Professional Documents
Culture Documents
English For Public Administration
English For Public Administration
ADMINISTRATION
2nd YEAR
The verbs in bold in the following sentences express the idea of future.
If our authorities cannot solve our problem, we will address the European Court of Justice.
We are going to start a new business in Holland after the business plan is agreed on by all
parties.
There are several ways in which one can express future in English:
1. will + the short infinitive of the verb: He will come. Will he come?
Yes, he will. No, he will not (wont).
It indicates: a future event/ activity
2. Be going to + short infinitive: I am going to read this book.
It indicates: intention, probability
3. Be to + short infinitive: He is to deliver a speech.
It indicates: a future action very close to the moment of speaking
4. simple present: The train leaves at 9 oclock.
It indicates: a future action, included in a schedule
5. present continuous: We are visiting our subsidiary in London.
It indicates: an arrangement for immediate future
Specific adverbs: tomorrow, the day after tomorrow, next month/ week, year, soon, shortly, in
a months time, in three months time, etc.
8. We (attend) the opening session of the conference on Monday. Would you like to join
us?
9. I (win) that contest, whatever it takes!
10. Dont worry about the meeting! I (help) you to prepare the folders.
The verb in bold in the following sentence is in the Future Continuous tense:
Form: to be (in the future) + verb + ing: I will be writing. Will I be writing? Yes, I will. No, I
wont.
It indicates:
-
a developing action in the future: Tomorrow we will be reading all day long.
Specific adverbs: in a minute, in a second, at one oclock, at noon, tomorrow, this time next
week/ month/ year, all day long, all day tomorrow, all the week through, from two to five, by
then, by that time tomorrow, all the time
A future action, part of a schedule: What will you be doing tomorrow? I will be
swimming.
A polite way of asking about someones plans: Will you be meeting them tomorrow?
Choose the correct future form of the verb in the following sentences:
1. This time tomorrow they will be debating/will debate the issue in the Parliament.
2. I will have/will be having a look at your report in ten minutes.
3. You should try to find another copy of the report. I will use/will be using it until evening.
4. She cannot handle the correspondence. I will fire/will be firing her.
5. Theres no problem for me to give you a lift to the airport. I will be going/will go that
way anyway.
5
6. Let me break the news to her. I will be meeting/will meet her in the office tomorrow.
7. This time next week our representative will be flying/will fly to London to conclude the
agreement.
8. They will stay/will be staying here until next Friday.
9. Will you use/will you be using the computer this evening?
10. We are deeply sorry for his retirement. We will be missing/will miss him.
The verb in bold in the following sentence is in the Future Perfect tense.
We hope that by 2010 Romania will have become a member of the European Union.
Form: will + have + past participle: I will have managed to deliver the goods. Will I have
managed? Yes, I will. No, I wont.
It indicates:
-
a future action that will take place before a certain moment in the future or before
another future action: We will have met them by 4 oclock tomorrow. // He will
have posted the letter before you have time to complain.
A supposition, referring to the past: They will have found out from newspapers.
The process of calculating the costs of starting a small business begins with a list of all necessary
purchases including tangible assets (for example, equipment, inventory) and services (for
example, remodeling, insurance), working capital, sources and collateral. The budget should
contain a narrative explaining how you decided on the amount of this reserve and a description
of the expected financial results of business activities. The assets should be valued with each and
every cost.
The budget of a company is compiled annually. A finished budget usually requires considerable
effort and can be seen as a financial plan for the new financial year. While traditionally the
Finance department compiles the company's budget, modern software allows hundreds or even
thousands of people in various departments (operations, human resources, IT etc) to contribute
their expected revenues and expenses to the final budget.
If the actual numbers delivered through the financial year turn come close to the budget, this
suggests that the managers understand their business and have been successfully driving it in the
intended direction. On the other hand, if the actuals diverge wildly from the budget, this sends an
'out of control' signal, and the share price could suffer as a result.
Other types of budgeting: Event management budget, Government budget, Personal or family
budget.
An action finished before a certain moment in the past: I had written the paper by ten o clock.
The Past Perfect is not compulsory when after and before establish the sequence of the actions.
Use the Past Perfect where necessary.
1. The two parties (reach) an agreement when the member of our group made the
suggestion, so he had to accept it.
2. The Parliament (pass) this law a very long time ago.
3. By the time I called the office the secretary (leave).
4. When we wanted to complain about the PR officer being rude, the manager (fire) him.
5. Discrimination (be) a current practice in the company long before she brought up the
issue.
6. They changed their policy after a group of unsatisfied clients (sue) the company.
7. When they arrived the conference (begin) and they did not want to disturb the
participants, so they left.
