIL YOU HAVE APPROVAL FROM MS. LYONS

Part B: The Planning Schedule
Tasks
What is to be done? List
all necessary actions to
be completed before,
during and after event
(eg: money submission;
all bills paid; thank-you
notes; clean-up)
People Responsible
Date to be Completed
Date Completed
Comments

Part C: The Debriefing

Title of Event/Action:
Date of Event/Action:
Ultimate Success?

Synopsis/Reflection of the Event/Action:

What went well? (Rear View
Mirror)

What didnt go so well?

(Rear View Mirror)

Where to from here?

(Windshield) possibilities?

adapted from Free the Children - Action Planner

http://www.freethechildren.com/getinvolved/youth/geteducated/
Survival Guide for Class and Club Advisors, 1995
Organizing an Inter-Club Leadership Conference, 1999.