Time Management

• Four Generations
– Notes and checklists – Appointment books – Prioritisastion, Goal setting, daily planning
• Problems!

– Self management?
• Schedules Vs Results and relationships

Time As a Resource
• • • • • • Clock Driven Process Driven Time as a commodity Time can be wasted It does not wait You can never redeem it!! • Times bygone!!

Urgent
Crises I mpo Problems rtant Production Deadlines

Not urgent
Planning, Prevention Production capacity Relations, opportunities Trivia Time wasters Phone, mail leisure Pleasant works

Not imp orta nt

Interruptions Calls, mails, Reports, Meetings, Pressing matters, Popular activities

Parameters
• Urgent
– Now! – React

• Important
– Act – Opportunity

Quadrant I
• Focus and it grows • Managers predicament • • • • Stress, Burnout Satisfaction? Escape to Q3, Q4

Quadrant 3
• • • • Visitors Obligations Phone calls Meetings

Quadrant 3
• • • • • • • • Are you in Q1? Priority? Short term focus Reputation? Victimised Broken relationships Irresponsible Responsive?

Quadrant II
• • • • • • • Effective! Vision Perspective Balance Discipline Control Opportunity minded

Quadrant 2
• Postpone and it will be Q1 • Golden egg • Role play! • Mostly Q2 • Who benefits? • Way to victory!

Say No!
• • • • • Q1 Indispensable Reduce it! Prioritise Politely say No! Unpopular? Q3

Planning
• Daily Vs Weekly • Reschedule • Delegated • Deleted • specific, measurable,  realistic, and  achievable Goals

Planning
• Be flexible. • Which time of day are you at your best? • Identify what the right thing to do is, and  then focus on doing it right. • Efficiency Vs Effectiveness.

Planning
• • • • • • Weekly Schedule Family Obligations Must dos Routine work Quadrant 2 All work no play?

Delegation

Thumb Rules
• • • • • • Develop your “Can Do” Attitude Clearly establish Goals Know what to do by Prioritizing Analyze your time use Master Planning for effectiveness Know when to do things by Scheduling

Thumb Rules
• • • • • • Control Interruptions Improve Meeting effectiveness Master Correspondence Increase Delegation strategies Conquer Procrastination Developing time Teamwork

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