8. The chairman opened the session after everybody (consult) the agenda.
9. We wanted to help them but by the time we got there they (finish) writing the
recommendations.
10. When she decided to accept the offer it was too late. Someone else (hire) as an assistant
manager.
e.g. After they had been quarrelling for minutes, I asked them to stop.
We had been waiting for weeks before we got the money.
They had been negotiating for hours by the time I got there.
Present Continuous/Progressive
used for actions in the present, for things that used for actions or events that are happening or
are always true or that happen regularly, and developing now, for future plans, or to show
for opinions and beliefs
Past Simple
Past Continuous/Progressive
used for completed actions and events in the used for actions or events in the past that were
past
we/you/they
enjoying)
were
enjoying
(were
not
Future Simple
Future Continuous/Progressive
used for actions or events that started in the past but are
Past Perfect
past
Future Perfect
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Bureaucracy
Bureaucracy is the structure and set of regulations in place to control activity, usually in large
organizations and government. As opposed to adhocracy, it is represented by standardized
procedure (rule-following) that dictates the execution of most or all processes within the body,
formal division of powers, hierarchy, and relationships. In practice the interpretation and
execution of policy can lead to informal influence.
Bureaucracy is a concept in sociology and political science referring to the way that the
administrative execution and enforcement of legal rules are socially organized. Four structural
concepts are central to any definition of bureaucracy:
a well-defined division of administrative labor among persons and offices,
a personnel system with consistent patterns of recruitment and stable linear careers,
a hierarchy among offices, such that the authority and status are differentially distributed among
actors, and formal and informal networks that connect organizational actors to one another
through flows of information and patterns of cooperation.
Examples of everyday bureaucracies include governments, armed forces, corporations, nongovernmental organizations (NGOs), hospitals, courts, ministries and schools.
Max Weber has probably been one of the most influential users of the word in its social science
sense. He is well-known for his study of bureaucratization of society; many aspects of modern
public administration go back to him; a classic, hierarchically organized civil service of the
continental type is if perhaps mistakenly called Weberian civil service several different
years between 1818 and 1860, prior to Weber's birth in 1864.
Weber described the ideal type bureaucracy in positive terms, considering it to be a more rational
and efficient form of organization than the alternatives that preceded it, which he characterized
as charismatic domination and traditional domination. According to his terminology,
bureaucracy is part of legal domination. However, he also emphasized that bureaucracy becomes
inefficient when a decision must be adopted to an individual case.
11
Numerals
Numerals
Number
Cardinal number
Ordinal number
One
The first
Two
The second
12
Three
The third
Four
The fourth
Five
The fifth
Six
The sixth
Seven
The seventh
Eight
The eighth
Nine
The ninth
10
Ten
The tenth
11
Eleven
The eleventh
12
Twelve
The twelfth
13
Thirteen
The thirteenth
14
Fourteen
The fourteenth
15
Fifteen
The fifteenth
16
Sixteen
The sixteenth
17
Seventeen
The seventeenth
18
Eighteen
The eighteenth
19
Nineteen
The nineteenth
20
Twenty
The twentieth
21
Twenty one
The twenty-first
30
Thirty
The thirtieth
40
Forty
The fortieth
50
Fifty
The fiftieth
60
Sixty
The sixtieth
70
Seventy
The seventieth
80
Eighty
The eightieth
90
Ninety
The ninetieth
100
A/ one hundred
200
Two hundred
201
1, 000
A/ one thousand
2, 000
Two thousand
1, 000, 000
A/ one million
2, 000, 000
Two million
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Modal Verbs
Modals
May
Form: may// May he?// may not
It indicates:
Possibility: He may come today. (to be possible)
Probability: We may get that contract. (to be probable)
Permission: You may leave. (to be allowed/ to be permitted)
Might
Form: might/ might he// might not
It indicates:
- NOT the past of may BUT a stronger possibility/ probability/ uncertainty: You might be right
(but I strongly doubt).
Must
Form: must// Must he..?// must not = mustnt
It indicates:
necessity/ obligation imposed by the speaker: I must be punctual.
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Should
Form: should// Should you?// should not = shouldnt
It indicates:
obligation: You should be present at the meeting.
Instructions/ advice: He should welcome them at the airport.
Expectation: The business should be profitable.
Past, unfulfilled expectation: They should have discussed the matter in detail.
Ought to
Form: ought to/ ought not to
It indicates:
Moral obligation: You ought to visit him at the hospital
Duty: You ought to write that report.
