SCHS Event/Action Planner

SCHS Leadership Major Project

Consider:

What is your goal? Our goal is to support the local SPCA in Cochrane, through National Cupcake
Day.

Whos on your team? Julia Shore, Karleigh Baldwin (Grade 10)

When will this event/action occur? The official National Cupcake Day is February 23rd, 2015,
however this event could occur during a lunch that week. February 23 rd is a school holiday, so the
event itself could not occur on that day.

Ask yourself: When do you want this to begin and end? How does it fit in the schools calendar of
events? When should you start telling people about your project/event?
We would like the event to occur throughout the week of February 24-27 th. As
mentioned above, February 23rd is a professional learning day, so the event would not be
on that day specifically. We would likely notify people the week of February 9-13 th, the
week before family week holidays.

Where will you hold your event? We will hold the event in the main hall of the school during lunches.

Ask yourself: Is this a school activity or a community event? Where is your headquarters for your
team so everyone stays in the loop?
This is more of a school activity, as it will run during school hours within the school.
We will accept donations from community members as well, however most funds will
come from the cupcake sales. Our headquarters will be at Julia Shores house, which
is where we will do most of our organizing. Also they will be at school.
Part A: The Proposal
Title of the

National Cupcake Day for SPCAs and Humane Societies

Event/Action:
Details of the
Event/Action:

This is an event created to support SPCAs and Humane Societies all

across Canada. We will sell cupcakes in the front foyer on Tuesday,
March 3rd, 2015 to raise money for the Cochrane Humane Society
through the already organised day National Cupcake Day. We will
bake cupcakes ourselves and then sell them.

Todays Date:

February 19, 2015

Sponsored By:

We do not need a sponsor. We will be baking the cupcakes ourselves

and do not need any costs covered. Ms. Lyons, however, is the
teacher supporting us.

Description of the Activity:

We are both very passionate about animals. We both have large pet dogs
that we love and would really like to support the humane society. When we
Why? (be
turn 16, we would both really like to volunteer there, as it is a great cause
very specific) and we both love working with animals. In middle school, we did a similar
bake sale and had great success. The humane society was very thankful for
our efforts and we would like to repeat this process and support them
further. And who doesnt love animals and cupcakes?

Who?

What?

Where?

How? (be
very specific)

We, Julia Shore and Karleigh Baldwin, will be selling cupcakes at Springbank
Community High School. We may required other people to help out in
executing this event, in which case we would ask Lara Calvo and Julia
Zonneveld to help us. They could use our event in their volunteer hours.
This event is a home-baked cupcake fundraiser.

This event will be held in the front foyer of Springbank Community High
School.

We will plan and organise the event throughout the year. Closer to the date,
we will create posters and make announcements in order to advertise the
event. We could also post on social media, through the schools twitter
account, on the school website and within our friend groups on social
networking sites to spread the word. We will bake the cupcakes ourselves.
We will then get them out during lunch hour and run a booth which sells
these cupcakes on February 25th, 2015.

Estimated Costs: provide breakdown

As we already have ingredients, there will be no costs for this major project.

Signature of Approval:

No need of approval

Date:

DO NOT PROCEED UNTIL YOU HAVE APPROVAL FROM MS. LYONS OR MS. LAMBIE
Part B: The Planning Schedule
Tasks

-Discuss with Ms. Lambie or Ms. Lyons

What is to be done?
List all necessary
actions to be completed
before, during and
after event (eg: money
submission; all bills
paid; thank-you notes;
clean-up)

-Email Ms. Thiessen for school announcements

-Email Mr. Cassidy for electronic announcements
-Print posters and put them up around the school. (In bathroom stalls,
on bathroom doors, on walls and bulletin boards, gym change room
doors, etc.)
-Get together on the weekend to bake and ice cupcakes and cookies.
-We will make chocolate and vanilla cupcakes as well as animal themed
shortbread cookies. Cupcakes will be $2 and cookies will be $1.
-We will need to organize our baking to be dropped off, or stored it
somewhere until lunch.
-We will ask to get out of class 5-10 mins early so that we can prep
our table.
-We will need to ask the janitor where we can have a table and chairs.
-We will need a larger poster for our table.
-We will need some cash for change and some sort of cash box.
-We will sell our baking.
-At the end of lunch, we will clean up the table and chairs and the
leftover baking.
-Our proceeds will be sent as a cash or check donation to the Cochrane

People Responsible

Humane Society.
Julia Shore
Karleigh Baldwin

Date to be Completed

March 3, 2015

Date Completed

March 3, 2015

Part C: The Debriefing

Title of Event/Action:

National Cupcake Day for SPCAs

Date of Event/Action:

March 3, 2015

Ultimate Success?

We found are event to be fairly successful. We earned INSERT

AMOUNT of money for our cause. We sold the majority of our
baking and enjoyed running this project.

Synopsis/Reflection of the Event/Action:

What went well? (Rear
-We sold a lot of cupcakes and cookies
View Mirror)
-We earned money for our cause
-We worked well together
-We developed our planning skills
What didnt go so well?
-If could have been announced and advertised more
(Rear View Mirror)
-We could have had more volunteers so that it was easier on us
-With more volunteers, we could have run for more than one lunch
and could have earned more money for our cause
Where to from here?
(Windshield)
possibilities?

-With this experience, we could run another bake sale

-We could also put these new leadership skills towards another
cause
-We can volunteer for the Cochrane humane society, because we
are passionate about this cause

adapted from Free the Children - Action Planner http://www.freethechildren.com/getinvolved/youth/geteducated/

Survival Guide for Class and Club Advisors, 1995
Organizing an Inter-Club Leadership Conference, 1999.