Its that time of the year again!

Time for 8000 new-to UBC students to arrive to OUR campus Time for more than 800 student leaders to share their story Time for faculty and staff across campus to welcome, support, and engage Time for

UBC to spark and ignite the minds of learners

Its

IMAGINE DAY!

TRAINING MANUAL FOR SQUAD 1 SQUAD LEADER: Joshua Backun

Leader Logistics Day Training Schedule IMAGINE LOGISTICS DAY

9:00 9:15 9:45

10:00 9:30 10:00

O-Team: Setup training room/SL Check-In SL to Check-in SM SL and SM to prepare for ML Check-In SL SL/SM

SUB Ballroom SUB Ballroom SUB Ballroom SUB Ballroom/ Party Room (only science) SUB Ballroom

10:00

10:30

Check-in: ML/WT/ET

SL/SM

10:30

11:30

Faculty/School Specific Time

OL

11:30

11:40

Travel to Ballroom

11:40

11:50

Energizer (Meghan) Speeches: 'Thank-you' (Kim)

SL/SM/ML

SUB Ballroom

11:50

12:00

Travel: To MacInnes/ballroom for Lunch Lunch: in faculty groupings, discussing waste management, practicing cheers and bonding the group, Rooms are available for each faculty if needed. Travel: To SUB Ballroom Pep Rally Safety + Loading Overview Breaktime and Snack T-Bird Loading, Final instructions, thank-you's from O-team. Collect Leaders Squad and Mug Manuals. O-team: Cleanup training areas and transport Science, Eng, Forestry sticks

SL/SM/ML

SUB to MacInnes

12:00

13:00

SL/SM/ML

MacInnes Field

13:00 13:10 13:50

13:10 13:50 14:00 15:00 PM

SL/SM/ML SL/SM/ML ML

MacInnes to SUB SUB Ballroom SUB Ballroom

14:00

SL/SM/ML

Thunderbird Arena

15:00

16:10

SUB and SUB Ballroom

Schedule of Imagine Day Time Activity Logistical Elements Location

7:30

MUG Leader Sign-in

Arrive on time Sign-in with SL Pick up MUG sign Pick up MUG package Get to morning meeting location by 7:45

SUB Ballroom

8:309:00

Morning Meeting Meet your students, start conversations(for tips see below!), play a game Ask them what they want to see today

Sign-in FYS Make Name Tags Give attendance to SL or SM Teach cheer to students HOLD UP MUG SIGN Front centre outside of Koerner Library

9:009:45

Campus Tour Show off the campus, reveal your favourite spaces, go to your top-notch places

Stop at the SUB, Irving K. Barber + Wellness Centre, and Brock Hall Please refer to Origami 101

9:4510:15

Travel and Load at Meet the Dean

Walk with gusto Keep your group together Point out a cool campus attraction on your way to MTD.

CHAN CENTRE

10:1510:45

Meet the Dean Be inspired, ask questions,

Mention some of the cool events that are held at the Chan (Commencement,

CHAN CENTRE

dream big

the Student Leadership Conference, concerts, film screenings, etc.)

Get ready to practice the Arts Cheer!

10:4511:15

Unload Meet the Dean and Travel to Meet A Prof

Walk with Gusto

BUCH A202

11:1512:00

Campus Tour Show off the campus, reveal your favourite spaces, go to your top-notch places

Stop at the SUB, Irving K. Barber + Wellness Centre, and Brock Hall Please refer to Origami 101

12:001:00

Meet a Prof Your SL has planned this. You will receive more info re: your role at September training.

Sit with First Year Students Encourage questions

BUCH A202

1:001:45

Lunch and Learn Get to know your students, ask them their story, have an informal conversation

Students return from Campus Tours Choose Your Own Adventure and share what they learned. Meet with your Arts One and CAP cohorts and all your faculty MUG Leaders to collect lunches for their MUG Groups

Library Gardens Behind IKBLC See Cheat Sheet

1:452:00

Travel to Pep Rally

Walk with gusto

See Figure 1: Cross Campus Movement Map

2:002:30

Pep Rally Loading

My loading time is: 1:50pm Lead cheers, be

Be patient, keep the energy

high, get ready for

enthusiastic and respectful

My loading door is:12 My loading tunnel is:118 My seating section is:floor My rows are: Front Right See Figure 2: Pep Rally Seating Plan

2:303:30

Pep Rally

Be loud, be proud and be UBC Exit in an orderly fashion out the same door you came in. Take direction from Ushers and Campus Security

Thunderbird Arena

3:305:00

The Main Event

Grab some food, check out involvement opportunities and enjoy a range of interactive activities Check Out Information

Main Mall from Agronomy Rd. down to Flagpole Plaza

Before you leave make sure that you drop off your sign at the Imagine Leader Booth (Main Mall and Agronomy Road) and your attendance list if you still have it. This is our way of recording attendance numbers, so it is very important that you hand it in! Post-Imagine - Keep in touch with your students! The connections you have made with your MUG Leaders are here to stay, so send them an email once a month or offer to meet up with them on campus for coffee!

IMPORTANT: You ARE UBC. You are a representative, an ambassador, and most importantly, an example of who a UBC student is. This is your opportunity to showcase UBC and welcome students to the greater UBC community. So be yourself, share your story, and HAVE FUN! RAIN LOCATIONS The table below contains information on the rain locations that MUG groups in your Squad will use in the event of rain on Imagine Day.

