CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

AB 1038
November 2, 2015
Consent Calendar

TO:

Honorable Mayor and Members of the City Council

Douglas J. Schmitz, City Administrator

FROM:

Janet Bombard, Library and Community Activities Director

SUBJECT:

Adoption of a resolution granting one of the City's five free-use days of

the Sunset Center Theater to the Carmel Public Library Foundation on Thursday, April 7,
2016 for its fifth annual fundraising benefit

AMOUNT OF EXPENDITURE

$ N/A

AMOUNT BUDGETED

$ N/A

APPROPRIATION REQUIRED

$ N/A

RECOMMENDATION
Adopt a resolution granting one of the City's five free-use days of the Sunset Center Theater to the
Carmel Public Library Foundation on Thursday, April 7, 2016, for its fifth annual fundraising benefit.

SUMMARY
The 2013 Agreement between the City and Sunset Cultural Center Inc. (SCC) provides that the City
shall have the right to use the Theater and lobby for up to five full days each fiscal year without charge,
provided that the City may not use any space committed to rental customers by SCC.
The Carmel Public Library Foundation (CPLF) plans to hold its fifth annual fundraising benefit, "The
POP-Science Edition: a Conversation with Mary Roach", on Thursday, April 7, 2016 at the Sunset
Center Theater. Mary Roach is a bestselling author who specializes in popular science books with a
humorous twist. Her works include "Stiff: The Curious Lives of Human Cadavers", "Packing for Mars"
and others.
Providing CPLF with the opportunity to utilize one of the free use days will result in a significant savings
in facility use fees. Proceeds from the evening will benefit the Carmel Public Library Foundation, whose
mission is to fund the Harrison Memorial Library in perpetuity, and maintain the library's preeminence
as a cherished cultural institution.
The City Council has not received any other free-use day requests this fiscal year to date.

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PRIOR CITY COUNCIL ACTION

The City Council has granted a Sunset Center Theater free-use day to the Carmel Public Library
Foundation for its annual fundraiser each year since 2011.

ATTACHMENTS

1. Letter from Carmel Public Library Foundation Executive Director Amy Donohue requesting a
free-use day
2. Resolution

APPROVED:
Date:

Page 2

73

ATIACHMENT- 1

CARMEL PUBLIC
LIBRARY FOUNDATION

Doug Schmitz Administrator &

City Council
Carmel-by-the Sea City Hall
POBoxCC
Carmel, CA 93921
Septcm!Jcr 30, 2015
Dear Doug,
The Carmel Public Library Foundation respectfully requests consideration of our request to be
granted one ofthe City of Carmel's " free use days" at the Sunset Center Theater. We plan to hold
our fifth annual fundraising benefit next spring, Thursday, April 7, 2016: Th~ POP-Science Edition:

A Conversation with Mary Roach .

Set in the beautiful Sunset Center Theater, our annual fundraising benefits highlight national
renowned authors, historians and scholars. Proceeds from the evening will benefit the Carmel Public
J;.,ibrary Foundation whose mission is to fund the Carmel Public Library, to keep the doors open and to
maintain the library's preeminence as a steward and cherished cultural in~titution on the Central Coast
of California. Tickets to the program are typically $55, and include book sale & signing and a wine
reception.
Thank you for your consideration of our request We hope to make this a successful and profitable
event furthering our mission to fund the Library. Please let me know if you require any additional
information or documentation.

cc:
Janet Bombard, Library Director
Ben Heinrich, CPLF President
Richard Flowers, Library Trustee President
Mary Carrieri, Sunset Center
P.O. Box 2042, Carmel-by-the-Sea, CA 93921 tel {83 1) 624-281 1 fax (831) 626-1788 www.carmelpublid ibraryfoundation.org

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Pnnted on 100% rec;d~d pa;'er

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ATTACHMENT- 2

RESOLUTION 2015A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

GRANTING ONE OF THE CITY'S FIVE FREE-USE DAYS OF THE SUNSET CENTER
THEATER TO THE CARMEL PUBLIC LIBRARY FOUNDATION ON THURSDAY, APRIL 7,
2016 FOR ITS FIFTH ANNUAL FUNDRAISING BENEFIT

WHEREAS, the 2013 Agreement between the City and Sunset Cultural Center Inc.
(SCC) provides that the City shall have the right to use the Theater and lobby for up to five full
days each fiscal year without charge, provided that the City may not use any space committed
to rental customers by SCC; and
WHEREAS, the Carmel Public Library Foundation wishes to hold its fifth annual
fundraising benefit, "The POP-Science Edition: a Conversation with Mary Roach", on Thursday,
April 7, 2016 at the Sunset Center Theater; and
WHEREAS, providing the Carmel Public Library Foundation with the opportunity to
utilize one of the free use days will result in a significant savings in facility use fees; and
WHEREAS , proceeds from the evening will benefit the Carmel Public Library
Foundation, whose mission is to fund the Harrison Memorial Library.

NOW , THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA DOES:
1.

Adopt a resolution granting one of the City's five free-use days of the Sunset
Center Theater to the Carmel Public Library Foundation on Thursday, April 7,
2016 for its fifth annual fundraising benefit.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 2nd day of November 2015, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:

ABSTAIN :

COUNCIL MEMBERS:

SIGNED:

Jason Burnett, Mayor

ATTEST:

Ashlee Wright, City Clerk

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