Not a very strong obligation in the past, present or future: He ought to play chess that day/ now/
to morrow.
Advisability: You ought to organise that meeting as soon as possible.
Necessity: He ought to be present at the conference.
Desirable, not performed action: You ought to have helped them. They ought not to have gone
there alone.
Supposition, probability: You ought to communicate them the decision by now.
Would
Form: would/ would you?/ would not = wouldnt
It indicates:
Polite request: Would you listen more carefully?
Opposition/ resistance/ unwillingness: They would not meet us.
Past habit = used to: I would stay in that chair, drink my tea and read a book.
Invitation: Would you have some more cake?
Refusal (in the negative): I wouldnt accept that.
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Criticism of somebodys behaviour: She would keep talking without listening to her friends.
Rephrase the following sentences so that they contain one of the modals above:
1. If you cannot find a job in your country, you emigrate to a foreign job-rich place.
2. Dont consider heading overseas to seek work without money in your pocket.
3. Dont go unless you are prepared to accept any job.
4. Sometimes you are forced to accept a monotonous job.
5. There are jobs you didnt accept in your native country.
6. Later on, of course, you will have the opportunity to apply for creative work.
7. The job seeker heading overseas has to take on jobs that have been turned down flat by
natives.
8. To work overseas you need to obtain a work permit.
9. It is advisable you find a job for which no work permit is needed.
10. Women will be able to work au pair. Under this arrangement, any girl is supposed to get
bed and board.
11. Their duty is to act as baby sitters. Their daily activity is to give general household help.
12. Their employers are also obliged to pay them a sum of money.
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Nonprofit organizations
A nonprofit organization (abbreviated NPO, also not-for-profit) is any organization that does not
aim to make a profit, and which is not a public body. Whereas for-profit corporations exist to
earn and distribute taxable business earnings to shareholders, the nonprofit corporation exists
solely to provide programs and services that are of public benefit. Often these programs and
services are not otherwise provided by local, state, or federal entities. While they are able to earn
a profit, more accurately called a surplus, such earnings must be retained by the organization for
its future provision of programs and services. Earnings may not benefit individuals or stakeholders[1]. Underlying many effective nonprofit endeavors is a commitment to management.
Twenty years ago, management was a dirty word to those involved in nonprofit organizations. It
meant business, and non-profits prided themselves on being free of the taint of commercialism
and above such sordid considerations as the bottom line. Now most of them have learned that
nonprofits need management even more than business does, precisely because they lack the
discipline of the bottom line. The nonprofits are, of course still dedicated to "doing good." But
they also realize that good intentions are no substitute for organization and leadership, for
accountability, performance, and results. Those require management and that, in turn, begins
with the organization's mission.
In the United States one of the largest Non-Profit Organizations is the Bill and Melinda Gates
Foundation, which has an endowment of $38 billion[14], and the Howard Hughes Medical
Institute, which has an endowment of approximately $14.8 billion. Outside the United States,
another large NPO is the British Wellcome Trust, which is a "charity" in British usage. See: List
of wealthiest foundations. Note that this assessment excludes universities, at least a few of which
have assets in the tens of billions of dollars. For example; List of U.S. colleges and universities
by endowment
Measuring a NPO by its monetary size has obvious limitations, as the power and significance of
NPOs are defined by more qualitative measurements such as effectiveness at carrying out
charitable mission and goals.
Some NPOs which are particularly well known, often for the charitable or social nature of their
activities conducted over a long period of time, include Amnesty International, the Better
Business Bureau, Oxfam, Carnegie Corporation of New York, DEMIRA Deutsche Minenrumer
(German Mine Clearers), Goodwill Industries, United Way, Habitat for Humanity, Teach For
America, the Red Cross and Red Crescent organizations, UNESCO, IEEE, World Wide Fund for
Nature, Heifer International, and SOS Children's Villages.
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However, there are also millions of smaller NPOs that provide social services and relief efforts
on a more focused level (such as Crosswind - Community Outreach Ministry) or the arts to
people throughout the world and in the US. There are more than 1.6 million NPOs in the United
States alone. For more see Wikipedia articles on non-profit organizations
Active/Passive Voice
Look at these examples:
When the logical subject is obvious or is not important: Goods should be delivered as
soon as possible.
When the object is more important than the logical subject: The manager was informed
on the situation.
When the speaker avoids mentioning the logical subject: The order has already been
placed.
In formal notices: Passengers are requested not to
Newspapers: President sacked because
Processes in science or engineering: The wheel is tested
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1.
2.
Active
Passive
I wrote a report.
Obj.2 + (by.)
He was asked a question (by me).
