{Insert Date}

{Insert Contractor's Name}

{Insert Address Line 1}
{Insert Address Line 2}

Dear {Insert Contractor'sName}

Contract Number
Project Name

{Insert Contract Number}

{Insert Project Name}

Re: Notice of Proposed Variation under Clause 40

In accordance with the provisions of Clause 40.2 Proposed Variations, of the General Conditions of
Contract, I propose the following variation, namely {Insert Details of Proposed Variation}.
As soon as practicable, advise:
(a)
The anticipated effect that the proposed variation will have on the construction program and
time for Practical Completion;
(b)
Your estimate of the cost (including delay costs, if any) of the proposed variation; and
(c)
Provide with your responses to (a) and (b) the reasonable costs of complying with the
requirements of Clause 40.2 Proposed Variations, of the General Conditions of Contract.

Yours sincerely

{Insert Name}
Superintendent

Department of Transport and Main Roads

{Insert Name Here} Region / {Insert Office Location Here} Office
(Insert Address Here}
{Insert Postal Address Here}
{Insert Town/City) (State) {Postcode)
ABN 57 836 727 711

Our ref
Your ref
Enquiries
Telephone
Facsimile
Website
Email

CAL010M
(Insert Name Here)
+61 7
+61 7
www.transportandmainroads.qld.gov.au
@tmr.qld.gov.au

[Blind copies are left to your own discretion]

B/c:
1.

File No.{Enter file number}

Superintendents Representative - {Insert Name}
{Insert Address line 1}
{Insert Address line 2}
For your information

2.

Inspector - {Insert Name}

{Insert Address line 1}
{Insert Address line 2}
For your information.

3.

Administration Officer - {Insert Name}

{Insert Address line 1}
{Insert Address line 2}
For your information.

{Insert Name}
Superintendent
{Insert Date}

Contract Administration System

CAL010M
Revised: 19/03/10

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