The basic function of the Administrative and Office manager is to plan, organize and control

office services. They help to manage and control the office and helps office to work efficiently
and properly. Office Managers make sure that the office runs smoothly, which includes keeping
supplies in stock, making sure administrative and office staff are doing their job, working with
vendors, planning office events, making sure the facilities are clean, orderly, and safe, and
analyzing supply and resources consumption to determine cost-saving and efficiency savings.
Broad functions are as follows
1. Maintain Office Services
Design and implement office policies

Establish standards and procedures

Organize office operations and procedures

Control correspondences

Review and approve office supply requisitions

Managing Company Fleet

2. Supervise Office Staff

He helps in determining the manpower requirements, recruiting, selecting, and
training people to perform the office work efficiently and effectively.
He acts as the line executive for his own department and staff executive or
advisor for other departments
He has to observe the rules, procedures and policies of the management within
the office
He has to influence, inspire, and guide subordinate and get the best out of the
office staff
Orient and train employees on systems and procedures

Provide on job and other training opportunities

Supervise staff

Evaluate staff performance

Coaching and disciplining staff

3. Maintain Office efficiency

He has to plan, organize and control the office in order to achieve the goals of

the organization
He has to select, design and plan the office layout so as to ensure smooth flow of

work
He is in charge for safeguarding and maintenance of building and other assets of
office

He is responsible for procuring suitable machines, equipment, furniture,

stationery and other suppliers and for maintaining good working conditions so

that efficiency can be increased

Verify receipt of supply

4. Maintain Office Records

Design filling systems

Ensure filling systems are maintained and up to date

Define procedures for record retention

Ensure protection and security of files and records

5. Front Desk and Public Relations management

He has to maintain good relation with the outsiders or general public in order to
create good image for the organization