S2 (=dir. Obj. 2) + passive + (by)
A question was asked (by me).
3.
Subject + tr. Vb. + Direct object + Indirect S(=dir. Obj.) + passive + ind. Object.
object
4.
I rely on Tom.
(prep.
preposition
Object)
passive
Ex. to put an end to, to take care of, to take The problem must be paid attention
notice of, to make use of, to take hold of, to to.
find fault with, to take possession of, to lose
sight of, to do away with, to put up with
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Passive constructions:
6.
It is said that
It is believed that
It is understood that
It is reported that
It is expected that.
It is thought that
Intransitive verbs with a passive
7.
8.
Verbs that have no passive: escape, fit, get, have, let, like, suit, survive: The skirt doesnt suit
me. They escaped from prison.
Verbs used with the passive: to be born, to be said: He is said to be a good businessman.
Passive Structures:
modals + passive: The meeting can be postponed.
Passive + infinitive + object: with the verbs: advise, believe, expect, feel, forbid, mean,
order, report, request, require, say, teach, understand: They were advised to negotiate the
price.
It + the passive of: agree, announce, discover, expect, hope, suggest: It was suggested
that they would work hard.
Read the following text and change some of the sentences from active into the passive. The italicised words
will help you. Make all the other necessary changes.
Sometimes it is a real adventure not being sure if you have downloaded a virus or if it is only a hoax. You
cannot be sure whether you are alone or not: is there someone else working on my computer or it is only
me? To have more security you have to install a firewall, buy anti-virus programmes and up-date them
regularly. So, you have to spend much money only for preventing a virus-caused break down or hackerattacks. It is annoying not being sure if the money you have spent will prevent all those things or if they
create a new virus and a new way of hacking into computers.
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Non-governmental organizations
Non-governmental organization (NGO) is a term that has become widely accepted for referring
to a legally constituted, non-business organization created by natural or legal persons with no
participation or representation of any government. In the cases in which NGOs are funded totally
or partially by governments, the NGO maintains its non-governmental status insofar as it
excludes government representatives from membership in the organization. Unlike the term
intergovernmental organization, "non-governmental organization" is a term in generalized use
but not a legal definition, in many jurisdictions these type of organizations are defined as "civil
society organizations" or alternative terms.
NGOs vary in their methods. Some act primarily as lobbyists, while others conduct programs
and activities primarily. For instance, an NGO such as Oxfam, concerned with poverty
alleviation, might provide needy people with the equipment and skills to find food and clean
drinking water, whereas an NGO like the FFDA helps through investigation and documentation
of human rights violations and provides legal assistance to victims of human rights abuses.
Language focus Conditionals
Have a look at the following sentences, taken from the text entitled Customers Buy When They
Feel Good.
1. Prospective customers will not buy unless they feel good about you, your company and
your product or service.
2. A prospective customer will not buy if they have any doubt that you will deliver exactly
what you promise.
3. Avoid using any claim that sounds exaggerated even if it is true.
Fill in the blanks with the required form of the verb given in brackets:
1. Now were lost! If you ___ (take) Mr Learys advice, this ___ (not happen).
2. Dont be afraid! If we ___ (comply with) the terms of the contract, they ___ (not sue) us.
3. Did you enjoy your meal? If you ___ (finish) eating, I ___ (clear away) the plates.
4. If the marketing assistant ___ (not notice) the mistake in the marketing plan, we ___ (not
succeed) in launching the product as planned.
5. Communication skills are essential in this job. All our PR assistants are communicative.
If they ___ (not be) friendly we ___ (lose) half our clients.
6. There was no mistake in his report. If there ___ (be) of course I ___ (correct) it.
7. Im afraid we have to take action. If we ___ (not punish) him this time, he ___ (only
make) more serious mistakes.
8. They cant lend us any money. But I know that if they ___ (have) it, they___ (lend) it to
us.
9. Its always the same! If you ___ (decide) to leave the office early, the boss ___ (call) you
after youve left!
10. Last year we had the lowest turnover in our companys history; but only because of
inflation. If we ___ (take) the inflation rate into account, we ___ (lose) so much money.
Language focus Question formation
Have a look at the following questions, taken from the text entitled What is PEST Analysis?
1. What are attitudes to foreign products and services?
2. Does language impact upon the diffusion of products onto markets?
3. How long are the population living? Are the older generations wealthy?
4. Is the government involved in trading agreements such as EU, NAFTA, ASEAN, or
others?
