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BAC MINUTES No. 10, SERIES OF 2012 MINUTES OF THE BAC MEETING HELD AT THE SM CITY MALL, BARANGAY TRIANGULO, NAGA CITY, LAST 13 APRIL 2012 AT 10:40 OCLOCK IN THE MORNING. ATTENDANCE: PresentNancy A. Atanacio BAC Chairman Dr. Felix N. Prado - BAC Member Renee B. Abina BAC Secretariat Head Fernando SC. Eduardo TWG Head Analynn A. Polotan TWG Member Dominador N. Marcaida, Jr. BAC Secretariat Member Absent Engr. Levi R. Pabines BAC Vice-Chairman Purificacion R. Regidor BAC Member Corazon D. David BAC Member The meeting started at 10:40 A.M. with a call to order by the BAC Chairman. The presence of a quorum was determined after the checking of attendance. The reading of the journal of the 2 April 2012 meeting was dispensed with and considered as approved. The order of the agenda for this meeting was read out, to wit: 1. Purchase Requests submitted for the week: a. Mayors Office for the following purchases i. Rent of Band Instrument in the amount of PhP 19,500.00; ii. 600 pcs. T-shirts in the amount of PhP 45,000.00; iii. Various clothing materials for tailoring class in the amount of PhP 26,800.00; iv. Various Painting materials in the amount of Php 48,888.00; v. 3 months Consultancy Service for 1 Consultant in the amount of 24,000.00. b. Municipal Assessors Office for printed forms in the amount of PhP 21,600.00. c. Municipal Circuit Trial Court for 1 pc. Desktop Memory Card in the amount of PhP 2,100.00. 2. Review of 4 Bidding documents for the scheduled bidding on 18 April 2012; 3. Purchase Requests submitted for bidding on 30 April 2012: a. Purchase of 9 pcs. Street Lamp Posts in the amount of PhP 360,000.00; b. Construction of Landing Site Marker in the amount of PhP 122,000.00; c. Construction Repair of Farmers Training Center in the amount of PhP 200,000.00. 3. Other matters. The first agendum for this meeting, the purchase requests submitted for the week, was discussed by the body. All these purchase requests were recommended by the BAC for shopping using Section 52, 1.b. of the revised IRR of RA 9184. These will be submitted for PhilGEPS posting and canvass only after the BAC had issued the necessary BAC resolutions and approved by the Mayor. The second item in the agenda, the four bidding documents for the bidding at 10:00 A.M. on 18 April 2012, the BAC Secretariat informed the group that two tender documents, Purchase of Materials for the Rehabilitation of Roads and Drainages (G-005-12 ABC is PhP 93,000.00) and Purchase of Bakery Equipment (G-006-12, with an ABC of PhP 250,000.00), were already bought by five suppliers (2 suppliers for G-005-12 and 3 suppliers for G-006-12) and that there were no suppliers who had bought the third and fourth tender documents for the Purchase of Mini Dump Truck and Service Vehicle (Passenger Jeepney G-007-12, with an ABC of PhP 900,000.00) and the Construction of Road (INF-001-12, with an ABC of 250,000.00) . Regarding the third tender document, the Purchase of Mini Dump Truck and Service Vehicle (G-007-12 with an ABC of PhP 900,000.00 for the two vehicles), the BAC suggested to bid the two USB:\\DNM/BAC 2012/BAC Minutes No. 10_Series of 2012 dated 13 April 2012 Page 1 of 2

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vehicles separately and to assign a separate ABC for each in the Purchase Request since it was noticed that there is no one local supplier who could supply the two items at the ABC price of PhP 900,000.00 at the same time. This was the reason why up to now no supplier had signified to join the bidding for the Mini Dump Truck and Service Vehicle, because no local supplier has the two items at store. The BAC decided to bid the Mini Dump Truck for a new ABC of PhP 600,000.00 and the Service Vehicle (Passenger Jeepney) for a new ABC of PhP 300,000.00 that would still total the original ABC of PhP 900,000.00 for both vehicles. The BAC settled for this new ABC based on the canvass prices that had been made so far for the Mini Dump Truck and the Service Vehicle (Passenger Jeepney). The BAC also decided to push through with the scheduled Pre-Bid Conference for the four purchases and to invite all suppliers, both those who had already signified and bought the tender documents and those other suppliers who are interested to join the bidding activity but have not yet bought the tender documents, to attend the Pre-Bid Conference as scheduled in the tender documents. Regarding the fourth tender document, the Construction of Road (INF-001-12, with an ABC of PhP 250,000.00), the BAC Chairman promised the group to contact at once the prospective suppliers and to inform them again that the tender documents are now ready in spite of the presence of the posted Invitation to Bid at the MPDC Bulletin Board since 2 April 2012. The third matter that was taken in the agenda was concerning the three new purchases to be bid. They were scheduled by the BAC for bidding on Monday, 30 April 2012, at 10:00 A.M. There were no other matters discussed. After disposing all of its business for the day, the BAC adjourned at 12:15 A.M. I hereby certify to the correctness of the above minutes: DOMINADOR N. MARCAIDA, JR. Acting BAC Secretary, BAC Secretariat member Conforme: (absent) ENGR. LEVI R. PABINES BAC Vice Chairman (absent) PURIFICACION R. REGIDOR BAC Member (absent) CORAZON D. DAVID BAC Member Approved: NANCY A. ATANACIO BAC Chairman

DR. FELIX N. PRADO BAC Member

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