Project Title: Order System

Group No. : 4
Team Leader: Kennedy B. Langkit

Document No.: IT3A-3:30-4:30 MWF D - Document 2

Remarks:

CHAPTER 2: SYSTEMS ANALYSIS

I. DFD OF THE PROPOSED SYSTEM

PAYMENT ORDER REQUEST

RETAILER / STORAGE
WHOLESALER ORDERS TO
ORDER
DELIVER

0
STOCK
INFORMATION STORAGE REPORT
INVOICE CERVEZA de
COMPANIA
CREDIT MEMORANDUM DELIVERY
CONFIRMATION
SHORTAGE REPORT

ORDER REPORTS ACCOUNTING

CONTEXT DIAGRAM

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 DELIVERY RECEIPT

3.0
RETAILER / ORDER
INFOR- CHECK
WHOLESALER SHORTAGE STORAGE
MATIO AVAILABLE
REPORT 2.0P STOCK ORDER
REQUEST
I O
N R VERIFY
V D ORDERS STORAGE REPORT 5.0P
O E AVAILABLE
I R 1.0 STOCK
ORDER
C S PRODUCE
DATA
E DELIVERY
PROCESS RECEIPT
FINAL LIST 4.0P
D1
ORDER OF ORDERS
LIST OF
ORDERS
FINAL DELIVER
6.0
PAYMENT ORDERS ORDERS
7.0P
ORDERS TO
PROCESS DELIVER
CREDIT MEMORANDUM PAYMENT
PRODUCE
REPORTS ORDER REPORTS
ACCOUNTING
DATA

ACCOUNTING
D ACCOUNTS
RECEIVABLE

ACCOUNT RECEIVABLE DIAGRAM 0

DATA
 P
A
Y
M PAYMENT ON
E 6.4P
6.1P ACCOUNT
N
T
ISSUE
CHECKS
CREDIT
PAYMENT
MEMO

A
C
C
O
C U
A N
6.3P T
S
I WHOLESALER’S CHECK I
H
N N
V G
DETERMINE
O
GENUINE
I D
CHECKS A
C
T
E
A

6.2P

ISSUES GENUINE CHECKS

INVOICE

CREDIT

1.1P

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MODE OF
PAYMENT
 ORDERS

O
O R
R D
O
D E
N
D R
L E
I S
I R
R
N S
E V
E
C I
V
T A
O I
R A
O T
D
R E
E M
D L
R A
E E O
S I
R P R
L
1.2P H D
O E
N R
PROVIDE E
LIST OF D
COMPILED A
ORDERS
T
A
1.3P
COMPILED
ORDERS
SPECIFY
ORDER DATA

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 3.1P

STOCK SHORTAGE
CHECK NO.
ORDER
OF
INFORMATION
PRODUCTS
AVAILABLE

A
V
A 3.2P
I
L SHORTAGE REPORT
A PRODUCE
B SHORTAGE
L REPORT
E

S
T
O
C
K

PageII.No.: ____
DATA DICTIONARY Total no. of Pages: ____
ACCOUNTING DATA= BALANCE SHEET + INCOME STATEMENT + STATEMENT OF CASH FLOWS + STATEMENT
OF CHANGES IN OWNER’S EQUITY + NOTES TO FINANCIAL STATEMENTS

ACCOUNTS RECEIVABLE DATA= {PRODUCTS SOLD ON ACCOUNT}

ADDRESS= (POBOX NUMBER) + STREET + [CITY/TOWN] + [STATE/PRVINCE] + (COUNTRY) + ZIPCODE

ASSETS= {RESOURCES CONTROLLED BY THE ENTITY}

AVAILABLE STOCK= {PRODUCTS AVAILABLE FOR SALE} + (ITEM REFERRENCE NUMBER)

BALANCE SHEET= {ASSETS} + {LIABILITIES} + {SHAREHOLDER’S EQUITY}

BILL ADDRESS= ADDRESS

CASH= [CASH ON HAND/CASH IN BAK/CASH FUN]

CASH INFLOWS= {TRANSACTIONS THAT GENERATE CASH IN TO THE ENTITY}

CASH OUTFLOWS= {TRANSACTIONS THAT FLOW CASH OUT THE ENTITY}

CREDIT MEMORANDUM= CUSTOMER NAME + CUSTOMER ADDRESS + CREDIT MEMORANDUM NO. + MEMO
DATE + {PRODUCT} + AMOUNT + (PRODUCT DESCRIPTION) + MANAGER’S SIGNATURE

CUSTOMER’S ADDRESS= ADDRESS

CUSTOMER NAME= FAMILY NAME + FIRST NAME + MIDDLE NAME + (IDENTIFICATION NUMBER)