5. Will government policy influence laws that regulate or tax your business?
Questions may be classified as follows:
yes/no questions
wh-questions
questions with what, where, who, whose, which, why, when, how
tag questions
their
meaning depends on whether the statement is positive or
negative, and on intonation
22
Administrative law
Administrative law is the body of law that governs the activities of administrative agencies of
government. Government agency action can include rulemaking, adjudication, or the
enforcement of a specific regulatory agenda. Administrative law is considered a branch of public
law. As a body of law, administrative law deals with the decision-making of administrative units
of government (e.g., tribunals, boards or commissions) that are part of a national regulatory
scheme in such areas as police law, international trade, manufacturing, the environment,
taxation, broadcasting, immigration and transport. Administrative law expanded greatly during
the twentieth century, as legislative bodies worldwide created more government agencies to
regulate the increasingly complex social, economic and political spheres of human interaction.
Taxation decisions are the decisions based on administrative law that are most often contested in
courts. Civil law countries often have specialized courts, administrative courts, that review these
decisions.
Generally speaking, most countries that follow the principles of common law have developed
procedures for judicial review that limit the reviewability of decisions made by administrative
law bodies. Often these procedures are coupled with legislation or other common law doctrines
that establish standards for proper rulemaking. Administrative law may also apply to review of
decisions of so-called semi-public bodies, such as non-profit corporations, disciplinary boards,
and other decision-making bodies that affect the legal rights of members of a particular group or
entity.
While administrative decision-making bodies are often controlled by larger governmental units,
their decisions could be reviewed by a court of general jurisdiction under some principle of
judicial review based upon due process (United States) or fundamental justice (Canada). Judicial
review of administrative decisions, it must be noted, is different from an appeal. When sitting in
review of a decision, the Court will only look at the method in which the decision was arrived at,
whereas in appeal the correctness of the decision itself will be under question. This difference is
vital in appreciating administrative law in common law countries.
The scope of judicial review may be limited to certain questions of fairness, or whether the
administrative action is ultra vires. In terms of ultra vires actions in the broad sense, a reviewing
23
court may set aside an administrative decision if it is unreasonable (under Canadian law,
following the rejection of the "Patently Unreasonable" standard by the Supreme Court in
Dunsmuir v. New Brunswick), Wednesbury unreasonable (under British law), or arbitrary and
capricious (under U.S. Administrative Procedure Act and New York State law). Administrative
law, as laid down by the Supreme Court of India, has also recognized two more grounds of
judicial review which were recognized but not applied by English Courts viz. legitimate
expectation and proportionality.
The powers to review administrative decisions are usually established by statute, but were
originally developed from the royal prerogative writs of English law, such as the writ of
mandamus and the writ of certiorari. In certain Common Law jurisdictions, such as India or
Pakistan, the power to pass such writs is a Constitutionally guaranteed power. This power is seen
as fundamental to the power of judicial review and an aspect of the independent judiciary.
Language focus Relative clauses
Have a look at the following sentences taken from the text.
SWOT analysis is a basic, straightforward model that provides direction and serves as a
basis for the development of marketing plans.
When writing down strengths, it is imperative that they be considered from both the view
of the firm as well as from the customers that are dealt with.
Managers who are caught up in developing strengths and capabilities may ignore the
external environment.
24
Remember!
We do not use a future form, or a conditional tense in a time clause.
Use as soon as, till, when, whenever, while or as to fill the gaps in the following sentences:
1. Go on ___ you come to a large square with an old statue in the middle. Then turn right
and youll find his house on your left.
2. Well be glad ___ everything is over and we can start working.
3. They were writing the report ___ we were discussing the details of our campaign.
4. ___ they were approaching the building, they realised that they had forgotten the
contract.
5. You can sign the letters ___ I am out. Lets agree on this rule..
6. Peter hasnt arrived yet and I need someone to help me. But you can leave ___ he arrives.
Rewrite the following sentences twice, using no sooner than and hardly when.
I had just sat down but the boss called me to his office.
I opened the file and a minute later someone rang the bell.
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Public policy
Public policy can be generally defined as the course of action or inaction taken by a
governmental entities with regard to a particular issue or set of issues. Other scholars define it as
a system of "courses of action, regulatory measures, laws, and funding priorities concerning a
given topic promulgated by a governmental entity or its representatives.
In the United States, this concept refers not only to the end result of policies, but more broadly to
the decision-making and analysis of governmental decisions. Public policy is also considered an
academic discipline, as it is studied by professors and students at public policy schools of major
universities throughout the country. The professional association of public policy practitioners,
researchers, scholars, and students is the Association for Public Policy Analysis and
Management.
haping public policy is a complex and multifaceted process that involves the interplay of
numerous individuals and interest groups competing and collaborating to influence policymakers
to act in a particular way. These individuals and groups use a variety of tactics and tools to
advance their aims, including advocating their positions publicly, attempting to educate
supporters and opponents, and mobilizing allies on a particular issue.
