Purchasing: RFQ Life Cycle

Create Request for Quotation (RFQ):

RFQ created in the Purchasing Module.
Details of the RFQ can be created from
scratch or copied from an existing
RFQ/requisition.
Award the RFQ as a PO or Select Vendors for the RFQ:
Contract: Specify the group of vendors to
Once awarded, the RFQ results whom the request for quotation is
in a purchase order or a sent. You can use an existing
contract. Start vendor quote group or you can add
PO: One time order for a single vendors directly to the RFQ.
agency. End
Contract: Multiple orders across RFQ Submitted for Approval:
agencies. Once the RFQ is in final form, the
Analyze Responses: status of the RFQ is manually
Once all responses are keyed changed to “Approved”. This
into Core-CT, the bids are action signals to Core-CT that
analyzed and the best vendor (or the RFQ is available for dispatch
vendors) to service the RFQ is to the vendors in the quote
identified. group.

RFQ Dispatched to the Vendors:

Enter Vendor Responses:
RFQ is delivered to the vendor by
Once the bids are returned by
fax, email, phone, or print
the vendors included in the RFQ,
dispatch method. This is an Ad-
their responses (bids) are keyed
Hoc process manually initiated
into Core-CT.
by the Buyer responsible for the
RFQ.