Squad Number 1 1 1 1 1 1 1 1 1
CONVERSATIONS

Mug Name Aegeon Aesop Antonio Aphrodite Apollo Aquinas Arendt Christie Said

Rain Morning Meeting Location Geography 100 Geography 100 Geography 100 Geography 100 Geography 100 Geography 100 Geography 100 Geography 100 Geography 100

Conversation Starters Think back to when you were a first year student. It might have been last year for some of you; maybe it was 4 years ago for others. Here are a few ways to spark conversation and get your students talking and asking questions: Active Listening Build a rapport establish your credibility and knowledge, demonstrate a willingness to help Perception checks Guide students to the answers, dont just tell them Keep in mind that everyone has a different comfort level. Some questions that you perceive to be friendly could be invasive and uncomfortable for some students. SOCIAL MEDIA Throughout the day, you and your students can use the #iamubc to broadcast thoughts, questions, images or videos. SUSTAINABILITY As part of UBCs greater mission towards sustainability we would like you all to embrace this mindset and lead your first year students to do the same. We have one of the most beautiful campuss in the world, lets keep it that way!

On Imagine Day there will be waste sorting receptacles as well as regular garbage cans throughout campus. Please encourage your students to use these waste sorting stations where applicable and to ensure that no garbage ends up on the ground. Also to note, please bring a reusable water bottle on Imagine Day. There will be water stations in 3 locations: McInnes Field Koerner Plaza Main Mall in front of the Kaiser Building ORIGAMI 101 The table below contains the time and location where each MUG in your Squad will do the Origami activity.

Squad Number 1 1 1 1 1 1 1 1 1

Mug Name Aegeon Aesop Antonio Aphrodite Apollo Aquinas Arendt Christie Said

Origami Room BUCH B141 BUCH B141 BUCH B141 BUCH B141 BUCH B141 BUCH B141 BUCH B208 BUCH B208 BUCH B208

Origami Time 9:00-9:15am 9:15-9:30am 9:30-9:45am 11:15-11:30am 11:30-11:45am 11:45-12:00pm 9:00-9:15am 9:15-9:30am 9:30-9:45am

ORIGAMI INSTRUCTIONS 1. MUG leaders will be given an envelope with Origami paper with prompts printed on them for their groups. This envelope will also be what the students return their prompts in. You will be given a specific time and location to take your MUG to a short 15 minute stop inside a classroom. It is important to be on time for your arrival and departure as groups are schedule around each other. If leaders would like to review their classroom beforehand, they can view most here http://www.students.ubc.ca/classroomservices/buildings-and-classrooms/ Before students enter classroom, the leader explains to them that s/he wants them to walk around the room. Were are they most comfortable? What questions do they have about their first day? In the room, get the students to move around in the space. What does it feel like to sit at the front, the back? What would the difference be for a student a classroom that is a lecture hall versus a seminar or lab room?

2.

3.

4.

5.

6.

What questions does your group still have about learning and their classroom experience? Discuss openly and without judgment remember, you might not have been sure if there was attendance taken or not! Give each student a piece of paper. Ask them to consider the following prompt: At UBC, I will shape my future by. (this is printed on each of the pieces of paper) If the group is open to sharing, ask them to pair up and share with a partner what they wrote. Then ask each student to fold their paper into an airplane (of their choice).

7.

8. 9.

10. MUG leaders, collect the paper airplanes in your envelopes and drop off at your lunch location. 11. Welcome Team members will collect these envelopes and bring them to the Pep Rally EMERGENCY CONTACT INFORMATION Prior to Imagine Day: Imagine Central at the Centre for Student Involvement and Careers Phone: (604) 822-8698 On Imagine Day: Police, Fire, Ambulance.................................................................................... 911 Campus First Aid .......................................................................................... 604 -822-4444 Campus Security .......................................................................................... 604-822-2222 Poison Control Centre ................................................................................... 604 -682-5050 PEP RALLY SAFETY INFORMATION Prohibited Items The following items will not be allowed in the Pep Rally: Sharp objects or weapons No sticks or pieces of wood longer than one foot will be allowed inside the arena Water, water guns, water balloons Projectile items Items deemed unsafe or potentially harmful UBC Campus Security will be present at each entrance to the Pep Rally. Please co-operate with the Security officials and respect their decisions. Safe Conduct During the Pep Rally, please respect the following guidelines: Remain only in your designated area. The seating and exit plans are designed to accommodate specific numbers of people, so please stay in the location on the map throughout the duration of the Pep Rally.

Keep the aisles and exits clear. Please ensure that the aisles are clear, and that exits are unobstructed. Do not stand, sit, or move in aisles, stairways, or exits during the Pep Rally. Respect the ushers. If an usher has an instruction or request, please follow it. Leave no seat empty. This is vital to getting everyone in the arena seated safely.

Evacuation Emergency personnel will be on hand in case of emergency. In the event of an emergency requiring evacuation, please follow these steps: 1) Exit calmly, following the instructions of your Squad Leader. 2) Lead your MUG calmly, ensuring that the whole group is slowly following and stays together. 3) In the event the route is blocked by fire or debris, follow the instructions of ushers to an alternate exit route. 4) Follow signs to exits. 5) Obey instructions from ushers/security/fire personnel. 6) Walk slowly do not run, do not stop. 7) Do not obstruct the entrance or exit area. 8) Upon exit, proceed to the Main Event on Main Mall, according to the following evacuation plan. Do not re-enter the building.

Figure 1 - Cross Campus Movement

10

Figure 2 - Pep Rally Seating Plan

11

Figure 3 - Evacuation Area

12

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