In this context, advocacy can be defined as attempting to influence public policy through
education, lobbying, or political pressure. Advocacy groups "often attempt to educate the general
public as well as public policy makers about the nature of problems, what legislation is needed to
address problems, and the funding required to provide services or conduct research. Although
advocacy is viewed as unseemly by some in the professional and research community, it is clear
that public policy priorities are influenced by advocacy. Sound research data can be used to
educate the public as well as policy makers, thereby improving the public policy process."
Language focus The Infinitive
Have a look at the following sentences, taken from the text entitled What is Money? by Roy
Davies.
1. They would probably be less willing to accept them.
2. In complete contrast, a form of money with virtually no tangible properties whatsoever electronic money - seems set to gain rapidly in popularity.
3. These commodities, being widely desired, would be easy to exchange for others and
therefore they came to be accepted as money.
26
27
with the hope that this would enable Europe to pursue the development of Africa. The other
founding members were Italy, and the three Benelux countries: Belgium, the Netherlands, and
Luxembourg.In 1973 the European Communities enlarged to include Denmark, Ireland and the
United Kingdom. Norway had negotiated to join at the same time but a referendum rejected
membership and so it remained outside.The first direct, democratic elections of members of the
European Parliament were held in 1979. They were the first European elections to be held,
allowing citizens to elect 410 MEPs to the European Parliament, and also the first international
election in history.Greece, Spain and Portugal joined in the 1980s. The Schengen Agreement in
1985 created largely open borders without passport controls between most member states
Austria, Sweden and Finland joined in 1995.The European Union is composed of 27 independent
sovereign countries which are known as member states: Austria, Belgium, Bulgaria, Cyprus, the
Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy,
Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia,
Slovenia, Spain, Sweden, and the United Kingdom. There are three official candidate countries,
Croatia, the former Yugoslav Republic of Macedonia, and Turkey; the western Balkan countries
of Albania, Bosnia and Herzegovina, Montenegro, and Serbia are officially recognised as
potential candidates. Kosovo has been granted similar status.
The European Commission acts as the EU's executive arm and is responsible for initiating
legislation and the day-to-day running of the EU.
The European Parliament forms one half of the EU's legislature. The 785 Members of the
European Parliament (MEPs) are directly elected by EU citizens every five years. Although
MEPs are elected on a national basis, they sit according to political groups rather than their
nationality. Each country has a set number of seats.
The Council of the European Union forms the other half of the EU's legislature.
Highest-ranking political leadership in the EU is provided by the European Council, which is
composed of one representative per member state plus the President of the Commission. The
member states choose as their representative either the head of state (e.g., the president) or the
head of government (e.g., the prime minister). The European Council meets on at least four
summits a year, and is lead by the representative of the rotating presidency. The European
Council should not to be mistaken with the Council of Europe, an intergovernmental institution
independent from the EU.
The judicial branch of the EU consists of the European Court of Justice (ECJ)
29
30
Past Simple
Past Participle
arise
arose
arisen
awake
awoke
be
was/were
been
bear
bore
beat
beat
become
became
become
begin
began
begun
behold
beheld
beheld
belie
belied
belied
bend
bent
bent
bet
bet, betted
bet, betted
bid
bid, bade
bid, bidden
bind
bound
bound
bite
bit
bitten
bleed
bled
bled
bless
blessed, blest
blessed, blest
blow
blew
blown
break
broke
broken
breed
bred
bred
bring
brought
brought
broadcast
broadcast
broadcast
build
built
built
burn
burnt, burned
burnt, burned
burst
burst
burst
buy
bought
bought
cast
cast
cast
catch