DELIVERY CORFIRMATION= DATE OF DELIVERY + PRODUCT DESCRIPTION + CUSTOMER NAME + CUSTOMER

ADDRESS + SHIP ADDRESS + BILL ADDRESS

DELIVERY RECEIPT= CUSTOMER NAME + CUSTOMER ADDRESS + DELIVERY DATE + P.O. NO. + QUANTITY +
PRODUCT DESCRIPTION + PRICE + AMOUNT + AUTNORIZED SIGNATURE

EXPENSES= {COSTS INCURRED}

FINAL ORDERS= {PRODUCT TO BE DELIVERED} + QUANTITY + CUSTOMER LIST + {ORDER DATE} + {DELIVERY
DATE} + (SHIP ADDRESS) + (BILL ADDRESS)

INCOME STATEMENT= {REVENUE} + {EXPENSES} + [PROFIT/LOSS]

INVOICE= CUSTOMER NAME + ISSUE DATE + PAYMENT + ITEM DESCRIPTION + CASHIER SIGNATURE

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LIABILITY= {OBLIGATIONS OF THE ENTITY}

LIST OF ORDERS= {CUSTOMER NAME} + {AMOUNT} + {PRODUCT} + (ITEM REFERRENCE NUMBER)

NOTES TO FINANCIAL STATEMENTS= {DISCLOSURE}

ORDER= ORDER NUMBER + ORDER DATE + CUSTOMER NAME + CUSTOMER ADDRESS + PRODUCT
DESCRIPTION + {PRODUCT} + PRICE + AMOUNT + QUANTITY

ORDER DATA= ORDER NUMBER + ORDER DATE + CUSTOMER NAME + CUSTOMER ADDRESS + PRODUCT
DESCRIPTION + {PRODUCT} + AMOUNT + SHIP ADDRESS + BILL ADDRESS

ORDER INFORMATION= ORDER NUMBER + ORDER DATE + CUSTOMER NAME + CUSTOMER ADDRESS +
PRODUCT DESCRIPTION + {PRODUCT} + AMOUNT + SHIP ADDRESS + BILL ADDRESS + {TERM OF PAYMENT}

ORDER REPORTS= TOTAL ORDER + {PENDING ORDERS} + {ORDER ON ACCOUNT}

ORDER REQUEST=ORDER NUMBER + ORDER DATE + CUSTOMER NAME + CUSTOMER ADDRESS + PRODUCT
DESCRIPTION + {PRODUCT} + AMOUNT + SHIP ADDRESS + BILL ADDRESS + {TERM OF PAYMENT} + CASH
DISCOUNT + PURCHASE DISCOUNT

ORDERS TO DELIVER= {PRODUCTS READY FOR DELIVERY}

PAYMENT= [CASH/WHOLESALER’S CHECK/ON ACCOUNT]

PAYMENT ON ACCOUNT= [ACCOUNTS PAYABLE/NOTES PAYABLE]

PRODUCT= PRODUCT NUMBER + DESCRIPTION + PRICE

PROFIT= RESIDUAL OF REVENUE AGAINST EXPENSES

PURCHASE DISCOUNT= DICOUNT TERM + DISCOUNT PERCENTAGE

QUANTITY= NUMBER OF PRODUCT

REVENUE= {EARNINGS}

SHAREHOLDER’S EQUITY= {RESIDUAL INTEREST OF OWNERS}

SHIP ADDRESS= ADDRESS

SHORTAGE REPORT= AGENT NAME + SHIPPING ORDER NO. + CUSTOMER NAME + CUSTOMER ADDRESS +
CAUSE OF SHORTAGE + DEPARTMENT + CAT NO. + QUANTITY AVAILABLE + {PRODUCT} + PRICE + TOTAL

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STATEMENT OF CASH FLOWS= {CASH INFLOWS} + {CASH OUTFLOWS}

STATEMENT OF CHANGES IN OWNER’S EQUITY= CHANGES IN THE COMPONENT OF SHAREHOLDER’S EQUITY

STOCK SHORTAGE= PRODUCT NOT AVAILABLE

STORAGE REPORT= {PRODUCT ACTUALLY DELIVERED} + {PRODUCT AVAILABLE}

WHOLESALER’S CHECK= ISSUER’S NAME + RECEPIENT’S NAME + ISSUE DATE + AMOUNT + ACCOUNT NUMBER
+ ISSUER’S SIGNATURE

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III. UML OF THE PROPOSED SYSTEM

LIST OF PERSONAL ORDERS

 ORDER PROCESSING SYSTEM

Administer
Company Accounts

Request Product
Pricing

Acquire Order
Status Report

Allocate and
Forecast Demand
Place Order for
Retailer
Inventory Supply
/ Wholesaler
Manager
zzzzzzz
Extend Uses

Request Product
Catalogue

Update Accounts
Receivable and
Order Shipments

Uses

Cancel Order

Sales Agent /Sales ACCOUNTING

Representative

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