Hospital Management System For St. Mattheus Medical Hospital, Inc

HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL, INC.
INTRODUCTION
Introduction
Nowadays, information technology plays as one of the key role in
the development of different field of studies in our society. As it
develops and advances rapidly, it gives more chances for the people to
live in a much efficient and hassle free life. Information technology
truly is considered as one of our needs in our generation. In medicine,
education, engineering, agriculture, geography, communication, etc.,
information technology has already been a part of all the field mention
for the past years.
Health care is one of the most prioritized fields in government.
Acquiring the most high-quality medical care had been a challenge in
the country. Only hospitals from around the urban community offers
complete and extensive health care, while on rural areas medical care
is depleting. The problem is not just because of lack of budget of the
government, but also because of the difficulty in managing and
administering a hospital with the entire complex operation taking
place. With the help of information technology, the country can attain
the quality of health care that the other countries have. There are a lot
of studies that contributed a lot in the field of medicine. Studies
concerning about the breakthroughs in disease treatment, medicine
are being invented as well as laboratory equipments. Yet, managing

HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL, INC. 2
and administering the process and day to day transaction in a hospital
still concerns a lot of work to be done.
The Hospital Management System for St. Mattheus Medical
Hospital, Inc. is a study that will guide the administration of the said
hospital. This study provides aid managing, administering and tracking
information and processes needed by the hospital. This study will be a
big help in the development of health care as well as patient care in
the field of medicine.
Project Context
Information System is an integrated set of components for
collecting, storing, processing, and communicating information.
Business firms, other organizations, and individuals in contemporary
society rely on information systems to manage their operations,
compete in the marketplace, supply services, and augment personal
lives. As the meaning implies, information system plays a very viral
role in connecting people’s life by means of information. Information
system continuously grows and already extended its reach to the
different fields aside from business. The medicine field in example is
one of the fields that really are contributed in the advancement of
information system. The application Hospital Management System falls
under the category of Information System because the application

interacts directly to the user and gives information especially about the
user’s needs.
Information technology is one of the factors in the development of
fields such as the Academe, Medicine, Engineering, Business, and
others. In this study, Information technology is under the field of
Medicine. The study gives aid to the administration of the St. Mattheus
Medical Hospital, Inc. to efficiently administer and manage all their
processes and daily transaction.
St. Mattheus Medical Hospital,Inc. located at #60 Gen. Luna St.
Banaba, San Mateo, Rizal was established year 2006 .It offers all
medical services except dental services and other laboratory services
like kidney dialysis, CT scan, and Echocardiogram(2D echo). They
have approximately 105 employees from their director down to their
maintenance staff. Manual work is done in some of the departments.
Hospital Management System addresses all the major functional
area of modern multi-specialty hospital. It provides a more efficient
way in managing all the processes involved from the registration of the
patient, room assignment, doctor scheduling, test and surgery,
laboratories and down to the clearance of the patient. It will help St.
Mattheus Medical hospital deal with all the day to day operations
taking place.
Purpose and Description

The study was conceived to help the doctors, nurses and
administration staff of the hospital to be fully guided in having the best
and most efficient way in providing their hospital’s services to their
patient. It was designed to aid the hospital staff to efficiently manage
and administer their hospital’s daily transactions as well as the
services they provide.
For the Patient: The patients will be the main beneficiary of the
proposed system. The application can ensure the patient that their
records will be properly kept and tracked by the hospital.
For the Doctors and Nurses: The medical personnel can be at
ease regarding their scheduling and monitoring work. The application
will determine the possible schedules of the medical personnel and set
them in a more orderly way.
For the Administration Staff: The management can now provide
the most extensive and out most care when it comes to patient care
and hospital administration by using the proposed system. They’re
workload will be lessen and process will be more efficiently and timely
manage.
Objectives
The study aims to help St. Mattheus Medical Hospital, Inc. in
administering and managing their entire hospital’s processes for them
to have the outmost service when it comes to patient care.

Specifically, this study aims:
• Help St. Mattheus Medical Hospital in keeping up with their day to day
transaction.
• Aid the hospital in admitting, gathering, updating, managing and
tracking the entire necessary patient’s information.
• Help the hospital in scheduling, tracking and updating the doctor and
ward information.
• Give aide in administering the main departments that the hospital has.
Scope and Limitations
The study will provide data exclusively from the St. Mattheus
Medical Hospital, Inc. This includes the way or process on how they
manage and administer their hospital and the services they offer.
The study’s scopes are the following:
• Reception & Inquiry
• Patient Registration (In Patient)
• Out Patient Department (OPD)
• Doctor Section
• Nurses Station
• Operation Theatre Management

• Pharmacy Management
• Services Management
• Laboratory Management
• Department Management
• Payroll
• Medical Records of the Patients
The study’s delimitations are the following:
• The study is not an online hospital management system
• Hospital Maintenance Services (i.e Housekeeping/Laundry)
• HRMS of the hospital is not included.
• Sanitation Management of the hospital