caught
caught
choose
chose
chosen
31
cling
clung
clung
come
came
come
cost
cost, costed
cost, costed
cut
cut
cut
deal
dealt
dealt
dig
dug
dug
dive
dived
draw
drew
drawn
dream
dreamed, dreamt
dreamed, dreamt
drink
drank
drunk
drive
drove
driven
dwell
dwelt, dwelled
dwelt, dwelled
eat
ate
eaten
fall
fell
fallen
feed
fed
fed
feel
felt
felt
32
Infinitive
Past Simple
Past Participle
fight
fought
fought
find
found
found
flee
fled
fled
fly
flew
flown
forbid
forbade, forbad
forbidden
forecast
forecasted, forecast
forecasted, forecast
foresee
foresaw
foreseen
forget
forgot
forgotten
forgive
forgave
forgiven
forsake
forsook
forsaken
freeze
froze
frozen
get
got
give
gave
given
go
went
gone
grind
ground
ground
grow
grew
grown
hang
hung, hanged
hung, hanged
have
had
had
hear
heard
heard
hide
hid
hidden
hit
hit
hit
hold
held
held
hurt
hurt
hurt
keep
kept
kept
kneel
knelt, kneeled
knelt, kneeled
knit
knitted, knit
know
knew
known
lead
led
led
learn
leave
left
left
lend
lent
lent
let
let
let
lie
lay, lied
lain, lied
33
light
lit, lighted
lit, lighted
lose
lost
lost
make
made
made
mean
mean
meant
meet
met
met
mislead
misled
misled
misspell
misspelled,
misspelled,
mistake
mistook
mistaken
misunderstand
misunderstood
misunderstood
mow
mowed
mown, mowed
overcome
overcame
overcome
overdraw
overdrew
overdrawn
oversee
oversaw
overseen
overtake
overtook
overtaken
overthrow
overthrew
overthrown
34
Infinitive
Past Simple
Past Participle
overwrite
overwrote
overwritten
partake
partook
partaken
pay
paid
paid
plead
preset
preset
preset
prove
proved
proved, proven
put
put
put
quit
quit, quitted
quit, quitted
read /ri d/
read /red/
read /red/
rewrite
rewrote
rewritten
rid
rid
rid
ride
rode
ridden
ring
rang
rung
rise
rose
risen
run
ran
run
saw
sawed
say
said
said
see
saw
seen
seek
sought
sought
sell
sold
sold
send
sent
sent
set
set
set
sew
sewed
sewn, sewed
shake
shook
shaken
shed
shed
shed
shine
shone
shone
shoe
shoot
shot
shot
show
showed
shown
shrink
shrank
shrunk
shut
shut
shut
sink
sank
sunk
sit
sat
sat
35
slay
slew, slayed
slain
sleep
slept
slept
slide
slid
slid
smell
sneak
sow
sowed
sown, sowed
speak
spoke
spoken
speed
sped, speeded
sped, speeded
spell
spend
spent
spent
spill
spin
spun
spun
spit
split
split
split
36
Infinitive
Past Simple
Past Participle
spoil
spoiled, spoilt
spoiled, spoilt
spotlight
spotlighted, spotlit
spotlighted, spotlit
spring
sprang
sprung
stand
stood
stood
steal
stole
stolen
stick
stuck
stuck
sting
stung
stung
stink
stunk
strike
struck
string
strung
strung
strive
strove, strived
striven, strived
swear
swore
sworn
sweep
swept
swept
swell
swelled
swollen, swelled
swim
swam
swum
swing
swung
swung
take
took
taken
teach
taught
taught
tear
tore
torn
tell
told
told
think
thought
thought
thrive
throw
threw
thrown
thrust
thrust
thrust
tread
undergo
underwent
undergone
underwrite
underwrote
underwritten
understand
understood
understood
undertake
undertook
undertaken
undo
undid
undone
unwind
unwound
unwound
uphold
upheld
upheld
upset
upset
upset
37
wake
woke
woken
wear
wore
worn
weave
wove, weaved
woven, weaved
wed
wedded, wed
wedded, wed
weep
wept
wept
wet
wet, wetted
wet, wetted
win
won
won
wind
wound
wound
withdraw
withdrew
withdrawn
withhold
withheld
withheld
withstand
withstood
withstood
write
wrote
written
38
A.J. Thomson, A.V. Martinet, A Practical English Grammar (London: Oxford University
Press, 1996)
Vince, M., Advanced Language Practice (London: MacMillan Heinemann ELT, 1994)
Vince, M., Intermediate Language Practice (London: MacMillan Heinemann ELT, 1998)
39
GERUND/INFINITIVE
ACTIVE/PASSIVE
MODALS
40
2nd May
Dear John(,)
Thanks for your last letter and the nice photos................
.....................................................................................................................
Sorry, but I have to finish.
Hope to hear from you again.
Take care.
Peter
tips:
41
- comma after name not necessary, but begin after that with a CAPITAL letter
- ending: Take care, Cheers, Yours, Love, then a comma and your name
You write to
Sir/Madam
(BE)
(AE)
an
(BE) (AE)
42
Sara
Fisher
Manager
18 St. James Avenue
Bournemouth HB3 4LN
Our
ref:
HK
1082
Your ref: SP / T
Dear Mrs Fisher,
Your order
We are pleased to acknowledge your order no. 202 dated 1st October 2001. Your
order is already dealt with. We will inform you when the consignment is ready for
delivery.
