Staffing

Specialist

Job File / Onboarding / Orientation Process

Is the
candidate
internal?

Start

No

Provide Approved
ER20 to HR
Specialist

Provide signed
offer letter to HR
Specialist

Decide on start
date and provide
start date to HR
Specialist

Order Background
Check and Drug
screen (if required)

Once background
and drug screen
results come back,
notify the staffing
specialist

HR
Administrator

HR Specialist

Yes

Create ECS

Start job file.

Enter HPSM ticket

for position #

On the candidates
first day, add EEO
code form; Close
Req; File away job
file

End

Enter HPSM ticket to

HR Direct for SAP
Update (include ER20/
ECS, Offer Letter, and
Resume)

Track new hire in

excel spreadsheet.
Send spreadsheet to
HR Administrators 1
week prior to start
date

Prep for
orientation; create
personnel /
medical file

Add new hire form

in Kenexa
(with position #)

Send ER20/ECS, offer

letter, resume of
candidate hired, drug
screen, and background
electronically to the
HR Administrator

Launch
onboarding