REVIEW OF RELATED LITERATURE AND SYSTEMS
This section presents the review of articles of other researchers that
have significant relation to this study. This discusses articles that are
similar and conveys same concept of principles with that of the
developed software.
Review of Related Literature
Local Related Literature
Hospitals in the Philippines
Hospitals in and around Manila often offer high-quality
medical care. However, even the best hospitals may not
meet the standards of medical care, sanitation, and
comfort provided by hospitals in the United States. Many
hospitals outside major urban areas may offer only basic
medical care in rudimentary conditions. It is wise to
evaluate the standards of medical care at a hospital before

contemplating medical procedure.Most hospitals will
require a down payment at the time of admission. Local
hospitals do not usually accept U.S. Health insurance
policies, but many U.S. insurers will reimburse patients for
hospital charges. Patients are often required to pay their
bills before being discharged from the hospital. (Smith,
L.,2005).
The article states that only hospital in the urban places
such as Manila has the capability to offer high-quality
medical care compared to the hospitals located in the rural
places. And yet still as mentioned in the article that
hospitals here in the Philippines may not meet the
standards of medical care, sanitation, and comfort
provided by hospitals in the United States.
The proposed study will definitely fit in the depleting
status of the hospitals here in the Philippines. It will help
hospitals in managing and administering their record as
well as their day to day process in a more efficient way for
them to decrease their workload.
Student Perspective
The first day that I entered the hospital I found it much
different than hospitals I was accustomed to in the United

States. Dirty floors, insects roaming freely and broken
windows were commonplace. Hospital workers informed
me that aside from all these conditions this hospital in
Lucena was one of the best in the Philippines. Coming from
a society that has numerous medical and technological
advantages I expected many of the same conditions in the
Philippines. Unfortunately I did not realize how things
would truly be until I arrived at the hospital. I think the
conditions that were unhealthy by my standards were
more alarming to me because of what I was accustomed
to. The Filipinos, however, did not associate the hospital
environment with being dirty and unhealthy. They had
experienced nothing better, and therefore, the current
state was as advanced as it got. (Basenese, L.,1996).
The article tells that there is a devastating condition of
hospitals in rural areas in accordance to the observation of
a foreign student volunteer. In relevance, the researchers
really suggest the implementation of a hospital
management system in order to give aide to the hospitals
in managing their transactions and administering their
hospital in order to comply with what is a hospital should
really look like.

Philippines: Arroyo launches VAT-funded hospital
upgrading project
President Gloria Macapagal Arroyo launched on
Tuesday a P500-million project to upgrade primary level
government hospitals to secondary level. Arroyo launched
the project called the "Katas ng VAT: Para sa Maliliit na
Ospital" while on a visit to Datu Odin Sinsuat in
Maguindanao. The project funds would be used to buy
equipment like x-ray machines and laboratory diagnostic
equipment to improve the operating rooms.
(Anonymous,2008).
This article entitled Philippines: Arroyo launches VAT-
funded hospital upgrading project, is about the funding of a
project to upgrade primary level government hospitals to
secondary level. In relevance to the researcher’s study, the
funding of medical equipment would be much better if the
hospital will have a system that will manage transactions
that are under these equipments.
Health care beyond reach of poor
For any Filipino family, especially among the poor, an
illness striking any of its members is viewed as a
catastrophe. Six of 10 Filipinos who succumb to sickness

die without ever seeing a doctor, according to the
University of the Philippines’ National Health Institute.
Health care is one of the most important items that should
be on the agenda of whoever gets elected president in the
May election, according to a group of former senior
government officials who have drawn up a list of urgent
concerns for the next administration to address in its first
year. (Bernabe, K, 2010).
The article was about the lack of proper health care
service in the Philippines. The issue of a better hospital
administration was then recalled this previous election. The
government has a huge responsibility for making
healthcare reach the poor.
In relevance to the researchers study, having a well
manage and administer hospital could really help in giving
and providing the best health care through the patients
with the help of a system that will aid in the proper
administration of a hospital.
Whistleblower dares hospital management to bare
plan
BRYAN Baylon, the controversial "whistleblower" on the
hospital fund brouhaha at the Corazon Locsin Montelibano

Memorial Regional Hospital (CLMMRH) in Bacolod,
challenged the present hospital administration to disclose
to the public the financial rehabilitation plan.
Baylon's challenge came after Dr. Jaime Bernadas,
acting as chief of the CLMMRH, disclosed Monday that the
management and personnel of the hospital. Severino, G.A.,
(2007).
The article tackles about the need for the improvement
of the Hospital management in Corazon Locsin Montelibano
Memorial Regional Hospital (CLMMRH) in Bacolod. There
are some inconsistencies especially on their financial
rehabilitation plan.
In connection to the researchers study, a hospital
management system can avoid these inconsistencies or
controversies to happen. Having a full secured and biased
free system can avoid anomalies taking place in a hospital
like the one mentioned in the article.
Foreign Related Literature
Hospital management in Canada
When a legal resident of Canada needs medical care,
he or she presents a provincial health card, usually a
plastic identification card similar to a credit card, to a