Please do not hesitate to contact us if you require further information.
We thank you for your custom and again look forward to being of service to you in
the future.
Yours sincerely,
43
M Warrens (Mr)
Enc
The envelope
The position of the address is the same like in the letter. Steet, Road and Avenue can
be written in abbreviations (St), (Rd) (Av).
The postcode/zip code you write under the town
Write the name of the country in CAPITAL LETTERS.
Example:
Mr
Michael
Warrens
Software
78
Court
St
Nottingham
WQ1
6P0
UNITED KINGDOM
44
others on the quality of their writing, so it's helpful to write well. Here are some simple
tips for writing letters and communications of all sorts:
Generally, whatever you are writing, get to the main point, quickly and simply. Avoid
lengthy pre-ambles. Don't spend ages setting the scene or explaining the background etc.
If you are selling, promoting, proposing something you must identify the main issue (if
selling, the strongest unique perceived benefit) and make that the sole focus. Introducing
other points will distract and confuse.
Use language that your reader uses. If you want clues as to what this might be imagine
the newspaper they read, and limit your vocabulary to that found in the newspaper.
Use short sentences. More than fifteen words in a sentence reduces the clarity of the
meaning. After drafting your communication, seek out commas and 'and's, and replace
with full-stops.
Write as you would speak - but ensure it's grammatically correct. Don't try to be formal.
Don't use old-fashioned figures of speech. Avoid 'the undersigned', 'aforementioned',
'ourselves', 'your goodselves', and similar nonsense. You should show that you're living in
the same century as the reader.
As to how informal to be, for example writing much like normal every day speech (I'd,
you'd, we've, etc.) bear in mid that some older people, and younger people who have
inherited traditional views, could react less favourably to a writing style which they
consider to be the product of laziness or poor education. Above all it is important to write
in a style that the reader is likely to find agreeable.
Avoid jargon, acronyms, technical terms unless essential.
Don't use capital letters - even for headings. Words formed of capital letters are difficult
to read because there are no word-shapes, just blocks of text. (We read quickly by seeing
word shapes, not the individual letters.)
45
Sans serif fonts (like Arial, Helvetica and this one, Tahoma) are modern, and will give a
modern image. Serif fonts (like Garamond, Goudy and this one, Times), are older, and
will tend to give a less modern image.
Sans serif fonts take longer to read, so there's a price to pay for being modern. This is
because we've all grown up learning to read serif fonts. Serif fonts also have a horizontal
flow, which helps readability and reading comfort. (Serif fonts developed before the days
of print, when the engraver needed to create a neat exit from each letter.)
Avoid fancy fonts. They may look clever or innovative, but they more difficult to read,
and some are nearly impossible.
Use 10-12 point size for body copy (text). 14-20 point is fine for main headings, bold or
normal. Sub-headings 10-12 bold.
Any printed material looks very untidy if you use more than two different fonts and two
different point sizes. Generally the fewer the better.
If your organisation stipulates a 'house' font then use it.
If your organisation doesn't then it should do.
Black text on a white background is the easiest colour combination to read. Definitely
avoid coloured backgrounds, and black.
Avoid background graphics or pictures behind the text.
Italics are less easy to read. So is heavy bold type.
If you must break any of these font rules, do so only for the heading.
Limit main attention-grabbing headings to no more than fifteen words.
In letters, position your main heading between two-thirds and three-quarters up the page.
This is where the eye is naturally drawn first.
46
Contents.
Background/history/situation.
47
Recommendations and actions with input and outcomes values and costs, and
if necessary return on investment.
Appendices.
Map out your structure before you begin researching and writing your report.
Ensure the purpose, aims and scope of the report are clearly explained in your terms of
reference.
The executive summary should be be very concise, summarising the main
recommendations and findings. Provide interpretation of situations and options. Show the
important hard facts and figures. Your recommendations should include implications,
with values and costs where applicable. Unless yours is a highly complex study, limit the
executive summary to less than two sides of standard business paper.
The body of the report should be divided into logical sections. The content must be very
concise. Use hard facts and figures, evidence and justification. Use efficient language big reports with too many words are not impressive. The best reports are simple and
quick to read because the writer has properly interpreted the data and developed viable
recommendations.
Do not cram lots of detail, diagrams, figures, evidence, references etc., into the main
body of the report. Index and attach these references as appendices at the end of the
report.
Where you state figures or evidence you must always identify the source.
Show figures in columns. Try to support important figures with a graph.
48
49