Professional Documents
Culture Documents
BUSINESS
COMMUNICATIO
N REPORT WRITING
Presented By:
025 Anil Gupta
026 Tanvi Jindal
027 Anshul Jain
028 Vipul Singhal (Group
Leader)
029 Vineet Kumar
030 Ishita Dhingra
Overview
Report and its Importance
Report Writing
Classification of Reports
Styles of Report Writing
Tips For Effective Report Writing
Who writes and reads Reports
Purpose of Report Writing Steps involved in Report
Writing
Essentials of a Good Report
Parts of Formal Reports
Three Levels of Reports
Some Principles of Report
Writing
Presentation of a Report
Various Examples of Reports
What is a
Report?
Management tool for effective decision making.
REPORTS
Informational Analytical
Report Report
Informational Report
Classification of Reports
Analytical Report
Designed to convince audience that the conclusions and
recommendations developed are valid.
Classification of Reports
Styles of Report Writing
Never exaggerate
1. Informing
2. Analyzing 3.
Recommendin
g
Informing
Data gathering
Organizing
Analyzing
Drafting
Planning
Define the purpose of report ----
Determine why issue is important
What use of report will be made?
Decide purpose of report and know constraints.
It brings out----
Findings
Conclusion.
Preliminary Section
Supplementary Section
Preliminary Section
A) Title page
Typically contains the title of the report; the writer’s name, title &
department; and the date of submission.
Alphabetic list of terms used in the report with brief definition of each.
Used only when numerous unfamiliar terms are included in the text.
B) Appendix
Information Only:
Presentation of Reports
Errors in Interpreting the
Data
Adding colors to the facts
Drawing unnecessary conclusions
Interpreting the lack of evidence as a proof of the
contrary
Comparing the non-comparable data
Drawing illogical cause-effect conclusion
Relying on unreliable and unrepresentative sources
Oversimplification of the problem
Presentation of Reports
Remedial Steps
Presentation of Reports
Not being too elaborative
Presentation of Reports
Congestion must be
avoided
Data to be arranged in paragraphs, paragraphs to be
evenly placed.
Paragraphs must be duly identified.
Consecutive lines/paragraphs must be properly spaced.
Font size of the words must be adequate for the
readers to read.
Presentation of Reports
Looking Good
Presentation of Reports
Various Examples of
Reports
Annual Reports
Audit Reports
Feasibility Reports
Sales Reports
Progress Reports
Directors Reports
Case Studies
Annual Report