physician or hospital. Patients choose their physicians,
although a general practitioner may refer them to a
specialist. If patients require immediate care without an
appointment, they can seek admittance to any hospital
emergency room or community health clinic. There, the
severity of their medical need determines how long they
will wait to see a nurse or doctor. Health-care provision in
Canada is based on medical need rather than the ability to
pay; consequently, there are often waiting lists for some
elective procedures, such as cataract surgery;
nonemergency surgery, such as hip replacement; and
diagnostic services, such as the use of magnetic resonance
imaging (MRI). In addition, medical specialists are often
less available in rural and remote areas. (Anonymous,
2007).
This article talks about the process on how a patient in
Canada can acquire medical assistance with the use of a
health card that will be presented in the hospital for
admission. This article somehow inspired the researcher’s
study by means of electronically managing the patients
information of the researcher’s chosen hospital in order to
easily gather and track the information regarding the
patient.
Hospital management in U.K .Abstract
The hospital system in United Kingdom established in
1995 has been criticized. Patients of doctors who were not
fund holders complained they were not receiving hospital
treatment as quickly as patients whose doctors managed
their funds. The new hospital trusts are criticized for their
admissions policies, including sending patients to other
hospitals, and for not being sufficiently accountable for
spending. While National Health Service hospitals have
long waiting lists, private hospitals have empty beds
because fewer people can afford them. The Labour
government increased funding for the NHS and instituted
reforms of the payment system and administrative
structure. Despite the reforms and increased funding, the
NHS was running huge deficits in the early 2000s and
services had not improved. (Anonymous,2004).
This article talks about the hospital management
system in United Kingdom, which is being complained and
criticized by its injustice management. They are criticized
for their admissions policies, including sending patients to
other hospitals, and for not being sufficiently accountable
for spending.
In connection with the study, the chosen hospital still
conforms to their standard operation procedure which
involved the presenting of waiver to their patient before
officially admitted as well as referring them to other
hospital. They also detain patients who still haven’t settled
their bills, but still the patient’s needs are still their priority
not like in the above article. The study will definitely help
the hospital in administering fair and complete to their
patients need.
How Other Countries Do It
In Europe during the nineteenth century, the labor
movement and the political parties of the Left pressed
governments to strengthen the mutual aid system. Starting
with Germany, entire classes of workers were covered,
they and their employers paid taxes, the payroll taxes
went into funds, the mutual aid groups (or special new
agencies) administered the money, and payments were
made to beneficiaries, hospitals, and doctors. Every
country from time to time expanded its coverage,
increased its funding, and improved its organization.
“Universal” protection and redistributive financing are now
widespread policies. Most or all people are covered, must

pay payroll taxes, and receive standard benefits. While the
rich – usually the healthier – pay standard percentage-of-
wages rates, their higher incomes cause them to
contribute more money. The less healthy—usually the
lower earners – consume more benefits from health
insurance and the disability accounts, often while paying in
taxes less than their actuarial costs. (Glaser, W. A.,2006)
This was a glimpse of history of health care systems.
The less fortunate usually are the less healthy as the
article says. Until now the issue of money is a big deal to
have quick admissions in hospitals. In relation with the
study, a good hospital management system can lessen the
expenses of a patient by inserting their privileges when it
comes to health care by means of discount and insurance.
Hospital and Healthcare Management
Hospital & Healthcare Management have been
specifically designed to allow our clients to reach both
ends of the healthcare facility procurement chain By
targeting practitioners and administrative staff, this unique
approach allows advertisers direct access to everyone
involved in purchasing decision-making – from end users to
those who make the departmental recommendations to

the management staff directly involved in licensing
procurement. We have built Hospital & Healthcare
Management to provide an ideal and accurate approach for
effective online advertising ensuring to contemplate your
companies visibility. (Anonymous,2005).
The article discusses some of the points of how a
hospital management really aids in organization of
operations. In connection to the study, having this kind of
system really aids a hospital managing and organizing
their daily operation from patient care down to billing, all
are well administered.
Hospital Management System
A Hospital Management System (HMS) is the new
dimension the information technology has taken. The HMS
is an integrated end-to-end software application meant to
make the administrative and management work at a
hospital streamlined. Flexibility, ease to use and helping
hospitals and clinics generate maximum benefit are some
of the main requirements that are met by HMS. The
software application covers every aspect of hospital
administration and management processes. The HMS is
prepared keeping in mind the need to provide all relevant

information in a hospital at the disposal of the hospital
administrator to take effective decision with regard to
patient care, hospital administration and finances.
(Anonymous,2009).
These articles have some facts about hospital
management system which will serve an excellent guide in
doing the researcher’s study.
Review of Related Studies
Local Related Studies
Local Governance Performance Management
The Local Governance Performance Management
System( LGPMS) is a self-assessment, management and
development tool that enables provincial, city and
municipal governments to determine their capabilities and
limitations in the delivery of essential public services.
(Anonymous,2010).
This study focuses on the monitoring of the capabilities
and limitations in the delivery of essential public services
of provincial, city and municipal government in the
Philippines. The said study aims to administer, manage as
well as monitor the status of public services being
delivered by the local government. In relevance with the
researchers study, hospital management system has the

