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Effective Time Management Strategies

This document discusses time management strategies over four generations from using notes and checklists to using self-management techniques like prioritization, goal setting, and daily planning. It discusses categorizing tasks as urgent/important or not urgent/important and focusing efforts on important tasks. It also discusses managing tasks in four quadrants based on these categorizations, with quadrant 1 being urgent and important tasks that require focus. Key strategies discussed include planning, scheduling, setting goals, analyzing time use, controlling interruptions, improving meetings, delegating tasks, and developing a "can do" attitude.

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583 views16 pages

Effective Time Management Strategies

This document discusses time management strategies over four generations from using notes and checklists to using self-management techniques like prioritization, goal setting, and daily planning. It discusses categorizing tasks as urgent/important or not urgent/important and focusing efforts on important tasks. It also discusses managing tasks in four quadrants based on these categorizations, with quadrant 1 being urgent and important tasks that require focus. Key strategies discussed include planning, scheduling, setting goals, analyzing time use, controlling interruptions, improving meetings, delegating tasks, and developing a "can do" attitude.

Uploaded by

api-3750957
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
  • Time Management: Discusses the concept of time management, focusing on generational differences, scheduling techniques, and self-management importance.
  • Time As a Resource: Explores time as a finite resource, emphasizing its irredeemability and the importance of effective management.
  • Parameters: Defines urgency and importance in daily tasks, and explains their impact on decision-making processes.
  • Quadrants: Examines time management quadrants, focusing on effective allocation of tasks to optimize productivity and reduce stress.
  • Say No!: Advises on the importance of prioritization and learning to refuse non-essential tasks to improve efficiency.
  • Planning: Offers strategies for effective planning, including weekly scheduling, goal setting, and balancing routine work with critical tasks.
  • Delegation: Emphasizes the role of delegation in managing workload effectively and building a cooperative team environment.
  • Thumb Rules: Lists core principles to enhance productivity, including prioritization, effective scheduling, and conquering procrastination.

Time Management

• Four Generations
– Notes and checklists
– Appointment books
– Prioritisastion, Goal setting, daily planning
• Problems!
– Self management?
• Schedules Vs Results and relationships
Time As a Resource
• Clock Driven
• Process Driven
• Time as a commodity
• Time can be wasted
• It does not wait
• You can never redeem
it!!
• Times bygone!!
Urgent Not urgent

I Crises Planning,
mpo Problems Prevention
rtant Production Production capacity
Deadlines Relations, opportunities

Not Interruptions Trivia


imp Calls, mails, Reports, Time wasters
orta Meetings, Pressing Phone, mail
matters,
nt leisure
Popular activities Pleasant works
Parameters
• Urgent
– Now!
– React

• Important
– Act
– Opportunity
Quadrant I
• Focus and it grows
• Managers predicament

• Stress,
• Burnout
• Satisfaction?
• Escape to Q3, Q4
Quadrant 3

• Visitors
• Obligations
• Phone calls
• Meetings
Quadrant 3
• Are you in Q1?
• Priority?
• Short term focus
• Reputation?
• Victimised
• Broken relationships
• Irresponsible
• Responsive?
Quadrant II
• Effective!
• Vision
• Perspective
• Balance
• Discipline
• Control
• Opportunity minded
Quadrant 2
• Postpone and it will be
Q1
• Golden egg
• Role play!
• Mostly Q2
• Who benefits?
• Way to victory!
Say No!
• Q1 Indispensable
• Reduce it!
• Prioritise
• Politely say No!
• Unpopular? Q3
Planning
• Daily Vs Weekly
• Reschedule
• Delegated
• Deleted
• specific, measurable, 
realistic, and 
achievable Goals
Planning
• Be flexible.
• Which time of day are you at your best?
• Identify what the right thing to do is, and 
then focus on doing it right.
• Efficiency Vs Effectiveness.
Planning
• Weekly Schedule
• Family Obligations
• Must dos
• Routine work
• Quadrant 2
• All work no play?
Delegation
Thumb Rules
• Develop your “Can Do” Attitude
• Clearly establish Goals
• Know what to do by Prioritizing
• Analyze your time use
• Master Planning for effectiveness
• Know when to do things by Scheduling
Thumb Rules
• Control Interruptions
• Improve Meeting effectiveness
• Master Correspondence
• Increase Delegation strategies
• Conquer Procrastination
• Developing time Teamwork

Time Management • Four Generations – Notes and checklists – Appointment books – Prioritisastion, Goal setting, daily plan
Time As a Resource • Clock Driven • Process Driven • Time as a commodity • Time can be wasted • It does not wait • You ca
Trivia Time wasters Phone, mail leisure Pleasant works Interruptions Calls, mails, Reports, Meetings, Pressing matter
Parameters • Urgent – Now! – React • Important – Act – Opportunity
Quadrant I • Focus and it grows • Managers predicament • Stress, • Burnout • Satisfaction? • Escape to Q3, Q4
Quadrant 3 • Visitors • Obligations • Phone calls • Meetings
Quadrant 3 • Are you in Q1? • Priority? • Short term focus • Reputation? • Victimised • Broken relationships • Irresponsi
Quadrant II • Effective! • Vision • Perspective • Balance • Discipline • Control • Opportunity minded
Quadrant 2 • Postpone and it will be Q1 • Golden egg • Role play! • Mostly Q2 • Who benefits? • Way to victory!
Say No! • Q1 Indispensable • Reduce it! • Prioritise • Politely say No! • Unpopular? Q3

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