same purpose in a different view mainly in the health care
services.
The BD FACStation™ system
The BD FACStation™ system is the most powerful data
management system for cell analysis when coupled with
BD FACS™ flow cytometers, application software, and
reagents. The power, expandability, and connectivity of the
BD FACStation™ system make it an ideal choice for all
research and clinical needs.Integrated networking allows
the BD FACStation™ system to be connected easily with
departmental/institutional servers or laboratory
information systems (LIS). Equipped with a large hard
drive, modem, and SuperDrive, the BD FACStation™
system is a complete data management workstation. The
BD FACStation™ system provides access to the extensive
array of flow cytometry software available from BD.
(Anonymous, 2010).
The study talks about the most powerful data
management system for cell analysis when coupled with
BD FACS™ flow cytometers, application software, and
reagents. This software is mainly use in a laboratory where
cell analysis is being held. This cell analysis is a very

helpful tool in recording, managing and storing cell or
laboratory findings. This study is also relevant to the
researchers study for it focuses on the development of
medical technologies and health care just like the
researchers aiming to do.
The BD™ Medimachine system
The BD™ Medimachine system is a sample preparation
system for the automated, mechanical disaggregation of
human tissues for flow cytometric analysis, cell culture, or
DNA amplification. The BD™ Medimachine system consists
of three components: the Medimachine, Medicons, and
Filcons. Various pore sizes of disposable, sterile, and non-
sterile Medicons and Filcons allow the operator to optimize
experimental conditions to suit the tissue under study,
ensuring clean, viable preparations of single cells, cell
clusters, or cell nuclei. (Anonymous,2010).
The study is a cell organization system that is a
breakthrough in hospital laboratory management. The said
system, organizes cells and tissues data for efficient use. In
relation to the researcher’s study, a fully functional
management system can really help in organizing day to
day operation taking place in a hospital.

Saint Lukes Medical Center
The Admission Department is the patient's first stop
when they enter the medical center. Patients will be
requested to present their doctor's admission order sheet.
In the absence of the doctor's admission order sheet or a
doctor known to them, a walk-in patient may be admitted
through the Emergency Room. Fill out a Patient
Information Sheet. Information requested will be needed
by the attending physician and the medical center. Indicate
the accommodation of choice (suite, private room, semi-
private - 2 patients per room, or ward - 4 to 6 patients per
room). Sign consent forms for hospital care, exclusive
supply of medicines, limitation on outside diagnostic
reports, release of information to insurance companies
and/or patient's employer, and waiver of responsibility on
loss of valuables. (Anonymous, 2010).
Saint Lukes Medical Center is one of the Philippines’
finest hospital with exceptional organize way of admission
procedures. This will really be an excellent guide for the
study of the Hospital Management System.
MEDICard
MEDICard is a Health Maintenance Organization (HMO)
that provides Comprehensive Health Care Coverage for its
members with the use of accredited hospitals and
accredited doctors. Preventive Health Care Service, Out-
Patient Services, Dental Services, Emergency Care
Services, Hospital confinement Benefits, Member's
Financial Assistance. (Montoya,N.2009)
With the use of MediCard patients will not have any
problem in being admitted in a hospital. In relation to the
researchers study, having a system that will enable a
hassle free and easy way of admitting a patient through a
hospital can lessen the workload of the hospital.
Foreign Related Studies
Hospital management in Denmark
Denmark’s social welfare system dates from the 1890s,
and today it is one of the world’s most comprehensive.
Health insurance, covering all of the Danish population,
provides free medical care and hospitalization, payment for
some essential medicines, and some dental care. Most
hospitals are municipal. All persons are entitled to a
retirement pension. Other benefits include employment
injuries insurance; unemployment insurance; social

assistance for the aged, blind, and disabled; and provisions
for the care of children, including daytime care for children.
Denmark also has a Hospital Robot they called Helpmate, a
robot that independently navigates through hospital
corridors, delivering meal trays, paperwork, and supplies.
The robot employs multiple sensors to safely navigate and
work in close proximity to people.
Denmark’s approach to medical care is one of the most
world’s most comprehensive when it comes to social
welfare system. With the aid of its hospital robot called
Helpmate the hospitals in Denmark are well manage and
administer. In relevance with the researcher’s study, the
said study will guide us through by setting the status of
Denmark’s health care as an example for the researcher’s
study.(Anonymous, 2004).
EDS DIOHIS Mobile Article
Sanitas needed to move fast to improve its data
collection capabilities so it could more accurately record
charges, avoid inaccurate recording of patient and
treatment data, and meet a new government mandate to
track more medical procedures than ever.
Gesundheitszentrum Sanitas, in Zurich, Switzerland, trusts

EDS: After carefully considering three other options from
other providers, the hospital chose EDS DIOHIS Mobile. This
wireless, online hospital management system solution
enables faster, more accurate collection of patient
inquiries, records and treatment data.
This related study, is a great way in delivering real-time
data to all clinical staff and a best-in-class wireless
management system that strengthens hospital's
operational and financial performance. In relevance in the
researcher’s study, this foreign study aims to provide the
Sanitas the most comprehensive and real-time
management of their hospital records. And the researcher
also aims the same thing for their study.
New 4-D software program for lung cancer
A new 4-dimensional software program promises to
improve the treatment of lung cancer by allowing doctors
to take the movement of breathing into account when
administering radiotherapy, researchers announced today
at the 2nd European Lung Cancer Conference in Geneva,
Switzerland. The technique involves two steps: first, for
each patient, a 4-dimensional computed tomography (4D
CT) scan is performed, recording a set of CT slices for each

of 10 respiratory phases. This technique is already well
known in the medical world, particularly in the field of
cardiology. Second, the new software helps the radiation
oncologist to determine if there is a respiratory phase that
is most convenient for radiotherapy, based on criteria that
have been established by a panel of oncologists.
(Anonymous, 2010)
In this article entitled New 4-D software program for
lung cancer, introduce a new approach in detecting lung
cancer using a 4-D software program. The article’s
approach in developing new innovative software in
healthcare is just like what the researches wanted to
develop software that will lessen the burden of hospitals in
managing and administering their hospital.
Hospital Management System (HMS)(An Electronic
Management)
An electronic management in a Hospital or a Nursing
Home would require to very precise and must result into
cost cutting and efficient management. We have
developed this revolutionary product” Electra” is very
accurate in its approach and suit all environments
including large, medium or small sites. The crucial points

that “Electra” emphasis on are listed in the following
paragraphs which in turn justify your purchase. Hospital
administrators would be able to significantly improve the
operational control and thus streamline operations. This
would enable to improve the response time to the
demands of patient care because it automates the process
of collecting, collating and retrieving patient information..
(Anonymous,2008).
Electra enables hospitals and doctors to better serve
their patients. It improves quality of patient care, and
increased also nursing productivity. Moreover it reduced
the time spent by staff filling out forms, freeing resources
for more critical tasks. Better quality of care, procedures
and service to Patients. Its relevance in the study is the
proper organization of processes and an excellent guide to
follow.
Robots help medical surgeries
The word "robot" comes pre-loaded with its own set of
unique connotations. To most, robots are a science fiction
concept; a flight of fancy conjured by the vivid
imaginations of Isaac Asimov, Arthur C Clarke and the like.
In fact, robotics is a vibrant emerging field that is steadily

building credibility as a method of making our lives safer
and more convenient. From living rooms and factories to
battlefields and operating theatres, robots are increasingly
wheeling their way out of our imaginations and into our
daily lives. With busy medical professionals increasingly
under pressure to make the best-possible use of their time,
hospitals often play host to the latest innovations in
advanced robotics. From remotely operated surgical
devices to simple drug dispensers, here we present some
of the most significant developments in medical robotics
and their potential for improving patient care and
simplifying the daily tasks of hospital staff. (Fitzgerald, J.,
2006)
Robots are really an aid in hospital management. It is
very functional and a helper for the doctors especially on
surgeries. It is efficient and effective to use. Robots are
real help in Hospital Management. In relation to the
researcher’s study, with the absence of robots, having a
well manage and established system can help a hospital in
delivering and providing the outmost care to their patient.
TECHNICAL BACKGROUND
This section presents the technical aspect of the system as a whole.
All the essential tools used to develop the system are elaborately
discussed in this part of the documents.
Hospital Management System for St. Mattheus Medical Hospital,
Incorporated is a way of providing help to the hospital personnel and
administration staff to be guided in having the best and most efficient
way in providing their hospital’s services to their patient. The system
lessens the burden of keeping up with the fast paced day to day
transaction of the hospital as well as keeping and organizing all the
essential files that each transaction process and produce.
The effect of the system will vary on how it was made and
organized by the proponents.The figure below shows the conceptual
framework of the researchers developed system for the St. Mattheus
Medical Hospital, Inc. where in it shows the required information
needed as well as the inputs, processes involved and the output of the
proposed system.
Figure 1: Conceptual Framework of Hospital Management
System
The framework of the system includes all the possible requirements
provided by the hospital. When it comes to the development tools the

researchers come up with most efficient and broadly tools used in
developing the system.
Visual Studio 2008 was used by the researchers in developing the
Hospital Management System, it is an integrated development
environment (IDE) from Microsoft. It can be used to develop console
and graphical user interface applications along with Windows Forms
applications, web sites, web applications, and web services in both
native code together with managed code for all platforms supported by
Microsoft Windows, Windows Mobile, Windows CE, .NET Framework,
.NET Compact Framework and Microsoft Silverlight. The development
tool supports many programming language, built-in languages include
C/C++ (via Visual C++), VB.NET (via Visual Basic .NET), C# (via Visual
C#), and F# (as of Visual Studio 2010).It is one of the most versatile
development tools especially that almost all users uses Microsoft as
their Operating System. The researchers used the VB.Net as the front
end provider of the system, for it is an object-oriented computer
programming language that can be viewed as an evolution of
Microsoft's Visual Basic (VB) which is generally implemented on the
Microsoft .NET Framework.
The system as a whole will not function with just the presence of
the development tools, for it cannot contain or store the information
needed by the hospital. With the aid of Microsoft Sql Server 005 the
storing and organizing of information was made possible. Microsoft Sql
Server is an object-oriented computer programming language that can
be viewed as an evolution of Microsoft's Visual Basic (VB) which is
generally implemented on the Microsoft .NET Framework.
The system will not be totally complete graphically without the use
of any designing tools. The researcher uses Macromedia flash 8 and
Photoshop cs3 to enhance the graphical user interface of the system.
Macromedia flash 8 or currently known as Adobe Flash is a multimedia
platform used to add animation, video, and interactivity to Web pages
as well as Applications. Flash manipulates vector and raster graphics to
provide animation of text, drawings, and still images. Photoshop cs3 on
the other hand was used to create and edit pictures and logos that are
used in the system. Adobe Photoshop CS3 is a graphics editing
program developed and published by Adobe Systems.
Other tools used in the development of the system are the Microsoft
office 2007 which is used or he editing of documents. And another
thing that was considered in the development was the compatibility
and interoperability of the application. Windows XP or Windows 7 will
best fit the said category. It is for the fact that the two operating
system are the most commonly used by consumers in the digital world.
Software would not be functioning unless it is integrated together
with hardware. Computer sets, printers, scanners and network cables
will be needed for the deployment of the system.
System Architecture
Hospital Management System is Local Area Network (LAN) based
wherein any computer systems should be introduced as part of the
workflow (online) to run efficiently and to gain the potential benefits of
computer system. In this case, it will setup more than one computer.
Networking is fundamental requirement for on-line system, which is to
connect all the computers in the hospital with the server, which
maintains data generated and updated by various computers in the
network.
Advantages:
Networking has a lot of advantages and we list the following as key
benefits.
Avoid duplication of entry: Since data entered from various
departments are stored in a single computer (file server), others in the
networking can share the data that is already entered instead of
entering again.
Multi-User: More than one user can access the data or program
simultaneously without affecting each other work.

Expansion: Expanding computer application in new areas with
minimum efforts.
Disadvantage:
Expensive for low turnover organizations: It requires investment
on hardware as well as networking software. It may not be feasible or
applicable who handle very low patient’s volume.
Local technical support: Maintaining LAN requires a person with
technical know-how to some extend which might be an obstacle to set
up LAN in some areas. This has been planned to resolve by providing
adequate training or identifying a person who can support more than
one particular hospital from a central place.

METHODOLOGY
Requirement Specification
Incorporated was conceptualized to help the doctors, nurses and
administration staff of the hospital to be fully guided in having the best
and most efficient way in providing their hospital’s services to their
patient. It was designed to aid the hospital staff to efficiently manage
and administer their hospital’s daily transactions as well as the
services they provided. The scope of the system is strictly within the
hospital’s network only, it is implemented in a LAN (Local Area
Network) based basis.
Analysis
The researchers used the Iterative and Incremental development
life cycle approach for the study.

Figure 2: Iterative and Incremental development life cycle
The figure above shows the flow of process in an Iterative and
Incremental development. It is a cyclic software development process
developed in response to the weaknesses of the waterfall model. The
basic idea behind iterative development is to develop a software
system incrementally, because it is a cyclic development process it is
easier for us to review/backtrack the phases that we might want to
review.
Initial Planning Phase
In this phase of our study the researchers discuss briefly about the
main problem and needs that is needed to consider first before we
advance to the next phase. This is a pre-planning phase wherein a
rough draft of the all needs and requirements are prepared.
Planning Phase
This phase covered and defines the solution in details on what to
build, how to build it, who will build it, and when it will be built. During
this phase the team writes the functional specification, and prepares
work plans, cost estimates, and schedules for the various deliverables.
This phase is where you look through deeply and consider every
requirement that the user specified.
Analysis and Design Phase
This is the most crucial and difficult phase in our study. Examining
of raw materials or information lies within the analysis area. But it
should be examined thoroughly before advancing to the design phase.
Time in design phase is very essential for the fact that designing a
software in not just an overnight job. It takes a lot of time in ensuring
the efficiency, reliability and maintainability of the software.
Implementation Phase
In this phase, the production system is installed, initial user training
is completed, user documentation is delivered, and the post
implementation review meeting is held. When this phase is completed,
the application is in steady-state production. Once the system is in
steady-state production, it is reviewed to ensure that we met all of the
goals in the project plan for a satisfactory result. If there are goals that
are not met during the analysis and design phase the team can make
any revision by backtracking, until the goals are met.
Testing Phase
After the implementation is completed, testing comes next. Testing
ensures that the solution meets the business requirements. Another
role of testing is the catching and correcting of errors that were
introduced earlier in the development lifecycle. Tracking the errors to
understand their causes and any patterns that might exist also falls
under testing phase. Revalidate the stability of the solution, including
ensuring that the correction of one error does not lead to the
introduction of another error somewhere else is the key core of this
phase.
Evaluation Phase
Evaluation phase evaluate the software if it can be implemented. Its
primary purpose is to ensure that the stated goals of the development
process will actually meet a required business need.
Deployment Phase
In the deployment phase, an acceptance walk-through completes
the full implementation of the software at the client site. All user
training is completed and the software is then fully implemented.

Design
Figure 3: Context Diagram of the Developed Software
The above figure shows all the entities involved in the developed
software of the study. There are seven external entities connected to
the software. These are the Patient which is the most important entity
in the software, for they are the ones who will be mainly benefited. The
Admission is the where patient undergoes before being fully admitted
in the hospital. The Doctor on the other hand is the one who diagnose
and treats the patient. The Nurse is responsible for taking care and
updating the patient’s condition status. The Pharmacy is the one
responsible for supplying the patient’s medicine. Laboratory is where

the patient is being test to help the physician in diagnosis the patient’s
diseases. Lastly, Billing entity is responsible for providing the patient’s
hospitalization bill.
Figure 4: Diagram 0 of the Developed System
The above figures shows all the involved high-level process that the
software application contains and how they are interrelated to each
other. The diagram is made up of fourteen major processes and the
seven external entities interacting with the system. The process
represents the whole functionality of the system. Data flows are now
shown in this diagram, which represents the flow of data on the

system. Data store are also present in the diagram 0 of our system and
this serve as the repository of the data gathered by our system.
The above figure shows how the software application operates in
greater details. This details the first diagram shown into a much more
detailed one. In this figure the whole registration and admission
process is shown in a greater detail.

The above figure shows how succeeding part of the software
application operates in greater details. This shows the process
undergoing between the three entities which are the Nurse, Doctor and
the Laboratory.
The figure shows the part of the software wherein the entity Patient
needed medicine prescription. The Doctor forwards the prescription

directly to the, Pharmacy wherein the medicine breakdown are being
prepared for the Billing to prepare the final receipt of the prescription.
The above figure shows how the other part of the software
application operates in greater details. This shows the process
undergoing in the final stage of the patient’s admission which being
discharge in the hospital.

Entity Relationship Diagram
Figure 9: Entity Relationship Diagram of the Developed
Software
The above figure shows the abstract and conceptual representation
of data in the software application. The researchers use the crow’s foot
approach in creating our E.R.D in such way that each entity is
explained well as well as the processes going on in the application.

Figure 10: Hierarchical Input Process Output
The above figure shows the abstract Hierarchical Input Process
Output of the software application. All the necessary and essential
information about the system is described in a hierarchical form.
Development and testing
Software testing involves the operation of a system or application
under controlled conditions and evaluating the results. It is oriented to
detection. It aims to identify and reveal as many errors as possible and
perform the required tests efficiently and effectively.

Black box testing and System testing are the two types of testing
used in Hospital Management System .Black box testing is testing the
software without knowledge of the internal workings of the item being
tested. Tests are usually functional. System testing is a type of black
box testing that is based on overall requirements specifications and
covers all combined parts of the system.
Incorporated is a way of providing help to the hospital personnel and
administration staff to be guided in having the best and most efficient
way in providing their hospital’s services to their patient. The system
lessens the burden of keeping up with the fast paced day to day
transaction of the hospital as well as keeping and organizing all the
essential files that each transaction process and produce. Black box
and system testing are the appropriate testing to be conducted since it
centralizes the idea of functionality of the system and in specifying if
the requirements needed are met.

RECOMMENDATIONS
The recommended computer system minimum requirements are the
following:
• Microsoft Windows XP Operating System or Latest Version
• 1024x768 screen resolution with 256 colors
• Intel Pentium 4 or Latest Product Version
• 256 MB RAM or Latest Product Version
• Atleast 2GB Free Hard Disk Space
• Printer
• Scanners
The following are the recommended software requirements:
• VB.Net
• Visual Studio 2008
• Microsoft Sql Server 2005

• MS Office 2007
• Macromedia Flash 8
• Photoshop Cs3
• Windows XP
Personnel Requirements and Staffing
Particular staff members/personnel proposed for the
implementation are the following:
• Ms.Leila Laudencio (administrative officer)
• Mr.Alexander Candelaria(operations officer)
• Doctors
• nurses
•administration staffs
The following staff must be computer literate and must have the
knowledge on what the system is capable of doing.
Training of Implementation Staff
The following are the topic for the training:
• System hardware/software installation
• System support
• System maintenance and modification

Implementation Plan
Demonstration of the software
The hospital should form a team who can decide the adoptability of
the HMS for their situation. They should then make the decision about
the desirability of the software in their setting. Hence the team making
the visit should be fairly senior staff. A Demonstration kit would be
sent if required by the user.
Work out details for adapting the software and customization
Once the decision to go ahead has been made, the next step is to
understand how their existing work processes need to be aligned or
modified/added to be in line with the software (the software has
limitations on the extent of customization). Core staff of the Hospital
management and staff should sit together to arrive the requirements
and compare availability of the feature in the HMS. If any changes or
customization is required, it should be documented.
Plan for hardware procurement
This will be a first step once a hospital decides to adopt this
software.
Depending upon the size and volume of work, a hospital can decide
on the number of computers and printers.

Routing of cables and placing network accessories should be
planned. If it is possible to bring a blue print of the hospital building or
rough layout with distance and location, we can have discussion to
decide the networking accessories requirements
Training
The hospital should send two or three of their staff along with
computer literate person (who can help in installation and maintenance
of the software). The team members should have full knowledge about
existing system of the hospital. Since it may not be appropriate to
recruit a computer literate person for higher salary, the management
can identify and train one of their existing staff in the computer or they
can hire local computer professionals to support you.
Training will be for the duration of 2 weeks and following will be
covered.
• Using computers
• Operating HMS (Hands-on training)
• Generating reports
• Trouble shooting and maintaining HMS
• Backup plan
Installation and Customization

Based on the details worked out during process III, the hospital can
place the order for the hardware and software, which normally takes
one month from the date of order to installation.
Hardware installations
Hardware supplying company will be helping you in setting up the
computer, laying network cables and accessories.
Software installations
Hardware supplying company will install, Operating System
(Windows’7) and PC software (Office-10) and other tools as part of the
installation process. The server machine should be loaded with
Windows 7 and SQL Server. Usually, the software supplier or hardware
supplier handles it.
HMS installation
It has two major tasks.
1. To create the database in the SQL server
2. To install the software in the entire client (users) machines.
User (Operator) Training
Once the visiting team returns to their hospital, they have to train
the actual users of the system or demonstrate the features and

redefined workflow/patient flow, data capturing, reports generation
etc.

Hospital Management System For St. Mattheus Medical Hospital, Inc

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Hospital Management System For St. Mattheus Medical Hospital, Inc

Uploaded by

Copyright:

Available Formats

HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL, INC.

Nowadays, information technology plays as one of the key role in

the development of different field of studies in our society. As it

live in a much efficient and hassle free life. Information technology

truly is considered as one of our needs in our generation. In medicine,

education, engineering, agriculture, geography, communication, etc.,

for the past years.

Health care is one of the most prioritized fields in government.

Acquiring the most high-quality medical care had been a challenge in

is depleting. The problem is not just because of lack of budget of the

government, but also because of the difficulty in managing and

administering a hospital with the entire complex operation taking

of studies that contributed a lot in the field of medicine. Studies

concerning about the breakthroughs in disease treatment, medicine

are being invented as well as laboratory equipments. Yet, managing

and administering the process and day to day transaction in a hospital

still concerns a lot of work to be done.

The Hospital Management System for St. Mattheus Medical

hospital. This study provides aid managing, administering and tracking

information and processes needed by the hospital. This study will be a

big help in the development of health care as well as patient care in

the field of medicine.

Information System is an integrated set of components for

collecting, storing, processing, and communicating information.

Business firms, other organizations, and individuals in contemporary

society rely on information systems to manage their operations,

compete in the marketplace, supply services, and augment personal

lives. As the meaning implies, information system plays a very viral

role in connecting people’s life by means of information. Information

system continuously grows and already extended its reach to the

different fields aside from business. The medicine field in example is

one of the fields that really are contributed in the advancement of

information system. The application Hospital Management System falls

under the category of Information System because the application

Information technology is one of the factors in the development of

fields such as the Academe, Medicine, Engineering, Business, and

others. In this study, Information technology is under the field of

Medical Hospital, Inc. to efficiently administer and manage all their

processes and daily transaction.

St. Mattheus Medical Hospital,Inc. located at #60 Gen. Luna St.

medical services except dental services and other laboratory services

like kidney dialysis, CT scan, and Echocardiogram(2D echo). They

have approximately 105 employees from their director down to their

maintenance staff. Manual work is done in some of the departments.

Hospital Management System addresses all the major functional

area of modern multi-specialty hospital. It provides a more efficient

patient, room assignment, doctor scheduling, test and surgery,

Purpose and Description

The study was conceived to help the doctors, nurses and

administration staff of the hospital to be fully guided in having the best

and most efficient way in providing their hospital’s services to their

patient. It was designed to aid the hospital staff to efficiently manage

and administer their hospital’s daily transactions as well as the

services they provide.

records will be properly kept and tracked by the hospital.

For the Doctors and Nurses: The medical personnel can be at

ease regarding their scheduling and monitoring work. The application

them in a more orderly way.

For the Administration Staff: The management can now provide

and hospital administration by using the proposed system. They’re

The study aims to help St. Mattheus Medical Hospital, Inc. in

administering and managing their entire hospital’s processes for them